Introduction to SAP SD Conditions Master Data

SAP SD conditions master data is of vital importance. In conditions master data, you
define pricing for the product or service you are selling to your customers. The
maintenance of the pricing conditions master data determines your revenue and
discounts. If you have maintained incorrect price in the SAP system, the system will
fetch the same incorrect prices in the sales order(s) and ultimately customer will be
billed with the incorrect price.

The person or department responsible for maintaining pricing in the SAP system needs
to be extra vigilant. As mentioned above, a slight overlook from the person or the
department can result in disastrous situation resulting in overall negative impact in
revenue stream.

In SAP SD conditions master data, you define the following:

 Base price of the product

 Discounts, if any

 Surcharges, if applicable

 Freight information, if applicable

 Taxation information, whether the customer or product is liable for tax (either
full or half or exempted)

 Any other factor which overall impacts the price if the product and customer’s
account receivable

Pricing Conditions can be maintained in the SAP SD based on but not limited to the
following combinations:

 Customer Specific Offer Price

 Material Specific Price

 Customer Specific Discounts. E.g., privileged customer(s) are offered more

discounts as compared to others.

 Material Specific Discounts. E.g., during sales promotions customers are offered
special discounts on some products.

 Pricing based on both customer and material

Important SAP SD Conditions Master Data Transactions
The following are the key transaction related to SAP SD conditions master data:

 VK11 – Create Condition Records

 VK12 – Change Condition Records

 VK13 – Display Condition Records

 VK14 – Create Condition Records with Template

 V/LD – Pricing Report

 TK11 – Create Shipment Condition Records

 TK12 – Change Shipment Condition Records

 TK13 – Display Shipment Condition Records

 VBN1 – Create Free Goods Condition Records

 VBN2 – Change Free Goods Condition Records

 VBN3 – Display Free Goods Condition Records

How to Create SAP SD Conditions Master Data

There are two options to start the transaction for creating new SAP SD condition
master data:

 Enter VK11 in Transaction Command Field

Start VK11 Transaction

 Navigate through ‘Tree’

Menu Navigation to SAP SD Condition Master Data
When you enter the transaction code for pricing conditions master data, you will reach
the transaction screen shown below:
Pricing Condition Master Data – Initial Screen
Enter the condition type for which you want to create a new record. The list of
condition types can be obtained either by pressing F4 on your keyboard or pressing
button. Once you press the options button, the list of condition types (both standard or
customized) will be displayed.
Pricing Condition Master Data – Initial Screen – List of Condition Types

Select the required pricing condition type and press either Enter or button.

Pricing Condition Master Data – Initial Screen – A Condition Type PR00 was Selected
After selecting the condition type, the SAP system will popup a dialog box asking to
select a key combination for which a new pricing condition record needs to be created.
The key combinations are defined in the customizing and can vary from scenario to
scenario and requirement to requirement. We will talk about their definition in one of
the next tutorials.

Pricing Conditions Master Data – Initial Screen – Key Combination

In the screenshot above, you can see that the SAP system is proposing four options
based on the configuration settings by which you can maintain pricing conditions
record master data for PR00 (Base Price) condition type:

 First, you can maintain the Base Price by the combination of Customer and
Material

 Second, you can just maintain Base Price with a combination of Price List
Category, Currency and Material (Product)

 Third, you can just maintain Base Price with a combination of Plant and
Material

 Fourth, you can just maintain the Base Price based on the Material (Product)
only

The same dialog window can also be obtained by pressing button.

Select the required combination and press Enter or button on the dialog box to
continue.
Pricing Conditions Master Data – Entry Screen
On the screenshot above, you can see the SAP SD conditions master data entry screen.

Pricing Conditions Master Data – Entry Screen (Example Data)

Enter relevant pricing conditions master data by filling in the following fields:

 Desired Sales Organization

 Desired Distribution Channel

 Customer for whom the price is required to be maintained

 Material (Product) which is required to be sold at a certain price

 Amount: the price of the product

 Unit: currency

 Per: quantity on which the amount or percentage is based.

 UoM: Quantity unit to which the condition rate refers. Unit of Measure (UoM)
or the Stock Keeping Unit (SKU) in which the price is to be calculated in the sales
order at the time of order creation.

 Calulat.type: Calculation type defines how the SAP system calculates the price.
E.g., as a fixed amount or as a percentage based on quantity, volume, or weight.

 Valid From: the date from which this pricing condition record is applicable.

 Valid To: the date till which this pricing condition record is valid.

It is also possible to maintain scales, i.e. for a certain quantity of goods the price ‘X’ will
be applicable but if the order quantity exceeds a certain limit, the price ‘Y’ will be
applicable. For example, if a customer asks for the quantity more than 10 units, the
Base Price shall be EUR 790 instead of EUR 800.

To enter scales, select the required line and press F2 on your keyboard or button.
Pricing Conditions Master Data – Entry Screen > Scales

After maintaining the scales press F3 on the keyboard or button to go back to the
main screen.

Pricing Conditions Master Data – Entry Screen > Scales Checkbox

Since the scales are maintained against the above pricing condition Record, a box is

checked to depict the same on the main screen .

To view more data on the said pricing condition record, you can use following buttons
on the toolbar:

 Header Data: Press Shift+F6 or button.

 Details: Press F6 or button.

 Additional Data: Press F7 or button.

 Supplement Conditions: Press button.

 Validity Periods: Press F8 or button.

If there is a requirement to offer a free items in the scenario of “buy 12 and get 2 free”
or some similar scenario, this can be done using the ‘Free Goods’ option in SAP. You can
enter the Free Goods record screen either via transactions VBN1, VBN2 and VBN3 or
you can also access the same from the same screen of SAP SD conditions master data

by selecting the relevant line and by pressing Ctrl+F1 on the keyboard or button.

Pricing Conditions Master Data – Entry Screen > Free Goods

Pricing Conditions Master Data – Entry Screen > Free Goods (Sample Data)

After you finish entering the settings for free goods, press F3 on the keyboard or
button to go back to the main screen. Once you are done with maintaining and

changing values in the SD Free Goods record, don’t forget to press save button
or CTRL+S on the keyboard for the values to take effect in your sales transactions and
the system will confirm that the Free Goods record is created and

saved .

Pricing Conditions Master Data – Entry Screen > Additional Options / Buttons (at the
bottom of the screen)

 If you wish to select all and deselect all rows, press buttons.

 If you wish to delete any of the row, press button.

 If you wish to change validity, press button.

 If you wish to change amount, press button.

 If you wish to change the currency, press button.

 If you wish to copy condition, press button.

 If you wish to check validity, press button.

 If you want to find, press buttons.

 If you want to enter a filter, press button.

 If you wish to sort in ascending or descending order, press buttons.

Once you are done with maintaining and changing values in the SAP SD pricing

conditions master data record, don’t forget to press or CTRL+S on the keyboard
for the values to take effect in your sales transactions and the system will confirm that

the condition record is created and saved .

Creating a Sales Order with Pricing Conditions Master

Data
Now, let’s see the effects of the SAP SD conditions master data maintained for the Base
Price condition type which was created and saved earlier.

Go to the create sales order transaction: VA01.

Create Sales Order – Order Type Selection Screen
Enter Sold-To Party and Ship-To Party.

Create Sales Order – Order Entry Screen

Create Sales Order – Order Entry Screen – Added a Material
Since the Free Goods record was maintained, the SAP system will prompt with this

message: . The system is

prompting that the minimum quantity when a customer is eligible for the free goods
offer has not been reached.

Create Sales Order – Order Entry Screen > Free Goods

Since we maintained EUR 800 in the pricing conditions record for the
customer A8000 and the material 50065670, the SAP system has fetched correct
pricing.
Create Sales Order – Order Entry Screen > Pricing
In pricing condition records, we maintained the scales as well. Wherein we mentioned
that if a customer is buying a quantity from 1 to 9 units, the Base Price will be EUR 800
per unit. If the customer’s order exceeds 9 units, the Base Price will be EUR 790 per
unit.

Create Sales Order – Order Entry Screen > Pricing > Scales
Create Sales Order – Order Entry Screen > Pricing > Scales (Conditions Screen)
In the Free Goods condition records, we maintained a Free Goods offering. We
maintained that if a customer orders 10 units of a product, they will be eligible for 2
units for free.

Create Sales Order – Order Entry Screen > Pricing > Free Goods were Added
Create Sales Order – Order Entry Screen > Pricing > Free Goods Item Conditions Screen

Once you are done with sales order processing, don’t forget to press save button
or CTRL+S on the keyboard to save the sales order.