ANNEX E – Revised Contingency Planning Workshop Templates

General - Complete the pre-work sheets before the workshop.

Instructions - The content of Workshops 1 to 3 will be filled out during the workshops in the ConPlan
- The attachment sheets contain information that schools should already have. It's
attached as a reference.
- If attaching SDRRMT and/or Partners information, package all documents in one folder.

Worksheets Instructions
Historical Data Historical Data
- This should be completed as pre-work before the Contingency Planning
- Historical Data is taken from RADaR Reports and Past Recorded incidents from
Division/LGU Records
Baseline Data Baseline Data
- This should be completed as pre-work before the Contingency Planning
- Baseline Data of Schools can be found in EBEIS
- Use Hazard Maps taken from other Government Agencies as reference for the "Hazards
Present" Column
Workshop 1 Capacities and Vulnerabilities
- Existing Capacities and Vulnerabilities in your school
- Brainstorm and create a timeline of measures to address the gaps in C & V
Workshop 2 Resource Mapping
- Resources are categorized into Human Resources and Equipment
- Add rows as necessary
Workshop 3 Action Response
- Indicate only actions that the school will do if and when the hazard occurs
- Add rows as necessary
Attachment 1 School DRRM Teams
- Sample format
- Existing SDRRMT information, roles and responsibilities may be used
- Attach existing organizational chart with roles and responsibilities, if available
Attachment 2 Partners
- Sample format
- Existing Partner information and roles may be used

1
Historical Data

School: _____________________________

Damages
Building affected Affected Population Partially Damaged Classrooms
Name of the Totally Damaged Classrooms
Year Classrooms with Major Damages Classrooms with Minor Damages Total Cost Other effects/damages
DISASTER
No. of No. of Cost of No. of Cost of No. of Cost of
Room Number School Name No. of Learners
Personnel Classrooms Damages Classrooms Damages Classrooms Damages

fire
0 0 0 1 0 0

Remarks: Data is based on historical RADaR reports

2
Baseline Data 2017-2018

School:MALAKING PULO NATIONAL HIGH SCHOOL

Number of Personnel
Number of Classrooms Number of Learners (SY 2017 – 2018)
School DCP Furniture
(SY 2019-2020) (SY 2017 – 2018)
Number of School Teaching Personnel Non-Teaching Personnel Remarks
(e.g. need riprap,
Hazards Exposed To Buildings No. of damaged drainage,
(SY 2019-2020) No. of fencing)
Instructional No. of PWD
Non-instructional No. of Arm Teacher’ Teacher’ PWD
School ID School rooms Male Female Total PWD Desk Chair Male Female Total Male Female Total Non-
rooms Units Chair s Table s Chair Teaching
(Acad/Non-acad) learners Teaching
Personnel
Personnel
MALAKING PULO NATIONAL 6 18 8 6 8 14 0 0 0 0 Fencing,
301119 HIGH SCHOOL 182 172 354 0 Drainage

Remarks: Data is based on EBEIS (SY 2017-2018)

3
WS 1 - C V

School: _____________________________

Key Areas for Details Capacities Gaps/Vulnerabilities

Preparedness

1. Understanding of Hazards Know the different hazards

and its characteristics in the community.
Risk Understanding
2. Conduct of Risk
Assessment Hazard mapping
Materials and Supplies for
3. Planning and undertaking Immediate action to hazard the identified hazard
actions based on risk prone area
assessment results

Contingency Plan and Understanding of the DRRM

1. Contingency Plan Updated contingency plan
Dissemination concepts

1. Understanding of advisory Updated applications for the Information of Teachers

including warning signals weather

Communication

1. Division Office Properly coordinated the

programs and projects of the Implementation of the
division
Page 4 to the local programs and projects
gavernement and for the (funding)
partners
Coordination
WS 1 - C V
Properly coordinated the
2. P/M/CDRRMC programs and projects of the Implementation of the
division to the local programs and projects
3. LGUs gavernement and for the (funding)
4. Partners partners
Coordination

Programs and projects were

5. DepEd CO properly coordinated to
central office and region.

1. Monitoring of 80% of the school Monitoring to 20% of the

preparedness/ contingency contingency plan were schools to update their
plan of school updated contingency plan

2. Monitoring of hazard
situation, including Hazards situation were
communicating with properly monitored and Emergency supplies and
school officials, equipment
coordinated
district/division office and
LGU

3. Monitoring RADaR
completion, validation and Radar report of the schools Signals and proper format of
submission to Central were properly monitored. the radar
Office
Monitoring

4. Monitoring of Implemetation of support

for learning continuity to
implementation of support Availability of TLS
schools were properly
for learning continuity monitored

5. Tracking of Learners and Tracking of learners and Contact number of schools

personnel were properly
personnel and personnel
monitored

Page 5
WS 1 - C V

Transporation for montoring

6. Transportation is enough to implement the Traffic
programs and projects

1. Interface among offices Collaboration and discussion Attitude

within the division to other office were evident.

Convergence 2. Existence of DRRM Team

DRRM team were evident Commitment

3. Command System
4. Twinning with other
Division
1. Implement and monitor
Temporary Learning Spaces
(TLS)
2. Buffer stocks for learning
materials
3. Alternative Delivery
Modes
4. Psychosocial Support

5. Emergency School Feeding

6. Learner's Kits
7. Teacher's Kits
8. Hygiene kits
Support for Learning
Continuity Page 6
WS 1 - C V

Support for Learning 9. Provision of Water

Continuity Sanitation and Hygiene
services

10. Updated disaggregated

data on learners and master Coordinatio to planning
list of students in school and section for the updates of Internet and system
alternative learning schools the learners.
(ALS)

Clean drive partnership to

11. Clean up drives Transportation
local government unit.

MOA signing were conducted

12. Sign memorandum of
agreement (MOA) with
private enterprises for
emergency purchase
in the division with PRC-
Batangas Chapter and
Brother Industries
Philippines, INC

1. Sign memorandum of
agreement (MOA) between
LGU and school on the use of MOA signing were conducted
schools as evacuation center in the division with CDRRM Budget for Capacity building
including the roles and and PRC-Batangas Chapter
responsibilities of both
institutions

Page 7

Support for Schools used

as Evacuation Centers
WS 1 - C V

2. Repair, maintenance and

replacement of schools
identified as evacuation
center by the LGU

3. Resumption Strategies
including assessment of
Support for Schools used readiness of the schools
as Evacuation Centers 4. Establish functional
referral pathways to respond
to child protection concerns
using the existing PNP and
DSWD operational
guidelines

8. Feedback mechanism to
report gaps in the delivery of
services, grievances and
other needs to improve
education interventions

9. Twinning of schools for

teacher-volunteers for
deployment in the affected
schools that need additional
volunteers

10. LGUs preposition

additional Temporary
Learning Spaces (TLS)

Page 8
WS 1 - C V

Quarterly drills were

1. Regular conduct of drills Participation of personnel
conducted

2. Existence of protocols –
Drills command system, Committee on DRRM were Commitment
evacuation route, safe place, evident
family reunification

3. Coordination with and

participation of parents, Some of the stakeholders Attitude
relevant agencies and were participated in the drill
partners during drills
Fund Sources

Page 9
WS 1 - C V

Measures to strengthen
capacities or address Timeline
gaps/vulnerabilities

Year Round

Updated contingency plan year round

Dessiminate the
applications to SDRRM Year Round
coordinator

Year Round

Year Round

Request letter and proposal Year Round Page 10

for the activity
WS 1 - C V

Request letter and proposal

for the activity Year Round

Year Round

100% of the school

contingency plan were Year Round
updated

Need to purchase DRRM Year Round

equipment

School to school DRRM Year Round

awareness campaign

Provision of TLS Year Round

Database system for the Year Round

contacts of all concern

Page 11
WS 1 - C V

Monitor early to avoid

traffic Year Round

Explain the proper handling Year Round

of disaster

Commitment of the
member of the committee
need to address to top Year Round
management

Page 12
WS 1 - C V

Year Round

Coordinate early the

attendees of the clean drive Year Round
for transportation

Year Round

Integrate all DRRM concern

in the APP of the LGU Year Round

Page 13
WS 1 - C V

Page 14
WS 1 - C V

Active participation of the

personnel must be address Year Round
during evaluation

Commitment of the
member of the committee Year Round
need to address to top
management

Discuss to the PTA the Year Round

purpose of drills

Page 15
 WS 2- Resource M16

Workshop 2 - Resource Mapping & Planning

Division: Division of Tanauan City: _____________________________

Hazard: EARTHQUAKE_____________________________

Human Resources
Projected Needs Possible sources of
No. of (e.g. training needs)
funding
Capacity Write N/A if not needed
Human Resources (certifications, skills, etc.)
staff/person (MOOE, SEF, Local Timeline
s available DRRM Fund, Partners,
No. of staff etc)
Cost for Training
needing training
Internal
(e.g. GCs, Teachers, Staff, etc.)
Doctor first aider 3 5 MOOE
Nurses first aider 5 5 MOOE
DDRRM Committee response team 7 7 MOOE
External Resources
(e.g. Partners, PNP, BFA etc.)
PNP 5 5 LOCAL DRRM FUND
CDRRM 5 5 LOCAL DRRM FUND
PRC - Batangas Chapter 5 5 LOCAL DRRM FUND
DSWD 5 5 LOCAL DRRM FUND
BFP 5 5 LOCAL DRRM FUND

Equipment
Possible sources of
Equipment/Supplies Condition Units funding
(e.g. fire extinguishers, body (e.g.fully functional, nearing expiry,
Projected Needs (MOOE, SEF, Local Timeline
board, siren, comms radio) etc.) available DRRM Fund, Partners,
Units Needed Unit Cost etc)
Megaphone fully functional 4 75000 LOCAL DRRM FUND
Whistle and Flashlight fully functional 1 365 6000 PARTNERS
first aid and medical
fully functional 1 15 22500 MOOE
supply
nebulizer fully functional 1 3 10500 PARTNERS
fire extinguisher nearing expiry 8 8 MOOE

16
WS 3 - Action Response

Workshop 3 - Action Response

1. Analyze/prioritize top hazards based on your historical and

During
baseline data. Before After
-Entrance of Tropical Cyclone
2. Cluster hazards that connect with each other. (e.g. typhoon Notes on identifying -Tropical Cyclone before -After Tropical Cyclone
in PAR
Guide + flooding + landslides; earthquakes + landslides + fires + entering PAR exits local area
tsunami) hazard-specific timing -When Yellow Alerts are
- When updates are issued
- 24 hours after onset of
and/or when Orange and Red
3. Do this worksheet for each of the clustered hazards, issued floods
Alerts are issued
prioritizing the one the school is at most risk of.

Division of Tanauan City

Hazard: EARHTQUAKE____________________________

Timeline Response Actions

1. Make sure that you
1. Conduct earthquake drill have fire
2. Conduct seminar extinguiesher,first aid
kit, battery-powered
3. Secure equipments and radio,flashlight and
materials extra battery cellphone.
2.Learn
first aid 3.
Learn how to turn off
the gas,water and
electricity.
4. Make up a plan of
where to meet your
family after an
earthquake
Before 5. Dont leave heavy
objects on
shelves( the'll fall
during a quake)
6. Anchor heavy
furniture,cupboards
and appliances to the
walls or floor.
7. Learn the
earthquake plan at your
school or workplace.

1.stay calm
1. Dock, Cover, and Hold 2.if you're indoors,
2. Tripod stand against a wall
near the center of the
building, stand in a
door way, or crawl
under heavy furniture.
3. stay away from
windows and outside
doors.
4. don't use matches,
candles, or any flame.
broken gas lines and
fire don't mix.
5. if you're in a car, stop
the car and stay inside
the car until the
earthquake stops.
6. don't use elevators

During
After
1. check youself and
others.
2. check water, gas and
electric lines for
damages.
0-24 hours ASSESSMENT 3. turn on the radio.
4. stay out of damage
buildings.

1. expect the after

shocks.
2. turn on the radios.
3. stay out of damage
24-48 hours DEPLOYMENT OF RESPONSE TEAM buildings.
4. stay away from
beaches

EXECUTION OF ALL THE THINGS 1. distribution of relief

goods.
THAT NEED TO DO 2. damage assessment
72 hours 3. survey the scene

1. clearance of the road

CLEARING OF THE AREA 2.
Rehabilitation of
96 hours affected areas

1. Conduct of
information gathering
and analysis of the
earthquake and
maintenance of records
2.
Assessment/Re-
assessment of of
emergency situation,
disaster efforts
5-10 days RECOVERY capabilities and
submission of reports
3. Re-planning in
order to effectiveness
based on experience
and other factors.

17
Attachment 2 - Partners

ANNEX D – MAPPING OF LOCAL PARTNERS

REGION:
DIVISION:
NAME of COORDINATOR:

NATURE OF ORGANIZATION MODE OF PARTNERSHIP

(Religious, Individuals,etc)
AREA OF
NGA/LGU

Academe
CONTACT PERSON COLLABORATION/

Others
NAME OF PARTNER NO. OF SCHOOLS

MOU
NGO

MOA
AND CONTACT
ORGANIZATION/AGENCY INTERVENTIONS COVERED
DETAILS THEY DO

PNP a/

Drills and
BFP SRRU a/
information drive

PRC - Batangas Chapter a/ Ronald Generoso First Aid

assessment of
CDRRM a/ Engr. Ryan Parino
facilities

KABALIKAT

Page 18
Attachment 2 - Partners

CSWD a/ Mam Cabrera

Page 19
 Attachment 2 - Partners

DE OF PARTNERSHIP
Communication
Formal Letter/

DURATION OF MILESTONES REMARKS

PARTNERSHIP

They act as
Year Round the need
arises
They act as
Year Round the need
arises
They act as
Year Round the need
arises
They act as
Year Round the need
arises
They act as
Year Round the need
arises

Page 20
Attachment 2 - Partners

They act as
Year Round the need
arises

Page 21
Attachment 1 - School DRRM Team

Workshop 4 – Division DRRM Team

Division of Tanauan City

Composition
Committee/Cluster Objectives Overall Responsibilities
Lead Members
to disseminate
disseminate information
infromation with
information and communication regarding DRRM drills and Rhealyn M. Ortega
regards to DRRM
updates
activities

to determine lessons identifies lessons across the

Curriculum monitoring and
for possible DRRM curriculum where DRRM topics Madina Rodriguez
assessment
topics integration can be integrated

to monitor and assess

facilities school facilities as part assess facilities of the school Vicente Ambalong Jr.
of contingency planning

to monitor and assess

monitors and assess school
pre-disaster monitoring school preparedness Lovely Ann Escobido
preparedness for calamities
for calamities

to transport patients Transporting patients and

Transportation Woodie M. Lopez
and supplies supplies
to ensure the safety of
ensures the safety of the
the students
safety and security students before,during and after Morris Y. Suarez
before,during and after
the calamities
the calamities
to quickly respond to
search and rescue operations
search and rescue search and rescue Jimmy Noblefranca
after calamities
after the calamities
to oversee that relief
logistics / relief assistance assistance are being oversees the relief assistance Rose Laarnie S. Garcia
provided

medical supply / health team administer first-aid to patients Aljohn Lorica

psycho-social processing provide psycho-social services Analiza C. Castillo

identifies temporary learning

curriculum rehab/recovery Pamela Shane Maandal
spaces

22