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5S Implementation
Thinks in Place & Place for Things
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5S is Simple

• Reduce waste
• Ensure Quality
• Reliability
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The Origin Of the Term 5S

5S is a Set of Five Japanese words. Each Word starts with a sound of “Se” and “Shi”.

Japanese English Terms

Seiri Sort
Seiton Set in Order
Seiso Shine
Seiketsu Standardize
Seiri Seiton
Shitsuke Sustain
Shitsuke

Seiketsu Seiso
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Taiichi Ohno - Father of 5S

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The History – 5 “S”

• The 5S concept was popularized by Taiichi Ohno, who designed the Toyota Production system. When
Japanese organizations get on a quality journey, typically they commence with 5S deployment and then
move on the higher methodologies.
• Coming from a Japanese way of working, keep what needed, easy to reach out, clean & shiny, standardized
& discipline,
• Try to get workplace clean up and organised.
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Key Steps for 5S implementation

• Understand & finalize roles & responsibilities of Top Management for implementation of 5S.

• Identify Zone for 5S implementation

• Identify Zone wise facilitator and form 5S team

• 5S overview workshop for self assessment & identify measure of performance.

• Each “S” wise workshop & implementation for Sort, Set in Order & Shine

• Documentation for Standardization.

• Finalization of Enablers : incentives , awards & motivation plan

• Sustain by audits & top management review.

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How to Initiate 5S Implementation?

The 5S approach outlined is a simple and systematic methodology which can be introduced and implemented in any size
and type of organization.

To start the 5S Step-by-Step Implementation, each phase must be thoroughly analyzed and addressed using the P-D-C-A
Cycle

P – Plan
D – Do
C- Check
A - Act
approach as follows :
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Plan
• Continued commitment & support by the top management.
• Organize 5S working committee.
• Appoint 5s facilitators.
• Train 5S facilitators & practitioners.
• The top Management officially announces the implementation of 5S.
• The top management explains the Objectives of 5S program to all.
• Publicize the 5S organization chart and layout diagram showing areas divided by borders for the assignment of
responsibilities to small groups of people.
• Work out various promotional tools including banners, posters, pamphlets and newsletters.
• Organize off- and on-the-job training programs on the basics of 5S to all.
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Measure of Performance : “Objectives”

Identify & Eliminate Waste

Reduction in Searching Time.
Reduce Inventory
Reduce Non value added activities
Space recovered by Implementing 5S
Workplace Availibility Increased
Reduce Unnecessary motion of employees
Delivery - No delay
Visual Control
Improve Productivity & Efficiency of Employees
Build a Quality Culture
Improve Customer Service
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Do
Sort :
• Identify what is necessary.
Set in Order :
• Define what and how to arrange.
Shine :
• Identify dirt sources.
• Identify root causes.
• Take action to eliminate dirt sources and root causes.
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1S Sort - Seiri
• Identify what is needed and not needed right here, right now.

• Sorting non-essential items (eg tools, equipment, inventory, paper, rubbish, furniture).

When in doubt, move it out

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Set in order…Orderliness

•Organize and locate all necessary items.

•Decide how many of each item will be stored in a given location (set height, size, and min/max inventory limits).
•Make it easy for anyone to find and use them.
•Make it obvious when they are not in their correct place.

“A Place for everything, and everything in its place”

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3S – Shine….Cleanliness
“If it doesn’t get dirty, it doesn’t
have to be cleaned.”
is swept, cleaned and free of
grim, dirt and grease, properly
painted & sealed, and kept that
way
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Check

4S - Standardize
• What actions to take to maintain the desired condition ?
• What procedures need to be followed for continue implementing 1st 3S?
• Continual efforts at sustaining the desired condition
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Record Improvements With photographs

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Act

5S - Sustain - Continual Improvement :

• Conduct Internal 5S Audit
• Benchmark within the department and with other organizations
• Ensure the established 5S procedures are followed through
• Develop 5S practices into a HABIT
• Compare actual goals with set goals
• Reward and recognize efforts of staff
• Participate in National 5S Competitions
• Review Plan-Do-Check-Act Cycle
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Participating in 5S Inter - department Competition

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Benefits of 5S Implementation
Sort  Saving in usage of space
 Removal of excess parts/ machines.
 Extra Space made available in filing cabinets/ shelf
 Easy access to things.
 Increase in safety.
 Preventing rusting or damage to materials.
 Inventory controls.
 Timely repair of equipment

Set in Order  Helps reducing time consumed in searching materials for use.
 Creates work effectiveness.
 Improves work place utilization.
 Creates safety atmosphere.
 Easy to inspect and recognize when materials are taken out from their location.
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Benefits of 5S Implementation
Shine  Good neat and clean working place.
 Motivates for effective functioning.
 Increase the efficiency of machines and equipment
 Increase in machines and equipment life.
 Creates safe environment and working place.
 Reduction of wastage.
Standardize  Proper and nice working areas.
 Helps in educating new persons joining the area on Standard methods in practice.
 Reduce the breakdown
 Visual management improves work efficiency.
Sustain  Habit development
 Healthy atmosphere.
 Improves safety and hygiene.
 Develops team work.
 Develops ability to think and analyze cause for improving Control system.
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