Human Rights Fund Application Form 2019-2021

Application form for Grant Policy Framework Human Rights Fund 2019-2021
The following document is the application form for the grant policy framework Human Rights Fund
2019-2021 (MRF 2019-2021). This form should be used in drawing up applications for a grant under
this fund.
It is based on the administrative rules set out in the MRF 2019-2021 grant policy framework,
published in the Government Gazette on 29 March 2019. The two texts form a coherent whole: the
application form is a practical interpretation of the administrative rules. Applicants must use this
application form when applying for a grant.
One application form should be completed for each proposal and submitted with the appendices
specified in this form. In your application, it is not sufficient to refer for the sake of brevity to other
parts of the application, websites or annexes, unless the form states that this is wholly or partly
acceptable. Incomplete applications may get a lower score or can even be rejected.
1
Sections of the application form
I. Introduction
3
II. General information on the applicant and the project

6
III. Threshold criteria (D.1 to D.13)

10
a. Threshold criteria concerning the organisation (D.1 to D.7)

10
b. Threshold criteria concerning the project (D.8 to D.12)

15
IV. Substantive criteria (I.1 to I.9)

18
a. Track record (I.1)

18
b. Policy-related criteria concerning the project (I.2 to I.5)

21
c. Technical criteria concerning the project and the organisation (I.6 to I.9)
24
V. Checklist and numbering of appendices

26
VI. Applicant’s signature

27
2
I. Introduction
Assessment and timetable
In order to be eligible for an MRF 2019-2021 grant, the application must meet all the threshold criteria
and be of good quality. This is expressed in a score. A minimum score of at least 80% of the possible
total score of 100% must be met. In addition, several individual criteria require a minimum score
(these ‘hard criteria’ are specified in part IV. Substantive criteria.) This should ensure that the
applications selected are not only of sufficient quality, but also distinct themselves in a positive
manner regarding the promotion and protection of human rights.
The grant policy framework describes how applications will be assessed and presents a timetable for
the assessment procedure.
Please note: If the Ministry requests supplementary information following receipt of the initial
application, the date on which the supplementary information is received will be considered as the new
the date of receipt of the application.1 Therefore, please ensure that the information in your
application is accurate and complete.
More information
Questions and requests for more information about the Human Rights Fund 2019-2021 and this
application form will only be accepted if they are sent by email to:
MRF2019-2021@minbuza.nl
Questions will be aggregated, anonymised and published once a week, with answers, on the Human
Rights Fund page of the central government website (https://www.government.nl/topics/human-
rights/human-rights-fund). The questions and answers will be published as an addition to the Q&A’s
already published on this site. Before submitting a question, please check first if your question has not
already been answered in the Q&A section, the grant policy framework or the application form.
Submitting applications
Applications must be received no later than 23:59 (CET) on 1 July 2020. Given that applications will
be processed in the order in which they are received and that a grant ceiling exists, funds may already
be exhausted before the deadline noted above has been reached.
Application requirements
The grant policy framework lists the requirements that applications must meet.
Practical instructions concerning the application
 When completing the application form, responses should be based as much as possible on SMART 2
principles.
 Your application must be accompanied by a number of appendices. These are specified in the
relevant sections and in the overview at the end of this form.
 When explicitly indicated, you may refer to external documents in your responses. These
documents must be included as appendices to the application. Please specify the page number
and/or paragraph of the text you are referring to. Next to that, all appendices must be numbered
according to the overview at the end of this application form.
1
Article 7, paragraph 3 of the Ministry of Foreign Affairs Grants Decree.
2
SMART: Specific, Measurable, Acceptable, Realistic and Time-related.
3
Organisational capacity
Please take note of the information given under section 3.7 of the grant policy framework, which
states that, with regard to the organisational capacity and integrity of the applicant/lead party, to be
eligible for a grant, the applicant/lead party must be capable of adequate financial management and,
based on relevant expertise, of ensuring effective and efficient implementation of the activities for
which grant funding is being sought. 3 The applicant must also demonstrate that it has, and in the case
of a consortium that all co-applicants have, adopted an integrity policy and that it has/they have
introduced procedures to apply that policy. This integrity policy and these procedures should prevent
as much as possible any sexual misconduct and other serious forms of inappropriate behaviour
towards employees and other individuals during the implementation of the proposed activities by the
lead party, its co-applicants and other parties they involve in the activities, and in the event of such
incidents, to investigate and take appropriate measures to put an end as promptly as possible to the
misconduct or inappropriate behaviour and mitigate the consequences. These procedures must be
structured in a way that guarantees prompt reporting of any such incidents to the Minister.
Applicants' organisational capacity and integrity policy are only checked in the case of applications that
have passed the threshold check and have a sufficiently high score on the substantive criteria to be
eligible for a grant. These applicants will thereafter be invited by the Ministry of Foreign Affairs to
demonstrate that they have sufficient organisational capacity and an adequate integrity policy. If this
is shown to be the case, their application will be eligible for a grant. If not, then the application will be
rejected. Applications will also be rejected if any additional information requested for the purposes of
the organisational capacity and integrity check is not provided or not provided in time.
Therefore, the applicant does not immediately have to submit the information required for an
assessment of the organisational capacity (e.g. COCA/ORIA 4 or PARTOS ISO-9001 certification) with
their application. This way of working ensures a level playing field for applicants who do not yet hold
these documents.
Please note: As the Ministry is bound to a 13-week time limit for deciding on a grant application,
applicants will only be given short notice to demonstrate organisational capacity: 8 working days at
the most. It is important that you are prepared for this. By answering the questions in the explanatory
note below, you can find out how you will be expected to demonstrate organisational capacity if your
application meets the threshold and substantive criteria, and what documents as appendices will be
required for this purpose.
Explanatory note:
i. Does the applicant hold a valid PARTOS 9001 certification?
 If so, the applicant must submit a copy of the PARTOS ISO-9001 certification
demonstrating compliance with article 4 of the Ministry of Foreign Affairs
Grants Decree. In addition, the applicant must complete and submit the ORIA
Integrity Update form (appendix IV) to demonstrate compliance with the
integrity criterion.
 If not, go to point ii.
i.Has the applicant drawn up and submitted an Organisational Risk and Integrity Assessment
(ORIA) since 1 September 2018, which has been assessed positively by the Ministry of
Foreign Affairs?
3
See article 4 of the Ministry of Foreign Affairs Grants Decree.
4
Checklist on Organisational Capacity Assessment / Organisational Risk and Integrity Assessment.
4
 If so, please give the activity number of the grant obtained or, if the grant
application was ultimately rejected, state the policy framework to which the
positive assessment applied.
 If not, go to point iii.
ii.Has the applicant drawn up a Checklist for Organisational Capacity Assessment (COCA)?
 If so, go to point iv.
 If not, go to point v.
i.Was the COCA given a positive assessment less than three years ago (reference date 1 April
2019)?
 If so, complete and submit both the ORIA update form (appendix V) and the ORIA
Integrity Update form (appendix IV). Include the activity number of the grant
obtained or, if the grant application was ultimately rejected, state the policy
framework to which the positive COCA applied. If the answer to all the questions
on the ORIA update form is ‘NO’, you do not need to take any further action. If the
answer to one or more questions on the form is 'YES', amend the corresponding
parts of the Organisational Risk and Integrity Assessment (ORIA) form
(appendix VI) and submit it with the documents mentioned above. It will then be
assessed by BZ.
 If there is no COCA with a positive outcome drawn up after 1 April 2016, go to point v.
ii.Complete and submit a full Organisational Risk and Integrity Assessment (ORIA) (appendix
VI). It will then be assessed by BZ.
If you are asked to show that you satisfy article 4 of the Ministry of Foreign Affairs Grants Decree
(organisational capacity) and the criterion on integrity policy, please include the checklist below to
indicate what document(s) you are submitting:
☐ Valid PARTOS ISO-9001 certification
☐ ORIA update form, referring to the activity number of the grant obtained or, if an application
was rejected on grounds other than lack of organisational capacity, the applicable grant
framework
☐ ORIA Integrity Update form, provided the organisation has a valid, positive COCA (not older
than 1 April 2016) or PARTOS ISO-9001 certification
☐ Partially complete ORIA
☐ Entirely new ORIA
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II. General information on the applicant and the project
Project name Project name
Brief project description Description of the project
Name of applicant/lead Name of applicant/lead party’s organisation

party’s organisation
Director(s) (please Title / Name of director

provide title, e.g. Ms/Mr)
Title / Name of director
Title / Name of director
Contact Name of contact person
Contact details email address
telephone number
house number and street name/P.O. Box number
postal code
town/city
country
Communication by email The Ministry prefers to communicate by email. Do you agree to the email
address given above being used for official correspondence with the Ministry?
Please note: The final decision on your application will be sent by post.
☐Yes
☐No
If you are the lead party Name(s) of co-applicant(s)

of a consortium, give the
names of all co- email address
applicants, their full
address, and the names house number and street name/P.O. Box number
of the directors and
contact persons.
postal code
town/city
6
country
name of director(s)
name of contact person:
Local implementing Name of local implementing organisation

organisation(s)
Name of local implementing organisation
Grant amount requested 2019 € amount

(amount in euros per
year) 2020 € amount
2021 € amount
2022 € amount
2023 € amount
2024 € amount
Total € amount
Activity start date Choose an activity start date
Activity end date Choose an activity end date
Duration of the project Duration of the projects in whole months

(rounded to whole
months)
Organisational check:  Does the applicant/lead party hold a valid PARTOS ISO-9001
preliminary questions certification?
☐Yes
7
☐No
 Has the applicant previously drafted and submitted a COCA/ORIA,

which has been assessed positively by the Ministry of Foreign
Affairs?
☐Yes
☐No
o If so, was this COCA/ORIA positively assessed less

than three years ago?
☐Yes
☐No
o If so, please give the activity number of the

grant obtained or, if the grant application was
ultimately rejected on grounds other than lack
of organisational capacity, please indicate the
grant policy framework under which the
application was made.
Activity number
Grant policy framework
 If facts and/or circumstances have changed significantly since the

COCA/ORIA, rendering the outcome wholly or partly out of date,
you must briefly indicate below what has changed. (More detailed
information is only necessary after the application has been
provisionally approved. You will be notified in that case.)
Changed facts and/or circumstances
Countries for which the Countries

activities are planned (at
least two; projects with
a worldwide focus are
also allowed)
8
Project theme Select a theme
 Choose
from the
themes
listed in
chapter
4 of the
grant
policy
framewo
rk
Will more than 60% of ☐Yes

the requested grant
amount be spent in ODA ☐No
countries?
Applicant’s bank account IBAN / bank account number

number (IBAN)
Name of account holder
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III. Threshold criteria (D.1 to D.13)
Threshold criteria concerning the organisation (D.1 to D.7)
D.1 Civil society organisation
The applicant is or, in the case of a consortium, the lead party and co-applicants each are a civil
society organisation. A 'civil society organisation' (CSO) is a not-for-profit organisation which has legal
personality under civil law and is neither established by a government body nor linked to a
government body either de facto or under its constitution.
Explanatory note
The applicant/lead party must demonstrate this by including its constitution with its application. In the
case of a consortium, the constitutions of all co-applicants must be included (as appendix A). Below,
state whether the applicant/lead party and any co-applicants have legal personality and whether they
are all civil society organisations according to the definition above. Substantiate this by referring to
relevant parts of their constitution(s).
Applicant’s response
Response
D.2 Objective
The applicant or, in the case of a consortium, the lead party and all co-applicants must work to
improve human rights as defined in the overall and specific objectives under chapter 4 of the grant
policy framework.
Explanatory note
This should be evident from the objectives set out in the organisation’s constitution (appendix A).
Organisations with a broader objective may demonstrate that they satisfy this criterion on the basis of
their most recent annual report (appendix B) and/or internal policy documents (appendix C).
Below, give details showing that the applicant works or that the lead party and co-applicants work to
improve human rights. Substantiate this by referring to relevant parts of the constitution or other
appended documents.
Response
D.3 Consortium
Applications by consortia must include a consortium agreement, signed by all the consortium partners
(lead party and co-applicants) involved, laying down in any case:
- how each of the consortium partners will contribute to the consortium's activities;
- how decisions are made within the consortium;
- how costs and risks are shared among the consortium partners;
- how the fulfilment of obligations towards the Minister in respect of the grant will be ensured
by the lead party, including responsibility for the joint aggregated reports;
- how the lead party and co-applicants will keep each other informed about, in particular, their
financial health;
- how the partnership can be adapted;
- the role of the lead party and each of the co-applicants in monitoring and evaluating progress
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in the activities for which a grant has been received.
Explanatory note
Provide the requested information in a concise manner below, stating exactly where the information
can be found (page and line/article number) in the consortium agreement (appendix D). Ensure that
all consortium partners have signed the agreement.
Response
D.4 Local implementing organisation
In the case of cooperation with one or more local implementing organisations that are not part of the
consortium within the meaning of criterion D.3, the application must in any case:
- state the implementing organisation's name and contact details and information proving
the organisation has legal personality;
- provide an explanation, with reasons, of the organisation's capacity to implement the
project, in any case demonstrating that the organisation has experience with the theme or
region in question, or both;
- provide the applicant's reasoned opinion on this organisation's reliability and stability.
Explanatory note
This criterion only applies if the applicant/consortium intends to work with one or more local
implementing organisations. In that case, please provide the requested information below.
If the local implementing organisation has no experience with the theme and/or country in question,
explain why the applicant/consortium has nevertheless decided to work with this organisation and how
its lack of experience will be addressed.
Response
D.5 Financial independence
Over the last two years for which annual accounts with an unqualified audit report are available, at
least 25% of the applicant organisation's total annual income must have come from sources other
than derived directly or indirectly from the budget of the Ministry of Foreign Affairs or the budget for
Foreign Trade and Development Cooperation. Grants awarded under MRF 2019-2021 will not on an
average annual basis exceed 75% of the applicant's average total annual income (based on the two
most recent sets of annual accounts with an unqualified audit report). For applications by a
consortium, this criterion applies to the consortium as a whole. Consequently, if one consortium
partner derives less than 25% of its annual income from sources other than Ministry of Foreign Affairs
contributions, this may be compensated by another consortium partner.
Explanatory note
 Submit annual accounts with an unqualified audit report for two years as appendix E.
 Below, state the applicant's total annual income, own income and income derived from the
Ministry of Foreign Affairs for the two years to which the annual accounts relate.
 State whether the applicant receives any other grants derived directly or indirectly from the
budget of the Ministry of Foreign Affairs (including grants or contributions from a Dutch embassy)
and, if so, state which grants, the amounts involved, their duration and for what activities they
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have been granted (including the activity number(s)).

 If the requested grant amount (per year) is more than twice the applicant’s average own income,
you must satisfactorily establish that the applicant is capable of managing the grant from the
Human Rights Fund.
Response
 Total annual income in year: €amount of which BZ: €amount, i.e. percentage%.
 Total annual income in year: €amount of which BZ: €amount, i.e. percentage%.
 Current grants from the Ministry of Foreign Affairs:
o derived directly from the budget of the Ministry of Foreign Affairs (please
state the amount, grant period, activities and activity number):
Grants derived directly from the budget of the Ministry
o derived indirectly from the budget of the Ministry of Foreign Affairs (please
state the amount, grant period, activities and activity number):
Grants derived indirectly from the budget of the Ministry
 Annual average grant amount requested
Please note: Conversion to euros is based on the corporate rates valid on 1/1/2019 (appendix II).
D.6 Remuneration
A. The maximum remuneration of individual management and board members of the applicant
established in the Netherlands, or in case of a consortium, lead party and any co-applicants, does not
exceed €181,000 (gross) per calendar year for a 36-hour working week, as from the start of the
period for which the grant is being requested. This amount includes:
1. the total of periodically paid salary, shares of profits and bonus payments;
2. taxable fixed and variable expense allowances;
3. payments made at set times of year, such as holiday pay, 13th month’s salary, the
employer’s share of pension contributions, etc.
B. This criterion also applies to applicants/lead parties and co-applicants established in other EU
member states that use the euro. For applicants/lead parties and co-applicants established in EU
member states that do not use the euro and for applicants from non-EU countries, this amount is
converted into local currency using the Ministry corporate rates (see appendix II) as at 1 January
2019.
C. With reference to the data on purchasing power published by EUROSTAT (comparative price levels
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for 2017), the following income ceilings based on a 36-hour working week apply to the senior
management of organisations established in the following countries:
 Norway: NOK 2,343,565

 Switzerland: CHF 295,399
 Japan: YEN 23,203,761
 US/Canada: USD 217,310
D. From the start of the requested grant period, the maximum remuneration of individual managers
and board members of an applicant/lead party and any co-applicants established in other countries
must be in reasonable proportion to the seniority of their position, the geographical location and to the
organisation’s size and complexity.
Explanatory note
The maximum remuneration is linked to the salary of the Director-General for International
Cooperation (DGIS) at the Ministry of Foreign Affairs, who falls under the collective labour agreement
for Dutch civil servants, under which a 36-hour working week constitutes full-time employment. If a
management or board member is employed for less than 36 hours per week, the maximum
remuneration of €181,000 is reduced in proportion to the part-time factor and is equal to: their
weekly number of working hours divided by 36, multiplied by €181,000. If the part-time factor is
included in the grant application, this will be used to calculate the prorated maximum remuneration. If
no part-time factor is given, the management or board member is assumed to work a 36-hour
working week. If a management or board member is employed for more than 36 hours per week, the
maximum remuneration remains €181,000.
Re A, B and C
Below, specify the remuneration (total of periodically paid salary, taxable fixed and variable expense
allowances, and other payments made at set times of year) paid to individual management and board
members of the applicant/lead party and any co-applicants from the EU, Norway, Switzerland, Japan
and/or the US/Canada, and the number of working hours per week for which the remuneration is paid.
For organisations that fall within the scope of the Top Incomes (Standardisation) Act (WNT) a
reference to the WNT notification submitted digitally to the Ministry of the Interior and Kingdom
Relations will suffice, unless this data is no longer valid as at 1 January 2019 due to a change in
remuneration.
Amounts in other currencies must be converted into euros using the Ministry corporate rates (see
appendix II) as at 1 January 2019.
Re D.
Below, specify the remuneration (total of periodically paid salary, taxable fixed and variable expense
allowances, and other payments made at set times of year) paid to individual management and board
members of the applicant/lead party and any co-applicants established outside the EU, Norway,
Switzerland, Japan and/or the US/Canada. Explain why these amounts are in reasonable proportion to
the seniority of their position and to the organisation's geographical location, size and complexity.
Re A, B, C and D. Specify the salaries (including allowances) of managers and board members of the
applicant/lead party and co-applicants as of the start of the grant period:
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Job Total of periodically Taxable fixed and Payments made at set times of Working
title paid salary, shares of variable expense year, such as holiday pay, 13th hours per
profits and bonus allowances month bonus, employer's share of week
payments pension contributions, etc.
Re D
a. Number of staff at organisation (or organisational unit):

Response
b. Total annual income in year
Total annual income
c. Explanation of complexity and strategic positioning of the organisation (e.g. role in international
policy, area of activity, unique expertise) that justifies salary level:
Response
Use the corporate rates as at 1/1/2019 (appendix II) for the conversion into euros.
Space for additional response, if desired
D.7 Courts and tribunals
International courts and tribunals are not eligible for financing under this fund.
Explanatory note
State whether or not the applicant is an international court or tribunal.
The applicant is/is not an international court or tribunal.
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Threshold criteria concerning the project (D.8 to D.12)
D.8 Thematic focus
At least 80% of the funds needed to implement the project must be intended for activities aimed at
outputs and outcomes relating to one or more of the specific objectives under one of the following
themes, as defined in chapter 4 of the grant policy framework:
 Freedom of expression
 Internet freedom
 Freedom of religion and belief
 Human rights defenders
 Equal rights for LGBTI persons
 Promotion of the international legal order / The fight against impunity
Explanatory note
State below which theme the project focuses on. State what percentage of the total funding required
is allocated to activities aimed at outputs and outcomes relating to one or more of the specific
objectives for the theme in question. This should correspond to the logframe (appendix G) and budget
(appendix H). You may refer to the logframe to substantiate your response, using the numbering
required in the logframe (M.1, M.2, etc.). If an outcome is not exclusively focused on the overall
objective, the calculation will be based on activities and outputs in order to assess whether and/or to
what extent the funds will be used to achieve the overall objective. Bear in mind that overhead costs
automatically fall outside this 80%.
Please note: A definition of overhead costs can be found in the ‘definition of administrative costs
allowance’, in appendix I.
The grant application concerns a project relating to the theme: name a theme
Response
D.9 Scope and duration
The minimum grant amount is €1 million and the maximum €3 million. Projects must have a duration
of at least two years but no more than four years.
Explanatory note
State the duration of the project (in months) below and the total amount of the grant requested. This
information must correspond to the information given in the logframe and the budget (appendices G
and H, respectively).
Total duration: duration in months months
Total grant amount requested: € amount
Response
D.10 Grant period
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The activities must start no earlier than 1 April 2019 and no later than 1 October 2020, and end no
later than 1 October 2024. Activities that have already been started at the time that the application is
submitted are not eligible for a grant.
Explanatory note
Enter the project’s start and end dates below. This information must correspond to the information
given in the logframe and the budget (appendices G and H). Bear in mind that the activities may not
start before the date on which your application is submitted.
Start date: select start date between 1 April 2019 and 1 October 2020
End date: end date before 1 October 2024
D.11 Countries where activities will be implemented
The project budget must result in outcomes relating to promoting and improving the human rights
situation worldwide or in at least two different countries. The percentage of the total budget to be
spent in each country on the intended outcomes is at least: 100% / (number of countries in the
application x 2).
Explanatory note
Example:
 If the project is implemented in two countries, then at least 25% (100 /
(2×2)) of the total budget must be spent in each country on achieving the
intended outcomes.
 If the project is implemented in three countries, for each country, at least 17%
(100 / (3×2)) of the total budget must be spent in each country on achieving
the intended outcomes.
 Etc.
Below, state in which countries the intended outcomes are to be achieved and the percentage of the
budget to be allocated to each country to achieve them. This information should correspond with the
logframe.
If the calculation above cannot be made because the project outcomes relate to improving the human
rights situation worldwide, please explain.
Please note: This division of funds differs from the distinction between ODA and non-ODA, which
concerns how much funding is spent in a given country and not necessarily how much funding is
allocated to achieving certain outcomes in a given country.
€ amount allocated to the outcomes in this country of the total budget of € total budget, i.e.
percentage%, will be spent to achieve the outcomes in country.
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percentage%, will be spent to achieve the outcomes in country, will be spent to achieve the outcomes
in country.
Conclusion:
At least 100 / (number of countries x 2)= percentage% of the total budget must be spent in each
country named above to achieve the outcomes.
This is/is not the case.
D.12 Activities not eligible for funding
The activities for which grant funding is sought must not concern:
- initiatives aimed wholly or partly at proselytisation;
- the funding of commercial services, investments or commercial activities;
- activities which already receive grant funding or a contribution directly or indirectly

from the Ministry of Foreign Affairs budget;
- activities of organisations already receiving core funding from the Ministry of Foreign
Affairs of which the grant period extends into the MRF 2019-2021 grant period.
Response
The applicant considers that the activities for which grant funding is sought do not:
Yes/no involve initiatives aimed wholly or partly at proselytisation;
Yes/no involve funding of commercial services, investments or commercial activities;
Yes/no include activities which already receive grant funding or a contribution directly or indirectly
from the Ministry of Foreign Affairs budget;
Yes/no include activities of organisations already receiving core funding from the Ministry of Foreign
Affairs during the MRF 2019-2021 grant period.
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IV. Substantive criteria (I.1 to I.9)
A. Track record (I.1)
I.1 Track record

The applicant/lead party or the consortium as a whole has demonstrated that it is capable of achieving
planned outputs and outcomes and has at least two years' experience with the theme in question and
one year's experience in the countries proposed.
Explanatory note
Below, give details – using at least two and no more than four business cases as evidence – of how
much (shared) experience the organisation(s) has/have with both the theme and the countries in
question. For projects with a global scope, details of experience with worldwide projects should be
given instead.
Also give information on which intended outputs and outcomes were achieved, and on any
disappointing results and lessons learned. Include clear references to a website or any relevant
appended documents (appendix I) to substantiate your information.
For each case, state:
- the organisations involved: local and other stakeholders, local partners, target group;
- the theme(s) addressed by the programme/project;
- the country/countries where the programme/project was implemented;
- the intended and achieved outcomes;
- the programme/project duration in months (more than three weeks but less than one month
may be rounded off to one full month);
- the programme/project budget (in EUR/USD/GBP).
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Case I: Title of case

Participating organisations/partners:
Participating organisations/partners
Themes:
Themes
Countries:
Countries
Intended outputs and outcomes
Achieved outputs and outcomes (with explanatory notes)

Duration Duration of the project in whole months

Budget: select a currency amount
Budget
Case II: Title of case EUR/USD/BGP
Themes:
Themes
Countries:
Countries


Budget
Case III: Title of case EUR/USD/BGP
Themes:
Themes
Countries:
Countries
19


Budget
Case IV: Title of case EUR/USD/BGP
Themes:
Themes
Countries:
Countries


Budget EUR/USD/BGP
Applicant/lead party and co-applicant(s) has/(jointly) have number months' experience with the
theme in question.
Applicant(s) has/(jointly) have number months' experience with the selected country/countries.
Country Number of months

country Number of months
Space for additional response
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B. Policy-related criteria concerning the project (I.2 to I.5)
I.2 Logical coherence and thematic relevance
a. The project is based on a thorough context and actor analysis, from which an adequate problem
definition, the proposed (innovative) intervention strategy and outcomes have been derived. It is clear
how the project will contribute to the overall and specific objectives for the MRF 2019-2021 theme in
question, worldwide or in each of the countries. The project must be feasible, and it must be clear to
what extent results of evaluations, pilots, studies, etc. have been incorporated into the project design.
b. The project is SMART5 wherever possible, and provides a detailed description of resources,
activities, outputs, outcomes, assumptions and indicators, in a way that ensures these components
form a logical and coherent whole. Applicants should use the logframe format published as appendix
III on the website, making clear how each point corresponds to the budget.
Explanatory note
PLEASE NOTE: This is a ‘hard’ criterion, on which applications must score at least 60% or be rejected.
There is room below to give a general overview of your project. You must also complete the logframe
(see the model in appendix III of the grant policy framework).
You must in any case include and logically connect information on the following points:
Re A.
 A context and actor analysis, including the applicant’s own position and including gender
specific interests and needs
 A clear problem definition
 The target group (including gender specific interests and needs)
 The intervention strategy (innovative) and intended outcomes
 A logical, well-reasoned feasibility analysis
 How the project contributes to the overall and specific objectives of the theme in question
 To what extent the results of evaluations, pilots, studies, etc. have been incorporated into the
chosen project design (provide a short summary that contains clear, traceable references to
(online) sources).
Re B.
 Complete the logframe (see the model in appendix III of the grant policy framework) and
include it as appendix G to your application
 Apply the SMART principles in formulating the activities and outputs, and where possible the
outcomes.
Pay attention to the following:

 Read the criterion and the accompanying explanatory note carefully to see what is expected.
 If necessary, complete the rest of the application form first (with an eye to the logframe), so
that it is clear what information must be provided in the various sections. In completing other
parts of this application, it is not sufficient to simply refer to this section for the sake of
brevity.
Response
5
SMART stands for: Specific, Measurable, Achievable, Realistic and Time-related.
21
I.3 Relevance of the countries and regions selected
The countries selected for implementation of the proposed project are a logical combination.
Moreover, the human rights situation and the quality of the rule of law in these countries justify the
project activities, and the project has added value there. For applications with a worldwide focus, this
criterion applies to the method that will be used at the start of the project to select countries or
regions.
Explanatory note
Below, describe why the countries in question were selected, in any case explaining:
 the human rights situation in these countries;
 how the selection of countries is linked up;
 the interplay within the project between countries;
 if the project is to be implemented in a country where the rule of law is respected, how it
creates added value;
 how this project creates added value in relation to other policies and activities on this theme in
these countries.
Response
I.4 Local implementing organisations
In the case of cooperation with one or more local implementing organisations (as referred to in
criterion D.4), these organisations:
- must have exerted effective influence over the development and content of the
project;
- must have effective influence over the way the activities are monitored and managed.
Explanatory note
Describe below, if applicable, the involvement of any local implementing organisations in creating and
monitoring the project and specify what influence they have, formally or otherwise, on corrective
action.
If cooperation with one or more local implementing organisations is not possible or not in the interest
of the project/target group, please explain why this is the case and why such cooperation is not
needed.
Applicant's response
Response
I.5 Sustainability
The project is sustainable: it will produce a long lasting effect for the ultimate target group and/or
22
help build the institutional capacity of the local implementing organisation(s), and/or strengthen the
rule of law, and/or increase public support for the protection of human rights.
Explanatory note
Describe below the sustainability of the intervention in terms of its long lasting effect for the target
group and/or its contribution to building the institutional capacity of the local implementing
organisation(s) and/or to strengthening the rule of law and/or to increasing public support for the
protection of human rights. Explain how this will be achieved. Sustainability refers to long-term
changes as a result of the project, possibly in combination with other interventions/factors, even after
the project has ended.
Give details in a clear manner of indicators, means of verification and the necessary assumptions
needed to ensure sustainability.
Response
23
C. Technical criteria concerning the project and the organisation (I.6 to I.9)
I.6 PME system
The Planning, Monitoring & Evaluation (PME) system is sufficient for monitoring progress and
corrective action in terms of resources, activities, outputs, outcomes and the underlying assumptions.
Explanatory note
Describe:
 the PME instruments used to monitor progress and how these can be of use to point out
changing circumstances that could influence activities, outputs and outcomes;
 how the monitoring results are used to respond to changes that may influence the
achievement of outputs and outcomes. Specify the indicators measured within this
system;
 how the context and actor analysis will be updated during the course of the project.
Response
I.7 Risk management
During the project, (1) an adequate analysis has been made of the internal and external risks –
including digital risks and risks with regard to information management – and results for the
implementing organisation and the activities, and (2) steps have been take to mitigate those risks as
much as possible.
Explanatory note
Below, describe systematically to what extent the risk analysis and the mitigating steps as referred to
in the criterion, are in place. It is advisable to clearly indicate in the budget the funds used to meet
this criterion.
Response
I.8 Additional funding
The resources which, complementary to the requested grant, are necessary for the implementation of
the project, must be guaranteed.
Explanatory note
State below if any additional contributions – financial or otherwise – are required to implement the
project. Any financial contributions must be included in the budget.
If financial contributions are required, explain below how these funds have been guaranteed. Please
also give information on any undertakings made, by whom and on what conditions. This must be
evident from copies of the commitment(s), which should be appended to the application as appendix
F. Describe how the project's continuity will be guaranteed if these contributions are not secured.
State what other – non-financial – contributions are required for the project’s implementation, such as
deployment of volunteers, housing, materials, etc. and how these are guaranteed.
24
Response
I.9 Budget and proportionality
The project makes a clear and realistic connection between the resources necessary for the activities
to be implemented and the outputs and outcomes to be achieved. The budget also demonstrably
corresponds to the logframe.
Explanatory note
Grants are awarded solely to cover costs of the planned activities that are necessary in light of the
objectives and results envisaged, in so far as it cannot reasonably be expected that such costs can be
funded from the applicant’s own resources or other sources. 6 The grant must be proportionate to the
nature, scale and intended results of the activities. 7 A budget must be included with this application
(as appendix H) for the first twelve months of the project, with a financial estimate for the remainder
of the project’s duration. Both must be specified by country and cost type and must distinguish
between the direct project costs and the indirect costs of the applicant. The budget must correspond
to the logframe in a way that makes the links between the funding, activities, outputs and outcomes
clear. Provide, as appendix J, a liquidity forecast.
The budget and liquidity forecast should be drawn up in the currency that will be used for both the
payments by the Ministry and for reporting by the applicant. This is generally the currency used in the
applicant’s annual accounts. The equivalent value in euros will be determined using the Ministry's
corporate rates as at 1 January 2019 (see appendix II to the grant policy framework).
Below, describe the connection between the project budget, the activities to be implemented and the
outputs and outcomes to be achieved as well as any specific factors that may lead to higher-than-
average costs. Also provide information on any budget items that are not self-explanatory or could
raise questions.
Response
6
7
25
V. Checklist and numbering of appendices to your application
Criterion Appendices with your No. Checklist

application
D.1. Copies of the applicant’s A Yes/No

constitution and, in the case
of a consortium, those of any
co-applicants
D.2. Copies of the applicant’s A Yes/No

constitution and, in the case
of a consortium, those of any
co-applicants
Most recent annual report B Yes/No
Any internal policy documents C Yes/No

which show that the applicant
works to improve human
rights
D.3 Consortium agreement signed D Yes/No

by all consortium partners (if
applicable)
D.5 Two most recent sets of E Yes/No

annual accounts with an
unqualified audit report.
D.8 Completed logframe G Yes/No

(appendix III to the grant
policy framework)
Budget H Yes/No
I.1 Documents supporting the I Yes/No

track record
I.2 Completed logframe G Yes/No

(appendix III to the grant
policy framework)
I.8 Copies of the commitments F Yes/No

by other donors (if relevant)
I.9 Budget H Yes/No
Liquidity forecast J Yes/No
26
VI. Applicant’s signature: the application must be signed by the applicant’s officially
authorised signatory.
I, name, job title, declare that I have completed the application form truthfully and confirm the
authenticity of the appended documents. I also declare that I am authorised on behalf of applicant to
submit this application.
Date Place Signature
date place
27

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Application form for Grant Policy Framework Human Rights Fund 2019-2021

Sections of the application form

II. General information on the applicant and the project

III. Threshold criteria (D.1 to D.13)

a. Threshold criteria concerning the organisation (D.1 to D.7)

b. Threshold criteria concerning the project (D.8 to D.12)

IV. Substantive criteria (I.1 to I.9)

a. Track record (I.1)

b. Policy-related criteria concerning the project (I.2 to I.5)

V. Checklist and numbering of appendices

VI. Applicant’s signature

Assessment and timetable

Practical instructions concerning the application

i. Does the applicant hold a valid PARTOS 9001 certification?

 If not, go to point ii.

 If not, go to point iii.

 If so, go to point iv.

☐ Valid PARTOS ISO-9001 certification

☐ Partially complete ORIA

☐ Entirely new ORIA

II. General information on the applicant and the project

Project name Project name

Brief project description Description of the project

Name of applicant/lead Name of applicant/lead party’s organisation

Director(s) (please Title / Name of director

Title / Name of director

Contact Name of contact person

Contact details email address

house number and street name/P.O. Box number

If you are the lead party Name(s) of co-applicant(s)

name of contact person:

Local implementing Name of local implementing organisation

Name of local implementing organisation

Name of local implementing organisation

Grant amount requested 2019 € amount

Activity start date Choose an activity start date

Activity end date Choose an activity end date

Duration of the project Duration of the projects in whole months

 Has the applicant previously drafted and submitted a COCA/ORIA,

o If so, was this COCA/ORIA positively assessed less

o If so, please give the activity number of the

Grant policy framework

 If facts and/or circumstances have changed significantly since the

Changed facts and/or circumstances

Countries for which the Countries

Project theme Select a theme

Will more than 60% of ☐Yes

Applicant’s bank account IBAN / bank account number

III. Threshold criteria (D.1 to D.13)

Threshold criteria concerning the organisation (D.1 to D.7)

D.1 Civil society organisation

in the activities for which a grant has been received.

D.4 Local implementing organisation

D.5 Financial independence

have been granted (including the activity number(s)).

 Current grants from the Ministry of Foreign Affairs:

Grants derived directly from the budget of the Ministry

Grants derived indirectly from the budget of the Ministry