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ID
329 EXP-BTCH-ID 06 Payroll Expenditures
330 ACCR-BTCH-ID 07 Accrued Payroll Expenditures
331 YR-END-BTCH-ID 08 Year End Payroll Expenditures
332 EFT-BTCH-ID 09 EFT’S

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FMS TITLE OFM CATEGORY OFM FUND TYPE FMS OFM CASH BUDGETED OR
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TYPE TYPE IN AFRS
CODE
001 STATE GOVERNMENTAL GENERAL FUND 1 AA T B
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CONSTR ACCT FUND
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DEDICATED FUND
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OPERATING FUND
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INDUSTRIES FUND
JOBS TRNG
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253 EDUCATION GOVERNMENTAL SPECIAL REVENUE 1 BA T B
CONST ACCT FUND
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569 FOOD PROPRIETARY ENTERPRISE FUND 4 FA L N
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PROGRAMS
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840 AGENCY FIDUCIARY AGENCY FUND 5 HD L N
841 CASH Rolls to 840 for AFRS reporting 5 N
CONTROL
843 EXCEPTIONAL GOVERNMENTAL PERMANENT FUND 2 EA L N
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846 GRANTS IN AID GOVERNMENTAL SPECIAL REVENUE 3 BA L N
FUND
849 STUDENT GOVERNMENTAL SPECIAL REVENUE 3 BA L N
LOAN ACCT FUND
850 WORK STUDY GOVERNMENTAL SPECIAL REVENUE 3 BA L N
ACCT FUND
859 ENDOWMENT GOVERNMENTAL PERMANENT FUND 2 EA L N
LOCAL ACCT
860 INSTITUTIONAL GOVERNMENTAL SPECIAL REVENUE 3 BA L N
FINANCIAL AID FUND
FUND
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997 GENERAL GENERAL GENERAL CAPITAL 3 IA L N
CAPITAL CAPITAL ASSET ASSETS
ASSETS AND LT SUBISDIARY
SUBSIDARY OBLIGATIONS ACCOUNT
ACCT
999 GENERAL GENERAL GENERAL 3 JA L N
LONG-TERM CAPITAL ASSET LONG-TERM
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Name Fund FMS Program GAAP
Number FundType Number FundType
General and Capital Project
General 001 1 011-094 Governmental
Building Construction 057 1 9xx Governmental
Comm. Coll. Cap. Project 060 1 9xx Governmental
Education Construction 253 1 9xx Governmental
Refunding Bond Retirement 329 1 SBCTC only Governmental
Special Revenue
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Dedicated Local 148 3 011-094,500 Governmental
Grant and Contract 145 3 1xx Governmental
Local Plant 147 3 9xx Governmental
Faculty Awards Trust 743 SBCTC only Governmental
Financial Aid 860 3 27x Governmental
Internal Service Funds
Central Stores 440 4 254 Proprietary
Data Processing 443 4 253 Proprietary
SBCTC-IT Control 444 4 SBCTC Only Proprietary
Printing 448 4 255 Proprietary
Other Service Activities 450 4 256 Proprietary
Motor Pool 460 4 251 Proprietary
Enterprise Funds
Student and Activities 522 4 264 Proprietary
Bookstore 524 4 261 Proprietary
Parking 528 4 252 Proprietary

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Other Auxiliary Enterprises 570 4 265 Proprietary
Overseas Programs 571/572 4 265 Proprietary
Housing/Food Service 573 4 262 Proprietary
Agency Funds
College Payroll Clearing 790 5 300 Fiduciary
Innovation and Quality Fund 791 5 300 Fiduciary
Agency 840 5 28x Fiduciary
Cash Control 841 5 280 Fiduciary
Permanent Funds
Exceptional Faculty Awards 843 2 290 Governmental
Endowment Local 859 2 290 Governmental
Private Purpose Trust Funds
Scholarships & Grants in Aid 846 4 271,275 Fiduciary
Student Loans 849 4 272 Fiduciary
NDSL 991 4 272 Fiduciary
Nursing Loans 992 4 272 Fiduciary
State Work Study 850 4 273 Fiduciary
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General Capital Assets 997 3 210,9xx,500 General
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Code Amount GL GL
Bookstore Sales Revenue 023 $3,000.00 1110 3210 524
Bookstore Sales Tax Liability collected 200 $264.00 1110 5158 524
Cash in Bank 040 $3,264.00 1150 1151 841
Pooled Cash Entry Generated
Due to Fund 524 from Fund 841 020 $3,264.00 1355 1110 524
Due from Fund 841 to Fund 524 025 $3,264.00 1110 5155 841
Sample Trial Balance Account Code G/L Amount

Bookstore Operations 1 524-261-1E00 1110 $2,264.00
524-261-1E00 3210 ($2,000.00)
524-261-1E00 5158 ($264.00)
Bookstore Operations 2 524-261-1E99 1110 $1,000.00
524-261-1E99 3210 ($1,000.00)
System Generated 524-320-1B00 1110 ($3,264.00)
524-320-1B00 1355 (841) $3,264.00
System Generated 841-321-1B00 1110 $3,264.00
Pooled Cash 841-321-1B00 5155 (524) ($3,264.00
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Library Resources T/C 364 2430 / 1110
Construction in Progress T/C 705 2510 / 1110
With an offset to:
Reclassify Obj J expense T/C 002-R 1110 / 6510
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Furn & Equip Disposal T/C 773 9850 / 2410
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CIP Disposal T/C 775 9850 / 2510
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Bldg AD Disposal T/C 776 2220 / 3213

Impr-Non Bldg Disp T/C 777 2320 / 3213
Library Res AD Disp T/C 779 2440 / 3213
Gain on sale of asset T/C 743 1110 / 3213

Loss on sale of asset T/C 743R 3213 / 1110
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Equipment 773 3213 2410 0418
Accum. Depr. 778 2420 3213 0418
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Description T/C DR CR MS Dollars

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Equipment 773 3213 2410 0418 $6,000.00
Accum. Depr. 778 2420 3213 0418 $5,500.00
Gain or Loss 743 1110 3213 0418 $800.00
Summary Cash 040 1150 1151 $800.00
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6/30/01 147-BC9G 1,204,369 recorded in 06/07 2510 / 9850

6/30/02 147-BC9G 2,746,859 recorded in 07/08 2510 / 9850
subtotals 3,951,228 needs fund 997 – 2210 / 2510
6/30/03 147-BC9G 322,433 needs fund 997 – 2210 / 9850
total project in FAE & FMS 4,273,661
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Parameter Parameter Data Element Name Parameter Definition
Number ID Value
0333 UI-SOBJ Unemployment Insurance BF Two character subobject to be used
Subobject when expensed to the employer for the
unemployment insurance.
1022 UI-OPT Unemployment Insurance Y=Yes or One character field indentifying wheter
Option N=No or not to expense unemployment
insurance costs.
1023 UI-PRGORG Unemployment Insurance xxxxxxx User defined seven character progorg
Program/Organization index combination to use to recalculate
total unemployement cost for payroll by
each appropriation index.
1104 UI-PCT Unemployment Insurance xxxx Four digit field identifying percentage to
Percentage use to expense unemployment
insurance costs (e.g., 6600 would
represent .0066%) .
1107 UI-APPR-INDX
Expenditure “Reversal” xxx User defined three character fund to use
Fund when recalculating total unemployment
cost for a payroll.
1108 UI-TRNS-CD Expendidure “Reversal” xxxx Three character transaction code to use
Transaction Code when recalculating total unemployment
cost for a payroll. Add “R” after entered
trasaction code for transaction reverse.
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Pay Employer
Cost &
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Employee Deductions (1,100) 1,100
Net Paycheck $4,900 $2,500 $7,400
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System Payroll Bank Account
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$1,325 $640 $410 $125
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Type 2-JV 25 (recovered advance)
Type 3-EFT 1,050 (insurance and retirement)
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[2] Local Funds Deposited to System Account $1,200
[3] Total Funds Deposited to System Account $7,400
[4] Total Deposited to College Account + one day Total $2,500
Vendor Liability
College Net Cash Effect $1,300
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Account Code Code 1110 5199 1150 1151
(1) 841 281 1B00 040 $2,500 $(2,500)
(2) 841 281 1B00 040R ($1,200) $1,200
(3) 790 300 1B99 800R ($1,200) $1,200
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Code 841
Account Code 1110 6510 1110 1319 5111 5199 1150
(1) 101 xxx 002 (state funds expensed -
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Batch ID 6510 4320 1355 1110 6510 1355 1110 1319 5111 5199 1110 1150 5155
1) (25) 25 (25) (25) 25
2) Net 06 6200 (6200) (1200)* 1200 (25) (2475) 2500
3) Net 09 2500* (2500) 1300*
4) Net 01 (1200) 1200 2500 (2500) 1300 (1300)
Cash (1200) 1200 2475 (2475) 1275 1275 (1275)
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Code
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GA2001 REVENUE DISTRIBUTION TABLE

Appropriation Index: 840 Program Index: 282
Organization Index: 1R50 Source of Revenue: 0424
SubSource: TR Year/Quarter: A232
Trns Appr Prg Org Src Due Distr Percent Distribution Title
Code Index Index Index Rev To
023 149 502 1R50 0424 0.772765266 Operating Fees
023 522 264 1S92 0424 0.097035686 Student Activities
140 060 502 1R50 0424 410 0.095199480 State Bond Redempt
023 860 272 1B00 0424 0.035000000 Institutional Fin. Aid
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BM18000003 Missing YRQ
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BM18000005 Missing student's FEE-PAY-STAT
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BM18000007 COL is missing
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BM18000010 CUST-M data set is full. Call Data Center
BM18000011 Reg updated/Call data center. 9021 error
BM18000012 Reg updated/Call data center. 9021 error
BM18000013 Invalid TRNS-DATE
BM18000014 Invalid FIRST-DAY-YRQ for session
BM18000015 Customer Account Data Base not available. Call Data Center
BM18000016 Internal table #1 overflowed. Call Data Center.
BM18000017 Internal table #2 overflowed. Call Data Center
BM18000022 BM1840W write error. Call Data Center.
BM18000023 BM1840 update error. Call Data Center
BM18000024 Internal error in BM1810 program. Call Data Center.
BM18000025 Internal error in BM1840 program. Call Data Center
BM18000026 Refund can't be calculated. Class/Qtr start dates different.
BM18000027 Invalid date for a CLASS START DATE
BM18000028 PCT-REFUND cannot be greater than 100 percent
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FUND Due GL DR GL CR AMT ($)

To/From
001 840 1350 4310 50,000
840 001 1110 5150 50,000
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057 840 6505 5150 2,000
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001 49,000
057 -2,000
TOTAL 47,000
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Phase 1 July 31st. Record revenue and expenditure accruals.

Phase 2 Early September. Record adjustments necessary to correct year-end
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Yr End Accrual TC GL Payment New Yr TC GL

DR/CR DR/CR
Outside vendors 300 6505/5111 801R 5111/4310
Interest payable 304 6505/5112 305 5112/4310 6510/6505
Construct. Contract Pay. 306 6505/5117 308 5117/4310 6510/6505
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Other Receivable 080 1319/3205 082 3205/1319 1110/3210
Due from Federal Government 120 1351/3205 122 3205/1351 1110/3210
Due from Other Governments 130 1352/3205 132 3205/1352 1110/3210
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Due from Other State Agencies 150 1354/3205* 152 3205/1354
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1 150 1354/3205 154 4310/1354
2, 3, 4 150 1354/3205 154 1110/1354
1 147R 1354/6505 154 4310/1354

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2, 3, 4 150 1354/3205 152 1110/1354 3205/3210
1 – (Fund 001) 147R 1354/6505 154 4310/1354
1 – (Capital Projects) 147R 1354/6505 154 4310/1354
2, 3, 4 147R 1354/6505 154 1110/1354
1 – (Fund 001) 407 6505/5154 409 5154/4310
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2, 3, 4, 5 140 1353/3205 145 1110/1353 142 1110/1353 3205/3210
1 – Fund 001 144 1353/6505 145 4310/1353 145 4310/1353
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