EQUIVALENTS RECORD FORM (ERF)

 Endorsement of the School Principal

 Letter Request of the teacher for salary upgrade

 Three (3) copies of fully accomplished ERF

 One (1) original and one (1) duplicate copy of Official Transcript of Record with S.O.
Number for private schools, and Board Referendum/ Resolution number for public
schools. For teachers who are non- teacher education graduates, units earned in
education should be included in the Transcript of Records

 One (1) original and one (1) duplicate copy of Certification from the Registrar as to the
MA units/ degree earned by the teacher (if public school)

 One (1) original and one (1) duplicate copy of Sworn Statement stating that the teacher
actually earned the units indicated in the Transcript of Records (Sig ned by the
Mayor/Notary Public and with updated Community Tax Certificate No.)

 One (1) original and one (1) duplicate copy of Certification from the Commission on
Higher Education (CHED) as to the masteral units/ degree earned by the teacher (if
private school)

 One copy of MA Curriculum/checklist certified by the Registrar

 One (1) original and one (1) duplicate copy of comprehensive complete Service Record
showing inclusive dates of paid service and salary adjustments/increases granted duly
certified by the Schools Division Superintendent or any authorized official to certify
service records

 One (1) certified photocopy of previously approved Equivalent Record Form as

Teacher II, if any, or Certification of no approved ERF as Teacher II (for Teacher III)
11. One (1) copy of Approved Permit to Study

 PBET/LET Rating

 Teacher’s License

 Marriage Contract (if maiden name is reflected in other records), three (3)
authenticated copies (female)

 Latest Appointment (3 authenticated copies)

 One (1) original and one (1) duplicate copy of Notarized List of Teachers being
supervised by the proposed appointee with their item numbers ( for HT II & III)

 One (1) copy of thesis book (MA Degree)

 Three (3) copies of duly signed Plantilla Allocation List

 One (1) copy of Personnel Service Itemization and Plantilla of Personnel (PSIPOP) 20.
One (1) copy of latest pay slip

 Copy of NOSI, if any

REMINDERS:
 Only Teachers with Very Satisfactory Performance rating should be processed for
upgrading. The IPCRF with the latest performance rating should be included on the
ERF.

 The maximum study load of nine (9) units per semester/ trimester should be strictly
followed. Teachers who are candidates for graduation may be allowed to carry from
one (1) to three (3) units more than the nine (9) units authorized, provided that these
units are the last units these teachers need to enable them to graduate.

 To easily identify the different requests of school divisions, it is suggested that white
colored folders be used for ERFs, reclassification of positions, retirements, and other
requests.