Basics of WFP As of Oct 28, 2019

Program Management
Information System
Basics of WFP
DEPARTMENT OF EDUCATION
Presentation Outline
1. Introduction
2. The Work and Financial Plan
3. Hierarchy of Objectives
4. Elements of the Work and Financial Plan
5. Alignment of Elements
6. Sample Practices
INTRODUCTION
Phases of Plan Formulation
Strategic Planning
One Strategic Plan
6 Year Plan – Strategic Directions
Investment Planning
One Medium-term Plan
6-Year Plan – Resources for the Major Programs
Operational Planning
First Three-Year Plan (Y1 – Y3)
Programs, Projects, Major Activities
Second Three-Year Plan (Y2-Y4)
Third Three-Year Plan (Y3 – Y5)
Fourth Three-Year Plan (Y4-Y6)
Annual Plan 1 Annual Plan 2 Annual Plan 3 Annual Plan 4 Annual Plan 5 Annual Plan 6
Activities Activities Activities Activities Activities Activities
Types of Plans in DepEd
Type of Plan Description Document
Long-term plan for a desired future

NBEP / RBEP /
Strategic Plan based on a thorough situational analysis,
DEDP / SIP
provides context for other plans
Resources needed for the strategic
Investment Plan Investment Plan
interventions and major programs
Technical plan on the implementation
Program Plan details of the program including roles, Program Profile
beneficiaries, financial breakdowns, etc.
Specific plan detailing the outputs, Three-Year Plan
Operational Plan activities, resources, and schedule for the WFP
given period PPMP / APP
Contingencies formulated after PIR to
Plan Adjustment adjust the plans in order to keep Catch-Up Plan
implementation on track
BASICS OF THE WFP
DEPARTMENT OF EDUCATION 6
What is the WFP?
• The Work and Financial Plan (WFP) is a
budget execution document (BED) which
summarizes how the budget of an office is
programmed for the whole fiscal year.
• The WFP is composed of three (3) separate but
synchronized parts:
– Physical Plan
– Monthly Obligation Plan
– Monthly Disbursement Plan
Parts of the WFP
• The Physical Plan contains the performance targets of the unit’s
key or major programs and projects.
• The Monthly Obligation Program reflects the cost needed to

conduct the activity considering the budget ceiling set by the
management and/or the approved budget as reflected in the GAA.
• The Monthly Disbursement Program shows the monthly

disbursement requirements of the office which is the basis for
issuance of NCA, and other disbursement authorities. In plotting
the amount, consider the timing of payments to be made.
WFP Highlights
The WFP answers the following:

– What are the office’s programs?
– What are the outputs of each program?
– What activities will be conducted to produce
the outputs?
– When will the activities be conducted?
– How much will each activity cost?
– When will the amount be obligated?
– When will the amount be disbursed?
Functions of the WFP
• The WFP is a:
– Documentation of the office’s annual plan
– Tool for monitoring & evaluation
• Physical & financial targets vis-à-vis accomplishments
• RMEA and DMEA
• The WFP ensures that all activities:
– Are aligned to a higher level objective
– Have a ready budget
– Are scheduled properly
Hierarchy of Objectives
• The broader objective to which
Goal the outcome contributes What is the impact?
• Big picture objective
• Benefits to be received by the

What does the target
Outcome target group by end of plan
group gain?
• Change in behavior
• Goods, services, and facilities

What does the
Output produced by activities
program provide?
• Deliverables
• Resources and activities needed

What are needed to
Input to deliver the outputs
produce the output?
• Financial, human, materials, etc.
Goal • Increased farm income
Outcome • Increased rice production
• Fertilizers & seeds distribution system established

Output • Farmers trained
• Credit system developed
• Design distribution system

• Construct storage facility
Input • Train farmers
• Hire consultant on microcredit systems
• Quality, accessible, relevant, and liberating basic
Goal education
Outcome • Provided culture-sensitive and context-responsive

basic education
• Contextualized curriculum
Output • Capacitated school personnel
• Strengthened stakeholder engagement mechanism
• Workshop on curriculum contextualization

Input • Capacity building on culture sensitivity
• Regular meeting with elders
ELEMENTS OF THE WORK
AND FINANCIAL PLAN
Elements of the WFP
Output
Activity
Indicator
Cost
Schedule
Output
• An object produced as a result of activities
completed
• Must be quantifiable, tangible, and a product
of conducted activities
• Examples:
– Planning officers trained on PMIS enhancements
– Manuscripts validated
– Curriculum guides printed
Activity
• A task or set of tasks executed to produce a
deliverable, given the needed inputs
• Smallest unit of work identified in the WFP
• Examples:
– Conduct of Validation Workshop on the draft
comprehensive sexual education policy
– Orient teachers on the Continuing Professional
Development Law
Indicator
• A tool that provides the status or condition of
something in particular
• Must be quantifiable and appropriate to
track progress of the activity / output
• Examples:
– No. of field offices trained on the FMOM policy
– No. of consultation workshops conducted
Cost
• Financial requirements of an activity
• Expressed both in terms of obligations and
disbursements
• Breakdown of cost elaborated through the
Expenditure Matrix
• Examples:
– Php20,000.00 for Cash Advance
– Php1,567,000.00 for Direct Payment
Schedule
• Duration and frequency of an activity
• Expressed monthly in the WFP
• Examples:
– Office assessment conducted twice a year (June
and December)
– Obligation in June but Disbursement in August
– National roll-out of a policy lasting two months
(April to May)
ALIGNMENT OF ELEMENTS
Basic Alignment Concepts
Program Output Activity Indicator
Program A Hierarchy among and

between the program,
No. of Outputs
Output X outputs, and activities
Produced
No. of Activities
Activity 1
Conducted
No. of Activities
Activity 2
Conducted
Program B
Horizontal Alignment No. of Outputs

Output Y
Produced
Logic between the output No. of Activities
or activity and its indicator Activity 3
Conducted
Sample 1
School-Based
Management
Updated Policy No. of Updated Policies
on SBM on SBM Framework
Framework Developed
Conduct of Consultation No. of Consultation
Workshops Workshops Conducted
Conduct of Policy No. of Policy
Writeshop on SBM Writeshops on SBM
Framework Framework Conducted
No. of Validation
Conduct of Validation
Workshops on Draft
Workshop on Draft
SBM Framework Policy
SBM Framework Policy
Conducted
Sample 2
Preventive
Drug Education
Teachers Trained No. of Teachers Trained
on Preventive on Preventive Drug
Drug Education Education
Development of No. of Training
Training Module Modules Developed
Conduct of NTOT on No. of NTOT on
Preventive Drug Preventive Drug
Education Education Conducted
Conduct of RTOT on No. of RTOT on
Preventive Drug Preventive Drug
Education Education Conducted
SAMPLE PRACTICES
Exercise 1
Mid-Year
Reconciliation
Workshop of 2017 BIR
Withholding Taxes
Mid-Year
2017 Number of BIR
Reconciled records reconciled
BIR Records
Mid-Year
Reconciliation Number of
Workshop of 2017 BIR Participants
Withholding Taxes
WFP Practice
Poor Vertical Logic
- doesn’t follow the hierarchy between program and
output or between output and activity
- activities not related to achieving the output
Examples:
Output: Output:
Trained Teachers Trained Teachers
Activities: Activities:
Implement training on… Prepare learning materials
Orient teachers on… Conduct Research
WFP Practice
Poor Horizontal Logic
- no logic between output / activity to its indicator
- activity / output and its indicator refer to separate
thoughts
Examples:
Activity: Indicator:
Conduct Training on… # of Training Sessions Completed
Activity: Indicator:
Conduct Training on… # of Teachers Trained
WFP Practice
Different Levels, Same Indicator
- The output indicator should be different from the
activity indicator
- This means both output and activity are the same.
Examples:
Output: Output Indicator:
Trained teachers on MTM No. of teachers trained on MTM
Activity: Activity Indicator:

Conduct training on MTM No. of teachers trained on MTM
WFP Practice
Different Levels, Same Indicator
- The output indicator should be different from the
activity indicator
- This means both output and activity are the same.
Examples:
Output: Output Indicator:
Trained teachers on MTM No. of teachers trained on MTM
Activity: Activity Indicator:

Conduct training on MTM No. of training sessions completed
Exercise 1
Reconciliation of
Records on Tax and
other Mandatory
Benefits
Mid-Year 2017 No. of Mid-Year
Reconciled 2017 BIR records
BIR Records reconciled
No. of Mid-Year
Conduct of Mid-Year
Reconciliation
Reconciliation
Workshops of 2017
Workshop of 2017 BIR
BIR Withholding
Withholding Taxes
Conducted
Exercise 2
EBEIS / LIS Data

Management
Issues and concerns on
EBEIS/LIS identified No. of participants
and resolved, and trained and
reports on resolutions consulted
submitted & monitored
Orient processes and
guidelines on reports
/ validating and No. of participants
synchronizing the oriented
physical & financial
accomplishments
WFP Practice
Output (target) cannot be estimated/planned
Example:
Issues and concerns on EBEIS & LIS
identified and resolved
- Planning for issues and concerns at planning stage is

difficult since these will arise only during
implementation
- The lesser the issues the better. More issues are a
reflection of weaknesses in the system
WFP Practice
Too many ideas in an output statement
- Output statement contains multiple outputs or
activities
Examples:
Output:
Issues and concerns on EBEIS/LIS identified and resolved,
and reports on resolutions submitted & monitored
Exercise 2
EBEIS / LIS Data

Management
No. of policies on
Policy on EBEIS/LIS
EBEIS/LIS feedback
feedback mechanism
mechanism
developed
developed
No. of system
Conduct of system
reviews and
review and
consultations
consultation
conducted
Communication
No. of
plan on FAQs and
communication
troubleshooting
plans formulated
formulated
How it affects WFP
Poor WFP Practice Implications to the WFP
• Wrong outputs, unnecessary

• Poor vertical logic allocation of resources
• Missing outputs/activities,
no resources allocated
• Poor horizontal logic • There will be difficulty in

verification
• Different levels, same • There will be difficulty in

indicator verification
How it affects WFP
Poor WFP Practice Implications to the WFP
• Output cannot be estimated • Estimation of duration and

cost will be difficult
• More than one output in an • Difficult to determine the

output statement indicator
General Reminders
• Every program/project must have a relevant output/s
defined.
• Every output has a corresponding output indicator
that is quantifiable and appropriate to track progress in
achieving expected outputs of the program/project.
• Every output should have activity/ies that are
relevant, necessary, and complete to facilitate the
achievement of expected output.
• Every activity has a corresponding activity indicator.
This must be quantifiable and appropriate to track
progress in accomplishing activities of the
program/project.
THANK YOU!
Program Management
Information System
Basics of WFP

Basics of WFP As of Oct 28, 2019

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Program Management

2. The Work and Financial Plan

4. Elements of the Work and Financial Plan

Long-term plan for a desired future

• The Monthly Obligation Program reflects the cost needed to

• The Monthly Disbursement Program shows the monthly

The WFP answers the following:

• Benefits to be received by the

• Goods, services, and facilities

• Resources and activities needed

Outcome • Increased rice production

• Fertilizers & seeds distribution system established

• Design distribution system

Outcome • Provided culture-sensitive and context-responsive

• Workshop on curriculum contextualization

Program A Hierarchy among and

Horizontal Alignment No. of Outputs

Activity: Activity Indicator:

Activity: Activity Indicator:

EBEIS / LIS Data

- Planning for issues and concerns at planning stage is

EBEIS / LIS Data

• Wrong outputs, unnecessary

• Poor horizontal logic • There will be difficulty in

• Different levels, same • There will be difficulty in

• Output cannot be estimated • Estimation of duration and

• More than one output in an • Difficult to determine the

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