Sampling Inspection Guide

Contract Logistics Division

Royal Cargo Inc.

Version <> 6/14/2018
Marishabel Bonquin
 Document Name Material Identification and Traceability
Document Number CLD-GL-04 Work Stream Contract Logistics Division
Effectivity Date: <Effectivity Date> Version Number <Version no.>

Contents
1 Objective ------------------------------------------------------------------------------------------------ 2
2 Scope----------------------------------------------------------------------------------------------------- 2
3 Guidelines/Policy ------------------------------------------------------------------------------------ 2
4 Records/Forms/Templates/References ------------------------------------------------------ 3
5 Version Control and Approval ------------------------------------------------------------------- 4

Work Instruction Page 1 of 4

QMS-FO-04 Ver. 1
 Document Name Material Identification and Traceability
Document Number CLD-GL-04 Work Stream Contract Logistics Division
Effectivity Date: <Effectivity Date> Version Number <Version no.>

1 Objective
To provide a quick reference in random product sampling during incoming and outgoing
shipment inspection based on ISO sampling guide.

2 Scope
This guidelines is used by Quality Assurance Department during incoming and outgoing
shipment inspection which is applicable t Contract Logistics operation.

3 Guidelines
3.1 Selection and Inspection
3.1.1 Quality Assurance (QA) Specialist shall use the sampling table as a guide in selecting
samples from a lot of products and using the result in rejection/ acceptance of the material.

3.1.2 QA Specialist shall conduct random inspection of the products during receiving and issuance,
the following criteria must be inspected:
a) Packaging condition
b) Label Integrity
c) Product seal quality

Work Instruction Page 2 of 4

QMS-FO-04 Ver. 1
 Document Name Material Identification and Traceability
Document Number CLD-GL-04 Work Stream Contract Logistics Division
Effectivity Date: <Effectivity Date> Version Number <Version no.>

d) Product temperature
e) Physical appearance and condition of the product
f) Pest infestation signs and sightings
3.1.3 Sampling size shall be based table and recorded in Shipment Inspection report (CLL-FO-20).
3.2 Rejection and Acceptance
3.2.1 Product should failed from normal sampling, verification can be done by tightened inspection
shall be used in the product disposition.
3.2.2 For rejected products, report shall be made and sent to client within 24 hours of rejection.
a) Material deviation report for rejected items from receiving
b) Incident report for rejected items during issuance.

4 Records/References
4.1 Material Deviation Report
4.2 Incident Report
4.3 Shipment Inspection (CLL-FO-20)

Work Instruction Page 3 of 4

QMS-FO-04 Ver. 1
 Document Name Material Identification and Traceability
Document Number CLD-GL-04 Work Stream Contract Logistics Division
Effectivity Date: <Effectivity Date> Version Number <Version no.>

5 Version Control and Approval

VERSION MANAGEMENT
Version No. Date Created/ Revised Section/Description of Update Author

Restrictions on Use and Disclosure of Information Data

This document is classified as proprietary in nature to ROYAL CARGO INC. The information contained in this
document is confidential and must only be used by the staff and personnel ROYAL CARGO INC. No part of this
document may be copied, reproduced, stored in a retrieval system, or transmitted without prior written
permission from ROYAL CARGO INC. If this document, or any part hereof, is furnished to a third party by print,
media, email or other forms by which information were shared or disclosed to any unauthorized individual or
group, shall be held liable in accordance to the non-disclosure policies as set out by ROYAL CARGO INC.

This publication could contain technical inaccuracies or typographical errors. Enhancements and updates will be
made periodically to this publication; any enhancements or changes may be incorporated in new editions of this
publication. The QUALITY MANAGEMENT SYSTEM may make improvements and/or changes in the article(s) and/or
writing(s) in this publication at any time.

X
Signer
Approver

X
QMS representative
QMS Officer

Unsigned documents or documents containing expired signatures may contain unapproved, obsolete or
uncontrolled information that is not applicable to Royal Cargo Inc., its output or its processes.

Work Instruction Page 4 of 4

QMS-FO-04 Ver. 1