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    Analyze Actual Cost Settlement PDF

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    arzarz018 How to Analyze Actual Settlomant - ERP Financials - SCN Wiki ERP Financials J | Setemert Explanation How to Analyze Actual Settlement ‘rst ny sabe Barper, st moe by Humberto Orsosgea on Nov 28,2017 Purpose Overview 4. Searching for SAP Notes / Knowledge Base Articles 2. Previous Setlements ‘2The Flow Trace + 3.1. General Introduction to The Flow Te + 32 Example 1: Settlement of a Production Order with Status REL le 2. Setvioment of a Production Order witn Status DLY 1 42 Coste/Revenues + 43 Already settled values + 5. Report RKA_SETTLE_TABLES_COMPARE + 5.1 Analysis of CO Tolls Records + 52 Analysis of CO Line lems 1 5:3. Analsis of Settlement Documents + Related Documents + Related SAP Notos/KBAs Purpose The purpose of this page isto provide tools how to analyze settled data in CO-PC-OBN, Overview This article deals with ways of analyzing settlement, which do not require debugging or programming skils and provides an extensive ‘explanation ofthe settlement results. 1, Searching for SAP Notes / Knowledge Base Articles ‘You can find relevant SAP notes and KBAs (knowledge base articles) for order settlement by using the component CO-PC-OBJ or COON OPA-F and the search term *Settement", or by using transactions (such as KO88 or CO88). Ifyou received an error, termination, then this should be spectied in the search, We recommend to use the five digit error code (e.g, “KD256" or "KD 256") or the report name (e.g. RKO7CO88) Please have a look at + KBA 2172375 - How we search {Video} KBA 1540080 - How to search for KBs, KBAs, SAP Notes, product documentation, and SCN + KBA 2081285 - How to get best resulls from an SAP search? 2, Previous Settlements On the inital screen for settlement, you can display the previous settlements for a sender by choosing "Goto -> Previous settlements". This ‘shows you the detailed procedure in which the sender was settled, which debits were made for each settlement, and how these debits were distributed to the receivers. You can also go to the accounting dacuments that were created fram this screen, ‘The alsplay is based on the settlement documents. Allthe settlement documents that ar in the gystom are displayed forthe abject, regardless of the period. The total ofall the documents is also displayed. If settlement documents have already been archived, then these ‘costs are not included. The system issues a waring if this isthe case. This analysis method is always useful f you experience incorrect updates of documents. It is also very useful if you require an overview of whether and when the object has already bean settled Further information can be found in SAP note 373885. 3. The Flow Trace 34 General Introduction to The Flow Trace From Release 4.0 itis possible to write a flow trace for a single settlement. You can activate this in the inital screen menu in KO88 by ‘choosing "Extras -> Activate flow trace”, Once you have cailed up the settlement, you can see the basic lst ofthe log. This provides a very ‘goad picture of the technical progress ofthe settlement and of possible errors in setlement Customizing. The log explains comprehensively ‘why the settlement setted which costs and where, It is recommended that you use this function, It ften enables you to search for errors. successfully without debugging, ‘The following graphics show how the flow trace can be evaluated. 3.2 Example 1: Settlement of a Production Order with Status REL hitps:lik scn.sap.comivikielsplayIERPFUHowstorAnalyzerActual¥Setlement w arzarz018 How to Analyze Actual Settlement -ERP Financials - SCN Wiki When you settle production order 60003641 the ow trace provides the following information: Actual Settlement: Order Expand Colapss Postion setfouus @ Flow cece for gettlenest 1 caaent settie coate/revenues = Seutienest profile ex.ase Gp rans 6 1 Diatelbute coate/seveniee/... to the rece Initially the Now trace shows which sender was processed, in this case order 60003641 ‘Then the setlement rule is read in three steps: + Determine settlement transactions * Distribution rule + Settlament parameters ‘The settlement rule that is valid for this settlement (100% FUL to material 100-100, plant 1000) is isted as well as settlement profile FA_ABP that was stored in the settlement rue, However, especially important is the determination of the settlement transactions: + lial, the system checks whether costs and revenues are to be settled. The result of this check is ~". This means that the actual costs and revenues are not to be settled ‘Reason: The sender has settlement profile FA_ABP. in which "Actual costs are to be settled in full” is selected. Actual costs would therefore be relevant inthis respect. However, the sender now has material as the receiver, which means that the sender is only settled ‘once it has been finally delivered or technically completed. But stalus DLV and TECO are both inactive. Therefore, actual costs are NOT settled + Now checks are made to see whether variances are to be settled to costing-based profitabilly analysis. The result ofthis check is ‘hich means that variances are not to be settle. ‘Reason: Although the sender has a variance key, the production order does not have either the DLV or TECO status. + Finally, the system checks whether there fs any WIP to be settled to Fl, The result ofthis check is +, which means that WIP is to be settled Reason: The sender is not able to carry revenues and has a results analysis key. ‘After having executed WIP Calculation (transaction KKAX) execute KO88 again. The flow trace shows the folowing hitps:lik scn.sap.comivikielsplayIERPFUHowstorAnalyzerActual¥Setlement an arzarz018 How to Analyze Actual Settlement - ERP Financials - SCN Wiki Actual Settlement: Order award Colose Peston Setfocus @ Pho teece for aettlemest a 1 Coaa/sevenuea/ 1 Digestiute coste/sevenses/... to the seceivece 5 buaseitace vaesion/soot elenmat/teenanesisns 0 £72111 wD | ererans vaiue (nazance) 29,91 Em jting role for Feces + Gf In the database, all the results analysis records in the WIPR, WIPP, RUCR, RUCO, RUCP and RIML categories in version 000 are selected {or this order. In total one record is founc. ‘The categories and versions used for selection depend on the settings made in Customizing for WIP calculation, The system only selects versions in the controling area where the "Transfer to Financial Accounting” switch Is activated. Additionally, only categories are solectod for which posting rules have been stored in the controling area (transaction OKGS). All other categories and versions are not relevant to settlement. In addition, all categories relevant to profit are selected on senders with revenues. These are the following categories: RIML (60), RILC (61), COSR (63), COSO (64), COSP (65), POCL (71), POCR (72) VLRV (75). The description of these categories can be found in domain ABKAT (tab value range) via SE" Now the records found are distributed to the receivers individually ‘The cost element ofthe record found by the system is 672111, and it belongs to the WIPR category. The value in the settlement period is 89,91 EUR after the costs already setted are sublracted. The tolal value of costs nol settled during the year for this record fs also 89,91 EUR. This value is settled to FI, but is not relevant to prof, since WIPR does nat belong to the categories relevant to profit (see above), so the record isnot setied tothe receiver specified in the settiement rule. 3.3 Example 2: Settlement of a Production Order with Status DLV When production order 60003841 is settled the question arises as to why the calculated variances were not posted to costing-based profiabilty analysis. The flow trace provides you with the following analysis: hitps:lik scn.sap.comivikielsplayIERPFUHowstorAnalyzerActual¥Setlement an arzarz018 How to Analyze Actual Settlement -ERP Financials - SCN Wiki Actual Settlement: Order Eand Coliose Postion set focus @ ‘Flow enave for eeczlenene ©: petarmine seteienene transactiend © cases settie caste/sevenues + 2 caacks Santi vassences i Sottlenent peat ean? Seon vestences (288. FEO.) 9 Distribute costs/seyeniea/... to the receivers ‘Again, the settlement transactions are particularly Important: ‘The system initially checks whether costs and revenues ate tobe settled. The result ofthis check is" revenues are to be satles Which means that actual costs and ‘+ Reason: The sender has settlement profile FA_ABP. in which the "Actual costs are to be settled in Full indicator is set. Moreover, its Stas fs TECO, which also active on 27.08.2018. For this reason actual costs are setled to the receve specie inthe setement ‘+ Now the system checks whether variances are to be settled to costing-based profitability analysis. The result of this check is ‘means that variances are not o be settle. ‘Reason: The sender has a variance key, and also has the TECO stalus on 27.09.2016. However, in settlement profile FA_ABP, the indicator "Variances to Costing-Based PA" has not been set, This is why the variances are not settled. Finally, the system checks whether WIP is to be settled to Fl, The result af this check is "+", which means that WIP is to be settled Reason: The sender is not able to carry revenue and has a results analysis key whieh ‘Then the costs are read again, and distributed to the receivers: hitps:lik scn.sap.comivikielsplayIERPFUHowstorAnalyzerActual¥Setlement an arzarz018 How to Analyze Actual Settlomant - ERP Financials - SCN Wiki Actual Settlement: Order Srvind Coliose Poston Setfocus @ af oisceines versie eaten euASACean erat wo Te peaveiboce vernion/cost elenest/stananctions 0 4€0000 60 Tarough-poatings from FT [= wrerant vaiue (sazance) [everett auansicy matancey bua + ae,72 EUR > aa 1000 200-200 eerail vaive (ssiance) 16,72 em oeansity 10,000 een ee ee hermsncrtims | 6 AO0IGG GO Teemasteestiood ro 6D ‘As a sample a debit has been driled down in the tree under cost element 400000. The value posted in the petiod using this cost element is 118,72 EUR once the settled costs have been deducted. The total costs of the year under this cost element that were not yet settled are also 118,72 EUR. The settlement rule 100% to material is now applied to these costs. The result is 118,72 EUR are settled from this cost ‘element to material 4, Report RKACSHOW SAP note 28145 provides an overview of the use ofthe technical validation report RKACSHOW. The following explains how the report can be used especially for settlement. 44 Settlement rule ‘The sottlement rule is saved in the COBRA and COBRS tables. COBRA contains the settlement parameters and COBRB contains the settlement rule. 42 CostsiRevenues ‘The settlement rule reads the costs tobe settad for an object from the CO totals tables (COSP and COSS). Depending on the settlement transaction, the COSB table may also be important. Please see point 3 "Business Transactions for Actual Setiement” in WIKI article ‘General information on Actual Selllement in Cost Object Controlling (CO-PC-OB.) Generally the line tems are not important. COSL table Contains the delivered quantity for production orders and the billed quantiy for sales orders and WBS elements. 43 Already sottled values For each of the CO totals tables listed above, there is a settlement table in which values already seltled are saved as totals: COSPD, COSSD, COSBD, COSLD. in settlement, the costs are read from the CO totals records and then the values from the D lables are ‘ubtracted. This result is then settled. See point 4 “Tables updated during Actual Settlement” in WIKI article General Information on Actual Sottlament in Cost Object Controling (CO-PC-O8,) 5. Report RKA_SETTLE_TABLES_COMPARE ‘You can analyze the tables that are relevant to settlement using the RKACSHOW report. A typical analysis would include the debits on the ‘sender, the settled values, and the settlement dacumants, The RKA SETTLE TABLES_ COMPARE analysis report has especially been

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