1

Work Flow – Recruitment Dt: 2017

Summary: Recruitment
2.) Consultant Screens their database for
relevant applicants, if no registered candidates Procedure
1.) Labour request is
are found, Consultant to arrange a class for the
logged on Sharepoint 1. All LR logged on Sharepoint.
next day & provides security with a list of Lead time - Skilled positions
names to arrange access (Artisans, Admin, C14 Drivers,
etc) - 5 days
Lead time - Unskilled Positions
(General workers / Forklift
3.) New Assignees
5.) Consultant to send drivers) -24 hours
completes Application 4.) Consultant to Progress report containing Lead time - Bulk orders/ Pool
form, conduct references, Name, cell number & ID top ups (More than 15) - 5 days
Interview,Assessment check crim results (48 number (& Packs if
s, FTC, induction. (Not hour turn around) required) & SMS to all
Annexure A) successful candidates 2. No Employee numbers to be
generated without receiving a
completed Annexure A
3. Consultants will be dedicated to
6.) Consultant to 7.) Operations to call Assignees to a region to ensure pools are
complete references, arrange day that they need to 8.) Ops to send available across our territory.
load all applicants and report to site ,meet assignee on site annexure A to (Except for ERS sites, where
regret unsuccessful & Complete Annexure A & do Site consultant status will be changed to
candidates on system onboarding
unavailable until Annexure A is
received.

9.)Consultant to change assignee status and issue employee number


1.) Official order to be logged on SharePoint
with Referrals' name & Contact numbers listed
in Comments
If client referral - Client recommendation form
to be completed
3.) New Assignees arrive
completes Application
form, Assessments, FTC,
induction.
7.) Consultant to load all applicants and
regret unsuccessful candidates on system
2
Work Flow – Recruitment Dt: 2017
Summary: Referrals
(Site & Client
2.) Consultant to Call & Pre-screen all referrals and
arrange for them to attend Onboarding process & 1. Ops still to log as Labour
supply Security with a list to allow access request
Should referrals not meet minimum requirements, Tamara to 2. Client referral form to be
be made aware & will deal with this on a case 2 case basis.
completed for all client
referrals.
3. Consultants to take
ownership of candidates –
from start to finish,
regardless of whether it’s a
4.) Consultant to conduct 5.) Consultant to send Progress referral or not. Full screening
references, check crim report containing Name, cell still needs to take place.
results (48 hour turn number & ID number (& Packs
around) if required) 4. No employee numbers will be
generated should applicants
not meet minimum
recruitment criteria or
Criminals unless the client
signs an indemnity, and BM &
8.) Operations to call Assignees to RM approves.
arrange day that they need to 9.) Upon Receiving Annexure A from Ops - 5. Should a person have worked
report to site ,meet assignee on Assignee status is changed and assignee
before completing our
site & Complete Annexure A & do numeber generated
Site onboarding
process, This will be brought
to GM, BM & RM’s attention,
and be dealt with on a case to
case basis
 3
Work Flow – Recruitment Dt: 2017

Summary: Urgent
Requests / Same
1.) Ops to call day orders
RMregarding urgent
order 2.) RM allocates order to consultant.  All LR to be logged on
Sharepoint.
Labour request is logged Recruitment to have pools
on Sharepoint available and check in with
these pools on a weekly
basis to ensure staff are
available in all major areas

4) Should walk -ins be utilised 5.) Consultant to send for Urgent orders.
3.) Consultant to refer (Previous employees), RC to Progress report containing  RC to work on urgent

to applicant Register check with OM's regarding
reasons for leaving, as well as
system for Crims & Valid emp #
6.) Operations to meet
7.) Ops to send
assignee on site &
annexure A to
Complete Annexure A &
consultant
do Site onboarding
Name, cell number & ID orders, but only supply
number , PPE Sizes (& Packs progress report once log is
if required) received.
 Size of Recruitment pool to
be 10% of Average Monthly
LR Requirements
 Annexure A to be signed by
Recruitment if Urgent
orders are being
despatched from the office
& all details are available.