Checklist: Setup Changes which Require Cube Maintenance (Doc ID 2158731.

1)

Sl.No. Setup Change ESS Job Task List

1 New detail value added to chart of account value set Publish Chart of Accounts Dimension Members and Hierarchies to Balances Cubes -
Parameter 'Publish Detail Values Only' set to 'Yes'
2 New parent value added to chart of account value set Publish Chart of Accounts Dimension Members and Hierarchies to Balances Cubes -
Parameter 'Publish Detail Values Only' set to 'No'
3 New value added to 'Accounting Scenario' value set Create Scenario Dimension Members
4 New currency added Create Currency Dimension Members
5 New primary ledger, secondary ledger, reporting currency Create Ledger Dimension Members Review and Submit Accounting Configuration process
added. automatically update the cube
6 New Ledger Set is created Create Ledger Set Dimension Members Cube automatically updated when ledger set changes are saved on
the UI
7 New Year added to Accounting Calendar Create Accounting Period Dimension Members and Hierarchies Cube automatically updated when changes are saved on the UI
8 Update Account Hierarchies - Create or Update Tree Process Account Hierarchies From the Account Hierarchies UI
Versions - Audit the tree version
- Activate the tree version
- Run Row Flattening for the tree version
- Run Column Flattening for the tree version
AND
From the Publish Account Hierarchies
- Select and publish the changed tree version
9 Cube rebuild required (ONLY after P2T/Refresh) Create General Ledger Balances Cube
10 Refresh balances in cube Transfer General Ledger Balances to Balances Cube
11 Create or change existing data access security or security Republish the tree version on the Publish Account Hierarchies page
rules affecting a tree version for security to take effect on the cube
12 The profile option GL: Set Cube Alias to Segment Value Republish the tree version on the Publish Account Hierarchies page
Description is changed for the changed Alias
Checklist to Ensure Successful Posting (Doc ID 2158295.1)

Item Setup Page/ Work Area Page

FSM Task - Review and Submit Accounting Configuration
1 Ensure that cube is created for the COA and Calendar used by the Ledger.
ESS Job - Create Balances Cube
2 Ensure that the cube has the latest chart of accounts dimension members Refer to Cube Maintenance checklist.
Do not run any cube maintenance processes when posting is being run. Refer to the
3 Ensure that no cube maintenance programs are being run concurrently when the posting program is run.
Doc ID 2158731.1 . The Cube Maintenance checklist.
Work Area UI - Manage Accounting Periods
4 Ensure that the Accounting Period is in Open status.
ESS Job - Open General Ledger Periods
5 For ADB Ledger ensure that the Accounting Date is a business day. FSM Task - Manage Transaction Calendars
6 For Encumbrance journals ensure that Accounting Date is in an Open encumbrance year Work Area UI - Manage Accounting Periods
If there is journal or subledger level Reporting Currency or Secondary Ledger then ensure that the period is open for these Work Area UI - Manage Accounting Periods
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ledgers ESS Job - Open General Ledger Periods
8 Ensure that the Average Balancing options are same for the Primary Ledger and its Reporting Currency. FSM Task - Specify Ledger Options
If journals unbalanced by entered/accounted currency are to be allowed, ensure Suspense is enabled and a valid Default FSM Task - Specify Ledger Options
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Suspense Account is specified. Suspense Accounts may be specified to override the default one are specified if required. FSM Task - Manage Suspense Accounts
If journals unbalanced by accounted amounts within a threshold are to be allowed, ensure that Balancing Threshold Percent and
10 FSM Task - Specify Ledger Options
Rounding Account are specified
FSM Task - Specify Ledger Options
FSM Task - Manage Intercompany Balancing Rules
If journals which are balanced by accounted amounts but not balanced by Balancing Segment Values are to be allowed, then FSM Task - Manage Secondary and Clearing Company Balancing Options (for
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ensure that Intercompany Accounting is enabled and Intercompany Balancing Options are specified. Many to Many journals up to R12)
FSM Task - Manage Additional Intercompany Balancing and Clearing Options (for
Many to Many journals in R13)
Work Area UI - Create/Edit Journals
Work Area Spreadsheet - Create Journals in Spreadsheet
If many to many intercompany journals with Clearing Company are to be allowed, ensure that the journal is balanced by a valid FSM Task - Manage Secondary and Clearing Company Balancing Options (for
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Clearing Company specified on the setup page. Many to Many journals up to R12)
FSM Task - Manage Additional Intercompany Balancing and Clearing Options (for
Many to Many journals in R13)
If entering an intercompany journal ensure that the LE's involved are not prevented from trading with each other in the
13 FSM Task - Manage Intercompany Exceptions
Intercompany Exceptions setup.
If multi-currency journals are anticipated, then ensure that an Entered Currency Balancing Account is specified balance the
14 FSM Task - Specify Ledger Options
journal for each combination of BSV's and entered currency.
If unbalanced encumbrance journals are to be allowed, ensure that a valid Reserve for Encumbrance Account has been specified
15 FSM Task - Manage Budgetary Control
for the Ledger.
16 If Journal Approval is required, ensure that the journal approvals rules are setup. FSM Task - Manage Journal Approval Rules
 If Accounting and Reporting Sequencing is required, then ensure that Sequencing is Enabled by Ledger/Legal Entity and a valid FSM Task - Specify Ledger Options
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sequence is assigned to the Ledger/Legal Entity, and the sequence is active. FSM Task - Manage Accounting and Reporting Sequences
Ensure that the account combinations used are enabled, active on the accounting date, allow posting, and do not violate cross- FSM Task - Manage Account Combinations
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validation rules. FSM Task - Manage Cross-Validation Rules
If Entered Currency is different from Ledger Currency ensure that conversion rates to convert entered amounts to accounted
19 Work Area UI - Manage Currency Rates
amounts, are available for the selected Conversion Rate Type on the Accounting Date/Conversion Date
Work Area UI - Create/Edit Journals
20 If User conversion rate type is used, ensure that the conversion rate is provided.
Work Area Spreadsheet - Create Journals in Spreadsheet
Work Area UI - Create/Edit Journals
21 If STAT currency is used ensure that the conversion information is not entered and accounted amounts are not entered
Work Area Spreadsheet - Create Journals in Spreadsheet
If reversal information is provided, ensure that the reversal period is valid, the reversal date is the same or after the accounting Work Area UI - Create/Edit Journals
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date. For ADB ledger journals ensure that the reversal date is a business day. Work Area Spreadsheet - Create Journals in Spreadsheet
FSM Task - Manage Data Access Sets
23 Logged in user should have access to the ledger OIM Task - Assign Data Roles to Users (up to R10)
FSM Task - Manage Data Access for Users (R11 and up)
24 Logged in user should have access to the segment values used in the journal line account combinations FSM Task - Manage Segm