Transaction Codes for India

Transaction Action

J1I2 Prepare a sales tax register

J1I3 Create outgoing excise invoices in batches

J1I5 Update the RG 1 and Part I registers

J1I8 Post the challan used to remit TDS

J1IC194C Create annual return under section 194 C (Classic TDS)

J1IC194D Create annual return under section 194 D (Classic TDS)

J1IC194I Create annual return under section 194 I (Classic TDS)

J1IC194J Create annual return under section 194 J (Classic TDS)

J1IEX Incoming Excise Invoices (central transaction)

J1IEX_C Capture an incoming excise invoice (excise clerk)

J1IEX_P Post an incoming excise invoice (excise supervisor)

J1INBANK Post a bank challan

J1INCANC Cancel a vendor withholding tax certificate

J1INCERT Print a vendor withholding tax certificate

J1INCHLN Create a remittance challan

J1INCUST Post a customer withholding tax certificate

J1INHC Withholding Tax Migration Health Check Program

J1INMIG Withholding Tax Data Migration Tool

JI1NCHLC Create a remittance challan for customers

J1INCC Print customer withholding tax certificates

J1INMIS Withholding Tax Information System

JI1NAR Prepare annual returns (Extended Withholding Tax)

J1IF01 Create a subcontracting challan

J1IF11 Change a subcontracting challan

J1IF12 Display a subcontracting challan

J1IF13 Complete, reverse, or recredit a subcontracting challan

J1IFQ Reconcile quantities for subcontracting challans

J1IFR List subcontracting challans

J1IH Make a CENVAT adjustment posting

J1IIN Create an outgoing excise invoice

J1IJ Assign excise invoices to a delivery for sales from depots

J1INJV Adjust withholding tax Item

J1INREP Reprint a vendor withholding tax certificate

J1INREV Reverse a remittance challan

J1INPR Calculate withholding tax on clearing accounts

J1INUT Clear withholding tax on clearing accounts

J1IR Download register data

J1IS Process an excise invoice (outgoing) for other movements

J1IU Process exemption forms

J1IW Verify and post an incoming excise invoice

J1IX Create an incoming excise invoice (without reference to purchase

order)

J2I8 Transfer excise duty to CENVAT account

J2ID Archive tax deducted at source (TDS) documents

J2IE Locate tax deducted at source documents in archive

J2IU Remit excise duty fortnightly

J2I9 Monthly CENVAT return

J1IG Excise invoice entry at depot

J1IGA Create additional excise entry at depot

J2I5 Extract data for excise registers

J2I6 Print excise registers

Sales and Distribution (SD)

Purpose
Country Version India (CIN) contains a number of enhancements to standard Sales and
Distribution (SD) functions that allow you to handle local requirements, in particular excise duty.

Features
In Country Version India, (CIN), this component handles sales processes as found in India. In
addition to the generic functions, it allows you to:

 Handle CENVAT in your sales processes

The system calculates excise on your sales and creates excise invoices as required and
makes the appropriate postings to your CENVAT accounts.

It covers sales from factories, sales from depots, and offers functions for other types of
goods movements; it also covers sales to export-oriented units and export sales.

 Record concessional and exemption forms sent to you by your customers

 Make adjustment postings to your CENVAT accounts

Excise Invoice (Outgoing)

Definition
The document that acts as the proof of payment of excise duty and is required for the customer to
take CENVAT credit on the item.

Use
In the SAP System, there are three different procedures for creating excise invoices

 Sales direct from the factory

This procedure is for when you sell manufactured goods straight from the factory at which
they were produced, in which case you levy excise duty when the goods leave the factory
on their way to the customer.

If, when you send the goods to the customer, you enclose the commercial invoice, you
create the excise invoice with reference to the commercial invoice. If you want to send
the commercial invoice after you have dispatched the goods, however, you create the
excise invoice with reference to a pro forma commercial invoice. For more information
about these procedures, see Sales from Factories.

As well as creating excise invoices individually, you can also create them in batches (see
Creation of Excise Invoices in Batches).

 Sales from depots

A depot is a site at which the goods are stored, away from the factory at which they were
produced. In this procedure, you have to levy the excise duty when you transfer the
goods from the factory to the depot, and then make sure this is passed on to the
customer when it makes a purchase. For more information, see Sales from Depots.

 Sales (other goods movements)

Some other goods movements may also require you to create an excise invoice with
reference to other documents. The SAP System offers separate functions for these
purposes (see Excise Invoices (Outgoing) for Other Movements).

Structure

Numbering of Excise Invoices

Outgoing excise invoices have two numbers: an internal document number, which is assigned
immediately you create an excise invoice; and an excise invoice number, which is not assigned
until you have verified and posted it.

As far as the excise invoice number is concerned, you have to number your outgoing excise
invoices in sequential order, starting each year on 1 April. You must notify the excise authority of
the jurisdiction of the invoicing location. The serial number must be printed on each page of the
excise invoice.

Each number range is governed by a series group. You must create at least one series group in
order to be able to number the excise invoices. If you need more than one number range, you
must create the corresponding number of series groups. You do so in the CIN Implementation
Guide (IMG), by choosing Global Settings  Series Groups.

Number of Line Items Per Excise Invoice

Some states allow you to include only a limited number of items for each page of an excise
invoice (for example, if the excise invoices are to be printed on prenumbered forms). You can
customize the system so that it prints the excise invoice accordingly, in the CIN IMG, by choosing
Global Settings  Excise Registration IDs.

Customer Master (Excise Data)

Definition
The part of the customer master record that contains information relating to Indian excise duty.

Use
In conjunction with other data, this data is used to calculate excise duty on various transactions.

To maintain the data, from the SAP Easy Access screen, choose Indirect Taxes  Master Data 
Excise Rate Maintenance, and then select the following options described below.

Structure
The excise part of the customer master contains the following information:

Customer Excise Details

On this screen, you enter your customers' tax registration numbers, which are used for various
forms of correspondence and reports:

 Excise registration number (and the range, division, and collectorate in which this is
located)
 Central sales tax (CST) number
 Local sales tax (LST) registration number
 Permanent account number (PAN)

In order for the system to be able to calculate which rate of excise duty to apply on sales to the
customer, you must also assign it a customer excise duty status (for more information about how
this works, see Determination of Excise Duty Rates).

Excise Indicator for Plant and Customer

On this screen, you define the final excise duty indicator (for more information about how this
works, see Determination of Excise Duty Rates).

Plant Master (Excise Data)

Definition
The part of the plant master record that contains information relating to Indian excise duty.

Use
In conjunction with other data, this data is used to calculate excise duty on various transactions.

To maintain the data, from the SAP Easy Access screen, choose Indirect Taxes  Master Data 
Excise Rate Maintenance, and then select the following options described below.

Structure
The excise part of the plant master is divided into the following screens:

Excise Indicator for Plant

On this screen, you enter your plants' tax registration numbers, which are used for various forms
of correspondence and reports:

 Central sales tax (CST) number

 Local sales tax (LST) registration number
 Permanent account number (PAN)

In order for the system to be able to calculate which rate of excise duty to apply on purchases for
this plant, you must also assign it a plant excise duty status (for more information about how this
works, see Determination of Excise Duty Rates).

Excise Indicator for Plant and Vendor

On this screen, you define the final excise duty indicator (for more information about how this
works, see Determination of Excise Duty Rates).
Excise Indicator for Plant and Customer

On this screen, you define the final excise duty indicator (for more information about how this
works, see Determination of Excise Duty Rates).

Sales from Factories

Purpose
This process describes how the SAP System handles the sales process, allowing for the creation
of excise invoices, which you have to send with each delivery that is subject to excise duty. There
are two scenarios, depending on whether you want to send the commercial invoice along with the
delivery or at a later date.

Prerequisites
In order for the system to be able to copy the information from document to document, you must
have set up the copying control procedures in Customizing for Sales and Distribution (SD). This
differs according to when you want to send the commercial invoice:

 Along with the delivery

In this case, the document flow would be OR (standard sales order type) – LF (standard
delivery type) – F2 (invoice).

 At a later date

The document flow would be OR – JF (delivery type, a copy of LF) – JEX (pro forma
billing document type, a copy of document type F8) – F2.

In addition, you must also have maintained the settings in the Country Version India (CIN)
Implementation Guide (IMG), by choosing Global Settings  Assign Excise Invoice Billing Type
to Delivery Type.

A sample pricing procedure, JFACT, is provided for this sales procedure.

Process Flow

1. The sales clerk creates a sales order, following the standard procedure.

There are special procedures for:

o Customers in possession of exemption forms

o Exports
2. The shipping clerk creates a delivery, again, following the standard procedure.

On the initial screen, you set the appropriate delivery type (see above).

3. In the warehouse, the storeperson issues the goods.

The system only allows users to create a pro forma excise invoice if the delivery is
complete, so as to prevent them from creating multiple pro forma excise invoices.

4. What you do at this stage depends on whether you want to send the commercial invoice
along with the delivery or whether you want to invoice the customer later.

o If the invoice is to be shipped with delivery, the shipping clerk:

i. Creates an invoice, following the standard procedure.

ii. Creates an excise invoice from the invoice

o If the invoice is to be sent on at a later date, the shipping clerk:

i. Creates the pro forma excise invoice

The pro forma excise invoice is only required for technical purposes and
is not sent to the customer. The system does not make any accounting
postings at this stage.

ii. Creates an excise invoice from the pro forma excise invoice

In both these cases, the system creates an accounting document to post the excise duty
to a clearing account.

Instead of creating excise invoices manually, you can also have the system
create them automatically. Alternatively, you can create them in batches.

5. You ship the goods.

6. When the time comes to invoice the customer, you create the invoice, following the
standard procedure.

Irrespective of the number of excise invoices that you have issued, you can combine the
delivery items in a single invoice (if the standard requirements are met).
 

Automatic Creation of Excise Invoices

Use
The SAP System can automatically create an outgoing excise invoice for you immediately you
post a commercial invoice (or a pro forma invoice) for a customer sale. This function applies to
excise invoices for sales from factories only.

Prerequisites
To activate this function, in the Country Version India (CIN) Implementation Guide (IMG), make
the following settings:

 Under Global Settings  Excise Groups, select Create EI.

This activates the automatic creation function.

 Under Sales and Distribution  Utilization Determination.

Here, you specify which CENVAT accounts the system is to post the different types of
excise duty to.

 Under Sales and Distribution  Excise Group–Series Group Determination.

Here, you specify which excise group and series group the excise invoices are to be
created for.

Features
When you post an invoice, the system creates an excise invoice. All the information that it needs
to create the excise invoice is provided either by the invoice or by the Customizing settings that
you have made in Sales and Distribution. It also determines the excise invoice type automatically
by means of a user exit.
 

Exemption Forms
Use
Some customers may be liable to excise duty at reduced rates or exempt from it altogether (for
example, customers abroad). Such businesses must provide you with a copy of their exemption
forms in order to claim their exemption.

Activities
If you make a sale to a customer that is in possession of an exemption form, you have to record
the form number in the sales order. The system then automatically applies the appropriate rate of
excise duty.

When you create the sales order, enter the form, using the customer tax classification fields.
Based on the customer tax classification status, you can use different excise rates for a sale
transaction.

If the form has not been submitted by the time you create the pro forma excise invoice, the excise
value will be recalculated at the normal rate.

See also:

Form Tracking
 

Export-Oriented Units
Use
Any sales that you make to export-oriented units (EOUs) require special treatment by the SAP
System.

Prerequisites
You have maintained a zero-rate excise duty indicator for customers that qualify as 100% EOUs.

Activities
When you come to create the excise invoice, the excise value is zero in the pro forma excise
invoice document. No excise duty is debited to the CENVAT account, and so no accounting
entries are generated. However, the sale is marked as a deemed export, and the system
generates an outgoing excise invoice.

Even though the excise duty is zero, when you print the excise invoice, the system calculates the
duty for the purposes of printing.
 

Exports
Use
Some exports require special treatment by the SAP System with respect to excise duty: Exports
under bond are not subject to excise duty and thus have to be handled accordingly. Exports not
under bond, however, are handled like any other goods issue.

Features
The SAP System handles export sales as it does all other sales from factories, with one or two
exceptions as described below.

Automatic Recognition of Exports

If you post a sales order, the system assumes it is an export in any of the following cases:

 The document is not in Indian rupees

 The ship-to party is from abroad
 The sold-to party is from abroad

If so, the system automatically applies a pricing procedure for exports (in the standard system,
JEXPOR).

Excise Invoice Type

When you come to create an excise invoice for an export sale, you specify more precisely what
sort of export it is (see Excise Invoice Type). In addition, at this stage you can also change
domestic sales to deemed export sales.
 

Creation of Excise Invoices in Batches

Use
You use this report to create excise invoices for batches of invoices and batches of pro forma
excise invoices, instead of creating each one individually (see Sales from Factories). The excise
invoices are then created in the background.

Features
To access the report, from the SAP Easy Access screen, choose Indirect Taxes 
Sales/Outbound Movements  Excise Invoice  For Sales Order  Batch Utilization.

Selection

On the selection screen, specify which billing documents (invoices or pro forma excise invoices)
you want to create excise invoices for.

Output

A list of commercial invoices and pro forma excise invoices appears, which you process as
follows:

1. If you want to see how much credit is available on your CENVAT accounts – and if there
is enough to cover the excise duty that you will incur when you create the excise invoices
– choose Account balances.

A dialog box appears with the following information:

o The amounts under Balances are the amounts available on the CENVAT
accounts.
o The amounts under Utilization are the total amounts of the excise duties to be
levied.
o If the CENVAT accounts do not contain enough credits to cover the excise duties,
the amount short is shown under Deficit.
 2. When you know which documents you want to process, select them and choose Batch
utilization.

Printout of Excise Invoices

Use
You use this report to print outgoing excise invoices.

Prerequisites
You have:

 Customized the output for billing documents

You can do so in Customizing for Sales and Distribution (SD), by choosing Basic
Functions  Output Control  Output Determination  Output Determination Using
Condition Technique  Maintain Output Determination for Billing Documents.

You can use output type J1I0 and the SAPscript form J_1I_EXC_INVOICE. The driving
program is J_1IEXCP. The output determination has been set up for the billing document
that is used as the excise invoice reference.

 Maintained condition records for the output

You can do this in Logistics  Sales and Distribution  Master Data  Output  Billing
Document  Create. This ensures that output gets copied to all the excise reference
documents.

Features
To access this function, from the SAP Easy Access screen, choose Indirect Taxes 
Sales/Outbound Movements  Excise Invoice  For Sales Order  Print.

Selection

On the selection screen, enter the numbers of the excise invoices. If any of these are reprints,
select Incl. printed excise inv.

Output

From the list of excise invoices, you have the following options:
  To display an excise invoice, select it and choose .
 To print an excise invoice, select it and choose .

Creating Pro Forma Excise Invoices

You create a pro forma excise invoice as you would create any other billing document, but in
the Billing type field, select Excise invoice.

Creating Excise Invoices

Use
This is the standard procedure that you follow to create an outgoing excise invoice. You create
the excise invoice from a reference document: either an invoice, a pro forma excise invoice, or a
billing document.

Prerequisites
You have:

 Customized the rounding-off indicator for sales transactions

 Specified which exchange rate type to use for export invoices

You make both of these settings in the Country Version India Implementation Guide (CIN IMG),
by choosing Global Settings  Company Settings.

Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes  Sales/Outbound
Movements  Excise Invoice  For Sales Order  Outgoing Excise Invoice
Create/Change/Display  …

o If you want to create the excise invoice with reference to a pro forma excise
invoice or commercial invoice, choose Excise Invoice  Create.
o If you want to create the excise invoice with reference to a delivery note, choose
Exc. inv. for delivery  Create.

2. Enter the number of the reference document.

If you do not know the document number, you can search for it by choosing Due list.

3. Choose .

The excise invoice screen appears. The header data is displayed at the top; the line
items, which the system has copied from the reference document, are displayed at the
bottom.

4. Enter header data as required.

5. To check if the utilization is done properly and the document is ready for posting, choose
.

6. To enter texts for the excise invoice, choose .

The text IDs for the outgoing excise invoice are created using the Country Version India
(CIN) Implementation Guide (IMG).

7. To display the balances of the CENVAT accounts, choose Balances.

8. To display the utilization details, choose .

9. Save the excise invoice.

 

Excise Duty Utilization

Use
When you create an excise invoice, the system allows you to display the information about the
excise duty, including which CENVAT accounts the excise will be debited to. To access this
function, choose .

If a company defaults in the fortnightly payment of CENVAT, the excise collectorate can enforce
an immediate payment of excise. Alternatively, you may have excess CENVAT credit and want to
pay the duty immediately and not wait for a fortnight. This is also the case for some export
removals where you claim the refund from DGFTA, in which case you need to pay the duty
immediately.

Prerequisites
To enable immediate utilization of CENVAT, you can do so in the Country Version India
Implementation Guide (CIN IMG), by choosing Global Settings  Series Groups.

Features
The information is shown in two group boxes:

 Excise details

This shows you the excise invoice type, which you can change if necessary by choosing
. It also shows you how much excise duty will be charged on the sale.

 Balance utilization

This shows you which CENVAT accounts the excise duty will be debited to.

The system automatically proposes which CENVAT accounts it is to debit the excise duty
to. It first takes the RG 23 accounts, and if there is not enough credit to cover it, it debits
the remainder to the personal ledger account (PLA). The cess component of excise can
only be taken from the PLA.

If immediate utilization is active for a series group, you can change the default utilization
proposal. You can decide from which register to pay the amount. When you save the invoice, the
system generates Part II entries in the appropriate registers. These excise invoices are not listed
further during fortnightly payment of CENVAT.
If immediate utilization is off for the series group, the system proposes the excise duty values
directly in the RG 23A fields, but the postings are made to intermediate accounts for excise duty.
The system does not create any Part II entries. Entries are posted into a dispatch register. When
you then run the fortnightly payment program, the system picks up these invoices and allows
payment of CENVAT.

For information about debiting the excise duty to a different company, see Intercompany Excise
Duty Utilization

Excise Invoice Type

Use
The excise invoice type denotes whether the excise invoice is for domestic use or for exports
(exports under bond, exports not under bond, and deemed exports). It affects the amount of
excise duty calculated, for example.

Activities
When you come to create an excise invoice for an export sale, if you need to change the excise
invoice type, follow this procedure:

1. Set the excise invoice type to Deemed, Bond, or No bond.

2. Choose Calculate tax.

The system recalculates the excise duty according to the excise invoice type (see below).
To do so, it translates the assessable value into the local currency as at the excise
invoice date. What happens next depends on the excise invoice type:

o Deemed exports

The excise to be paid will be zero. This information will be used when the Part II
registers are downloaded.

When the system creates the excise invoice, it numbers it as a domestic excise
invoice.

o Exports under bond

The system sets the excise duty to zero and generates an outgoing excise
invoice. It does not generate any entries for the Part II register.

The excise invoice is created with an export excise invoice number.

o Exports not under bond

The system applies the tax code defined in the CIN Implementation Guide (IMG)
and calculates the excise duty as normal.

Again, the excise invoice is created with an export excise invoice number.
 

Excise on Intercompany Billing Documents

Use
The SAP System allows you to create an excise invoice for intercompany billing documents.

For example, assume one company code places a sales order, and the goods are delivered to
another. The first company has to create an excise invoice, in this scenario, with reference to the
intercompany billing document.

Canceling Excise Invoices

Use
You follow this procedure in order to cancel an outgoing excise invoice. It reverses any excise
duty accounted for.

Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes  Excise JV  Create 
Cancel exc. inv. or Indirect Taxes  Sales and Outbound Movements  Excise Invoice
Create/Change/Display  Cancel.
2. Enter the number, year, and series group of the excise invoice that you want to cancel.

A dialog box appears.

3. Choose Yes.
4. Save the adjustment posting.
 


Sales from Depots

Purpose
You may sell finished goods directly from the place of manufacture, as described under Sales
from Factories, or you may first ship them to a separate location for storage (a depot), from where
you will sell them. The second procedure is described here.

Sales from depots are handled differently from sales from factories because of excise law: Excise
duty is payable when you send the goods from the factory to the depot, but it is not levied again
when you sell the goods.

Sometimes when you make a final sale of goods from a depot, price escalations could have
happened with retrospective effect. In such scenarios you need to pay the extra excise duty at the
factory using an A Certificate. You need to register the A certificate details in the RG 23D register
and the excise recovered from the customer.

Prerequisites
You have customized:

 Stock transport processing, in Customizing for Materials Management (MM), by choosing

Purchasing  Purchase Order  Set Up Stock Transport Order
 The copying control for copying stock transport order NL to excise invoice JEX

You make this setting in the Country Version India (CIN) Implementation Guide (IMG), by
choosing Sales and Distribution  Assign Excise Invoice Billing Type to Delivery Type.

 The item category NLN (standard transport order) so that it is relevant for billing

You do this in the standard IMG, in Customizing for Sales and Distribution (SD), by
choosing Sales  Sales Documents  Sales Document Item.

Process Flow

1. You create the sales order, following the standard procedure.

 The standard pricing procedure for depot sales is JDEPOT.

2. You create the delivery, again, following the standard procedure.

3. You assign excise invoices to the delivery or material document.
4. You verify that you have selected the correct excise invoices and post them. Alternatively,
if you have selected the wrong excise invoices, you can cancel the assignment.
5. You create the invoice, following the standard procedure.

Creating Excise Invoices for Stock Transfers

1. From the SAP Easy Access screen, choose Indirect Taxes  Procurement  Excise
Invoice  For Depot  Create/Change/Display.
2. In the Material document field, enter the goods receipt number and choose .

The system displays the information from the goods receipt, for example, the sending
plant, the excise registration, the range, the division, and the collectorate.

3. Choose Details.

The system copies the items from the goods receipt document. In the depot it is possible
to have a separate excise invoice at line item level.

4. Enter the internal document number of the excise invoice sent by the factory.

5. Choose More documents to go the excise invoice details screen.

6. Enter the internal document number of the excise invoice from the factory.

The system copies the information to the line item (for example, the excise invoice
number, the excise invoice date, the item number , the chapter ID, the excise invoice
quantity, the amount of excise duty paid, the excise base value, and the serial number of
the Part II register entry with which the excise was paid).

You can change the receipt quantity to match the actual quantity received at the depot, if
necessary. The system automatically adjusts the excise accordingly.

7. Go back to the item details screen.

8. Save the excise invoice.

 The system creates an entry in register RG 23D.

Creating Excise Invoices for Direct

Purchases
1. From the SAP Easy Access screen, choose Indirect Taxes  Procurement  Excise
Invoice  For Depot  Create/Change/Display.
2. In the Material document field, enter the goods receipt number and choose .

The system displays the information from the goods receipt, for example, the sending
plant, the excise registration, the range, the division, and the collectorate.

You can also maintain the excise registration details for the ship-from party, as for with
the vendor. The ship-from can be different from the vendor code. (The delivering plant
can be maintained as a ship-from in the system. When a valid ship-from is entered, the
excise registration details copied from the vendor will be overwritten by the ship-from
excise registration details.)

The ship-from registration details displayed can also be overwritten manually.

The dealer's commercial invoice number can be stored in the vendor excise invoice
number, as in this case the dealer himself will not have an excise invoice.

3. Choose Details.

The system copies the items from the goods receipt document. It also copies the
vendor's excise invoice number and the serial numbers of the entries in the RG 23A, RG
23C, and personal ledger account (PLA) registers.

4. Enter the internal document number of the excise invoice sent by the factory.
5. Select an item and choose More documents to go the excise invoice details screen.

In the case of direct purchases, there will not be any excise invoice in the system, so
leave the internal document field blank. The vendor's invoice will show the details of the
excise invoices through which excise has been paid for the item that is being dispatched.
You can enter these details here.

6. For each item, the chapter ID, excise base value, and excise duty amounts are defaulted
from the purchase order. You can change them if there is any difference. Enter the excise
amount paid and the receipt quantity. You also enter the Part II register serial numbers
with which the excise duty was paid and the excise registration information from the
original excise invoice.
7. Go back to the item details screen.
8. Save the excise invoice.

The system creates an entry in register RG 23D. You can change the excise invoice as
long as it has not been used in any sales.

Creating Additional Excise Entries at Depots

1. From the SAP Easy Access screen, choose Indirect Taxes  Procurement  Excise
Invoice  For Depot  Additional Excise Entry at Depot.

2. In the Internal exc. inv. no. field, enter the internal excise invoice number at the depot
along with the year, and choose .

The system displays the information from the excise invoice which has already been
created at the depot, including the excise group, vendor excise invoice number, ship
from, and all the receipt against that excise invoice, highlighting the RG 23D folio and
serial numbers.

An excise invoice item can have multiple A certificates attached to it. The A certificates
will have the same folio number as the original line item, but the serial numbers will be
different. A hierarchy icon differentiates the additional lines for an item line.

3. You can maintain the A certificate number, date, and additional BED, AED ,SED and
CESS for a given RG 23D Folio.

4. After entering an A certificate you cannot delete the A certificate from the system, but you
can change it until it is picked up during removals from the depot.

5. If some of the values in an A certificate are incorrect, you can make the values zero so
that they do not have an impact on the final excise value.

6. Once an A certificate is used for removals then it cannot be changed.

7. Save additional excise entry.

 The system creates an entry in register RG 23D. Folio number generation must be active
for you to make use of this supplementary invoice functionality at depot.

Assigning Excise Invoices to a Delivery

Use
You follow this procedure to specify which excise invoices are to be assigned to a delivery from a
depot (or other material document).

You can also automate this procedure, using the batch selection program
(J_1IJCHK), by making the appropriate Customizing settings in the Country
Version India (CIN) Implementation Guide (IMG).

Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes  Sales/Outbound
Movements  Excise Invoice  For Depot  Create/Change/Display  Delivery or
Material Document  RG 23D Selection.
2. Enter the delivery document number or the material number and choose .
3. Select the excise invoice you want.
4. Choose .
5. Choose Excise invoice.

A list of excise invoices appears. These are the excise invoices at the depot with a
balance quantity.

The system also shows a list of the A certificates that can be used. You can pick up any
of the A certificates, but they must be for the same excise invoice. You can only pick up
an A certificate in its entirety. You cannot select part of an A certificate.

6. Select the excise invoices that are relevant to the delivery.

7. Specify what quantity to be used from each excise invoice.

The system recalculates the excise accordingly.

8. Go back to the item details screen.

9. Save the data.

Result
The system creates an entry in register RG 23D and generates the depot excise invoice
numbers.

If you selected any A certificates, the system also generates additional entries in the RG 23D
register. The system marks the original A certificates as updated, so that they cannot be used for
any other removals.

Verifying and Posting Excise Invoices

Assigned to Delivery
Use
You follow this procedure to verify that the correct excise invoices have been assigned to a
delivery. If everything is correct, you can then post the delivery.

Prerequisites
You have selected which excise invoices are to be assigned to the delivery and have posted the
goods issue.

Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes  Sales/Outbound
Movements  Excise Invoice  For Depot  Create/Change/Display  Delivery or
Material Document  Verify/Post.

2. Enter the number of the delivery that you want to verify and choose .

3. Make sure that the information is correct.

4. Save the data.
 The system updates the posting flag in the RG 23D register.

Other Outward Movements

Use
In the standard procedure for creating outgoing excise invoices (see Sales from Factories), the
excise invoice is created with reference to a delivery note or an invoice. The SAP System also
allows you to create an excise invoice with reference to various other documents, as follows:

 Goods issue documents (for example, transfer postings)

 Vendor excise invoices (for when you return faulty goods to a vendor, for example)
 Factory excise invoice (for sales returns)

In addition, you can create an excise invoice without reference to any document at all.

Prerequisites
You have specified, per excise group, whether you want to create these excise invoices in one or
two steps (see below). You do so in the CIN Implementation Guide (IMG), by choosing Global
Settings  Excise Groups.

You have also specified the maximum number of items allowed per excise invoice, in the CIN
IMG, by choosing Global Settings  Excise Registration IDs.

Features
Depending on your Customizing settings, you to create excise invoices in a single step or in two
steps, as follows:

 In the two-step procedure, one operator first creates the excise invoice, but no postings
are made. A second operator then verifies that the invoice is correct and, if so, posts it.
 If the operators are more experienced, you may want to use the one-step procedure,
which is quicker, but more prone to error.

In this case, when you create an excise invoice, the system automatically posts it in the
background.

Note that the functions for creating and canceling these excise invoices are different from those
for other excise invoices.
 

Creating Excise Invoices

Use
This is the procedure that you follow to create an excise invoice for the less common types of
goods movement.

Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes  Sales/Outbound
Movements  Excise Invoice  For Other Movements  Create/Change/Display  .
2. On the selection screen, enter data as required, including:

o Reference group box

Specify which document you want to create the excise invoice for and which
excise group it is for.

o Details group box

Specify the vendor or customer that you are sending the invoice to.

3. Choose .

If you entered an internal document number, the system copies the item details from it.

4. Choose .
5. Enter line items for each of the materials to be included in the excise invoice. For each
item, enter the following data:

o Material
o Quantity
o Unit of measure
o Base value
o Excise duty

6. To pick the rate and amount from a specific excise invoice, choose Get excise invoice.
7. Save the excise invoice.
 If you are using the one-step procedure, the system creates and posts an excise invoice.
Otherwise, the system saves the information but does not make any postings: it now has
to be verified.

Verifying and Posting Excise Invoices

Use
You follow this procedure to verify that the information in an excise invoice that has already been
created, and to post it once you are satisfied.

Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes  Sales/Outbound
Movements  Excise Invoice  For Other Movements  Posting.
2. Enter the internal document number of the excise invoice.
3. Choose Release to accounting.

The system displays the excise invoice. The excise duty that is to be posted is displayed
at the foot of the screen, which you can change if necessary.

4. To access the balance utilization, choose .

5. To display the balance available on the CENVAT accounts, choose Account balances.
6. Save the excise invoice.

The system generates the accounting documents.

7. To print the excise invoice, choose .

Canceling Excise Invoices

1. From the SAP Easy Access screen, choose Indirect Taxes  Sales/Outbound
Movements  Excise Invoice  For Other Movements  Create/Change/Display 
Cancel excise invoice.
2. Enter the internal document number.
3. Choose Cancel excise invoice.

A dialog box appears, asking you to confirm whether you want to delete the excise
invoice.

4. Choose Yes.
 

Creating Excise Invoices for Stock Transfers

Use
Follow this procedure to create an outgoing excise invoice for a stock transfer to another plant.
For more information about this function, see Other Outward Movements.

Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes  Sales/Outbound
Movements  Excise Invoice  For Other Movements  Create/Change/Display  .
2. On the selection screen, enter data as required, including:

o Ref. doc. type: MATD (Material document)

o Doc. number: Transfer posting number
o Vendor: Leave this field blank
o Customer: The customer account number of the receiving plant

3. Choose .

The system copies the details from the transfer posting.

4. For each item:

o Enter the net assessable value

o Check and change the excise duty rates

5. Save the excise invoice.

If you are using the one-step procedure, the system creates and posts the excise invoice.
Otherwise, the system saves the information but does not make any postings: it now has
to be verified.


 Making a Transfer Posting
Use
In this procedure, you make a transfer posting for the goods ordered by another plant. For more
information about this function, see Entering the Removal from Storage at the Issuing Plant.

Procedure
1. From the SAP Easy Access screen, choose Logistics  Materials Management 
Inventory Management  Goods Movement  Transfer Posting.
2. Choose Movement type  Transfer posting  Plant to plant  To stock in transit.
3. Enter the number of the issuing plant and storage location.
4. Choose To purchase order.
5. In the dialog box, enter the number of the stock transport order that the receiving plant
created and choose .
6. Check the data.
7. Save the transfer posting.

Form Tracking
Use
You use this function to record and monitor forms relating to tax concessions. You can record the
forms that your customers send you against their sales orders, and those that you send to your
vendors against your purchase orders.

You can also use these functions for monitoring other routine activities, for example, when you
transfer money to your personal ledger account (PLA) using a TR6 challan.

Features
Forms for concessional sales tax must be submitted by the buyer after the goods have been
delivered or after it has paid the invoice. In the case of interstate concessional sales tax rate
sales, the concessional rate is granted against the issue of C-forms.

Exemption from excise duty may be granted by the excise authorities under certain
circumstances, for example, on exports or deemed exports. In such cases, the buyer has to
produce certain statutory forms to claim concessional rates of excise duty or exemptions. The
exporter has to provide the vendor with proof of export (form AR3A).
If the buyer is unable to furnish the certificate at the appropriate time, material supply should be at
the normal rate of sales tax or excise duty.

Activities
To access the form tracking function, from the SAP Easy Access screen, choose Indirect Taxes 
Forms Tracking  Create/Change/Display.




CENVAT Adjustment Postings

Use
You use these functions if you need to make an adjustment posting to any of your CENVAT
accounts. You can make adjustment postings to account for:

 Scrap
 Materials that you have not used in production
 Additional excise paid by vendors
 Money that you have transferred to your personal ledger account
 Other transactions

You can also use this function to cancel excise invoices.

Features
Each of the different types of adjustment postings are documented separately. However, they all
work on the same principle, as follows.

Reference Document

On the initial screen of the transaction, you specify the reference document, that is, the document
which the adjustment posting is to refer to – either an internal document, such as a material
document or a subcontracting challan – or an external document, such as an incoming excise
invoice.

You also specify which registers are affected by the posting. In many cases, the adjustment will
have to be remitted to the authorities on a fortnightly basis. The adjustment will then be included
when you run the Remittance of Excise Duty Fortnightly report. If the adjustment has to be
remitted immediately, you specify which register is affected.

Excise Details

When you proceed to the detail screen, the system automatically shows the line items from the
reference document, if it is an internal document. You specify how much excise duty is to be
adjusted and which CENVAT accounts the adjustment posting is to be made to.
When you edit the excise details, there are a number of functions that are available, depending
on the type of adjustment posting:

 Assigning excise invoice to line items

 Specifying which G/L accounts are to be adjusted
 Displaying balances of CENVAT accounts

When you save your changes, the system creates an accounting document to make the
appropriate postings.

Making Adjustment Postings for Scrap

Use
You follow this procedure if you have scrapped a material and want to reverse the excise duty
debited to your CENVAT account.

Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes  Excise JV  Create 
Matl write-off.
2. Enter data as required, including:

o Document number

Enter the number of the document that you used to scrap the material.

o CENVAT account selection group box

Specify which account is affected by the adjustment posting is for. If the posting
does not have to be remitted immediately, select Fortnightly payment.

3. Choose .

The system displays the information from the material document.

4. Adjust the posting date as necessary.

5. Adjust the excise duty for each line item either:

o Manually
o By assigning the line item to an excise invoice

6. Specify which G/L accounts are to be posted to.

 7. Save the adjustment posting.

Making Adjustment Postings for Materials Not

Used in Production
Use
You follow this procedure if you have not used a material in the production process and want to
reverse the excise duty debited to your CENVAT account.

Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes  Excise JV  Create 
Matl non-prod.
2. Enter data as required, including:

o Document number

Enter the number of the material document that the adjustment posting is to refer
to.

o CENVAT account selection group box

Specify which account is affected by the adjustment posting is for. If the posting
does not have to be remitted immediately, select Fortnightly payment.

3. Choose .

The system displays the information from the material document.

4. Adjust the posting date as necessary.

5. Adjust the excise duty for each line item either:

o Manually
o By assigning the line item to an excise invoice

6. Specify which G/L accounts are to be posted to.

 7. Save the adjustment posting.

Making Adjustment Postings for Materials Not

Used in Production
Use
You follow this procedure if you have not used a material in the production process and want to
reverse the excise duty debited to your CENVAT account.

Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes  Excise JV  Create 
Matl non-prod.
2. Enter data as required, including:

o Document number

Enter the number of the material document that the adjustment posting is to refer
to.

o CENVAT account selection group box

Specify which account is affected by the adjustment posting is for. If the posting
does not have to be remitted immediately, select Fortnightly payment.

3. Choose .

The system displays the information from the material document.

4. Adjust the posting date as necessary.

5. Adjust the excise duty for each line item either:

o Manually
o By assigning the line item to an excise invoice

6. Specify which G/L accounts are to be posted to.

 7. Save the adjustment posting.

Making Adjustment Postings for Additional

Excise Paid by Vendors
Use
You follow this procedure if a vendor has increased the amount of excise duty that it originally
charged you and you want to debit the difference to your CENVAT account.

Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes  Excise JV  Create 
Additional excise.
2. Enter data as required.

In the Document number field, enter then number of the document sent to you by the
vendor.

3. Choose .
4. Adjust the posting date as necessary.
5. Enter the amount of excise duty in either of the following ways:

o To enter line items for different materials and the excise duty accordingly,
choose and enter the line items in the table.
o To enter the excise duty only, choose and enter the excise duty in the totals
fields at the foot of the screen.

6. If the duty qualifies as countervailing duty (CVD):

a. Select CVD applicable.

b. Enter the CVD amount in the BED amount field.

7. Specify which G/L accounts are to be posted to.

8. Save the adjustment posting.

 Making Adjustment Postings for Money
Transferred to PLA
Use
You follow this procedure to make an adjustment posting when you transfer money to your
personal ledger account (PLA).

Prerequisites
You have already transferred the money to your PLA at the bank, using a TR6 challan, and have
posted the corresponding accounting document.

Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes  Excise JV  Create 
TR6 challan.
2. Enter data as required, including the document number.

You can enter either the challan number or the number of the accounting document.

3. Choose .

If you entered the accounting document number, the system displays the information
from it.

4. Enter the amounts against the accounts that you require.

5. Save the adjustment posting.

Canceling Excise Invoices

Use
You follow this procedure in order to cancel an outgoing excise invoice. It reverses any excise
duty accounted for.

Procedure
 1. From the SAP Easy Access screen, choose Indirect Taxes  Excise JV  Create 
Cancel exc. inv. or Indirect Taxes  Sales and Outbound Movements  Excise Invoice
Create/Change/Display  Cancel.
2. Enter the number, year, and series group of the excise invoice that you want to cancel.

A dialog box appears.

3. Choose Yes.
4. Save the adjustment posting.

Making Adjustment Postings for Other

Transactions
Use
You follow this procedure if you want to make an adjustment posting that does not fall into any of
the other categories of adjustment offered by this function. You can only use an external
document as your reference document.

Procedure
1. From the SAP Easy Access screen, choose Indirect Taxes  Excise JV  Create 
Other adj.
2. Enter data as required, including:

o Document number

Enter the number of the external document that you want to refer to.

o CENVAT account selection group box

Specify which account is affected by the adjustment posting is for. If the posting
does not have to be remitted immediately, select Fortnightly payment.

3. Choose .

The system displays the information from the material document.

4. Adjust the posting date as necessary.

5. Enter the amount of excise duty in either of the following ways:

o To enter line items for different materials and the excise duty accordingly,
choose and enter the line items in the table.
o To enter the excise duty only, choose and enter the excise duty in the totals
fields at the foot of the screen.

6. Specify which G/L accounts are to be posted to.

7. Save the adjustment posting.
 

Assigning Excise Invoices to Line Items

Use
When you make an adjustment posting, you follow this procedure if you want to specify the
original excise invoice associated with a line item.

Procedure
1. Select the line item that you want and choose Get excise invoice.

The system displays a list of all the excise invoices that you have posted from this vendor
for this particular material.

2. Select the excise invoice that you want and choose .

The system:

o Enters the excise invoice document number in the Ref. doc. field (Reference
document).
o Calculates how much of the excise duty from the excise invoice should be
apportioned to the line item and enters it in the excise duty fields.

If you then overwrite these amounts, you should also overwrite the reference
document number with an explanatory text, since there is no point in maintaining
the link to the reference document anymore.

You have a line item with ten plates of glass that you have broken and are to be
scrapped. You have three excise invoices from the same vendor to choose from.
You pick one for 20 plates of glass with BED at INR 200. The system
automatically apportions INR 100 to the line item that is to be reversed.
 Specifying Which CENVAT Accounts to
Adjust
Use
When you make an adjustment posting, you have to specify which CENVAT accounts are to be
adjusted.

Prerequisites
You have specified in the Country Version India (CIN) Implementation Guide (IMG) whether you
want the users to be able to add extra debit accounts (see below), by choosing Global Settings 
Company Settings.

Procedure
1. Choose Determine G/L accounts.

A dialog box appears that shows how much will be posted to which G/L accounts. The
accounts that are displayed depend on the excise group and the CENVAT account that
you entered on the selection screen.

2. Add another account, if you need to, and adjust the other postings so that the credits and
debits match.
3. Enter a business area and cost center, if necessary.
4. To close the dialog box, choose .

Displaying CENVAT Account Balances

To display the balances of your CENVAT accounts, choose Balances.

The system displays the balances only of the CENVAT accounts that are affected by your G/L
postings.