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Western Mindanao State University

INTITUTE OF COMPUTER SCIENCE
Zamboanga City

APPROVAL SHEET

The thesis attached hereto, entitled “Zamboanga del Sur National High School
Guidance Monitoring System”, prepared and submitted by Analie A. Onod, Mae Amor E.
Maata, Mark Lawrence I. Sarausa, in partial fulfillment of the requirements of the Degree of
Bachelor of Science in Computer Science, is hereby recommended for Oral Examination.

MARC JORDAN C. SALADAGA

Adviser

APPROVED by the Oral Examination Committee on January 21, 2019 with a rating of
PASSED.

ENGR. EDWIN I. ARIP, MengEd ICT

Chairperson

ODON A. MARIVILLAS JR., MSCS

Panel Member

ACCEPTED in partial fulfillment of the requirements for the degree of Bachelor of

Science in Computer Science.

FERLYN P. CALANDA, MAEd RICARDO A. SOMBLINGO, ED.D.

Faculty Head DEAN, ESU
ABSTRACT
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The researcher develops an Online Guidance Monitoring System for Zamboanga del Sur
National High School to eliminate the manual operation in the guidance office in monitoring the
student’s record for an ease to their jobs.

The system is designed to provide an easy way of identifying the count of every student’s
misconduct including all details of violation incident. The system was also designed to provide a
paperless transaction, or at least lessen the paper transactions inside the office. A paperless
transaction is a great help in maximizing the usage of the area, knowing that school’s population
continues to grow every year and a wide and spacious place is required to provide a quality service
to every students and clients that needed the service of the guidance office. This will lessen the
stacks of paper documents filed in cabinets, lessen the risk of losing student files and above all,
the guidance office is able to provide a quality and standard service.

Zamboanga del Sur National High School Online Guidance Monitoring System is a system
software proposed for Zamboanga del Sur National High School Guidance Office to provide and
automated and efficient way of storing students information in a centralized database system. The
researchers does not implement any application regarding organizing files or records of the
studens, so, as researchers they would like to create one for the school. The researchers will
develop a system that will concentrate on the Guidance mnitoring to make the management of the
student records be a lot easier,efficient, less time consuming and reliabe without sacrificing
quality.

DEDICATION
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I would like to dedicate this study to the Creator of humanity, who give us the strength, the
will and the heavenly wisdom that made us came up with great ideas. To my beloved parents whom
responded with my needs may it be in financial or moral aspects, for their undying support and
unconditional love that helps me motivate myself more to pursue and to continue my journey
towards the zenith of success. To my family and friends, I would like to dedicate the success of
this research to you for your never ending support.

I would like also to dedicate this research study to our beloved faculty head, Mrs. Ferlyn
P. Calanda, to our thesis adviser, Mr. Marc Jordan C. Saladaga and to all the members of the
faculty of the Institute of Computer Studies for imparting their knowledge in creating a system.
All throughout this study you have been with us to support and guide us with our research. A part
of the success of this research will be beacause of you.

Lastly, I dedicate this research to myself for making it this far. Desite all the adversities
and challenges I faced, I have never quited. I know this is not the end of my journey but I have
learned a lot, that I could use in my future endeavor. A part of the success of this research was
because of my hardwork and dedication to finished.

MAE AMOR E. MAATA

As I quote “We can do nothing without him”. First of all, I would like to dedicate this
research to our heavenly Creator of living and none living for his guidance and protection all
throughout our research, for his gift of wisdom that lead us to great ideas and aspirations .

To my beloved parents, families, relatives and friends who never failed in giving their
support morally and financially. For their encouragements and motivations that made me become
stronger. Despite all the adversities I faced, I still have the courage to face everything knowing
that I am not alone in my journey. You are worth dedicating my success on this research.

To the faculty and staff of ICS Department Headed by Mrs. Ferlyn P. Calanda this is for
you, for all your efforts just to make us understand every topic we’ve discuss that helps us a lot in
this research. To my Alma matter, I would like to dedicate this research to you for serving as my
second home and for molding me in becoming a better person.
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I would like also to dedicate this research study to myself, for its determination on reaching
his goals in life. Despite all the trials I faced, I made it this far. To all the people whom supported
me, I dedicate this to you.

MARK LAWRENCE I. SARAUSA

To my heavenly father, I dedicate this research to you. You never failed me though
sometimes I lack faith in you. You are worth dedicating, for you are so much good in me. I awe
you a lot, for the knowledge you have poured in me that I have used during the conduct of our
research and for the strength that you never failed to give.

To my parents, Mama and Papa, this is for you, for all your efforts from the day I was born
until now. I dedicate this to you for all your love though I showed disobedience sometimes. You
are my living treasure. To my families, relatives and friends, thank you for your undying support
financially and morally. My success in this research is yours also. You have become an integral
part for this success.

ANALIE A. ONOD

Every challenging work needs self-efforts as well as guidance of elders specially those
who were close to our hearts.

The researchers would like to dedicate this study to the almighty God and t their sweet
and loving parents, whose affection, love, encouragement and prayers day and night to make the
researchers able to get such success and honor. Along with all hard working and respected
instructor.

RENELIN T. DAGOOC
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ACKNOWLEDGEMENT

The researchers acknowledge the presence of the Almighty God in the conduct of this
research. For His abundant blessing and protection all throughout the research. The honor is in
Him.

To the members of the ICS Department headed by Ma’am Ferlyn P. Calanda, to our thesis
adviser, Sir Marc Jordan Saladaga and to all the faculty members and staff, the researchers
acknowledge your great efforts.

Parents, family members, relatives and friends of the reseachers, your effort has been
acknowledge. To Randy Cañete who has been with us in the documentation process of our
research, we acknowledge all your hardworks and effort just to made this research realized.

To the Guidance Counselors of Zamboanga del Sur National High School, the researchers
acknowlegde your effort on becoming their clientele and allow them to conduct a research study
for you. The researchers extended their heartfelt gratitude for your kindness and guidance during
the conduct of the research.

And to all the benifactors that the researchers failed to mention, they would like to extend
a warm acknowledgement for all your efforts towards them. The success of this research was also
beacause of all our efforts. The researchers would like to thank you all.
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LIST OF TABLES

TABLES PAGE

Table 5.7.1 Survey Tally Result per Question………………………………………...53

Table 5.8.1 Evaluation Form…………………………………………………………..54

Table 5.8.2 Rating Scale………………………………………………………………..55

Table 5.8.3 Frequencies of Result of Evaluators……………………………………...55

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LIST OF FIGURES

FIGURES PAGE

Figure 1.3.1 Schema of the Study………………………………………………………….4

Figure 2.3.1 TSAH SIS LOGIN………………………………………………………….13

Figure 2.3.2 Student Information………………………………………………………...13

Figure 2.3.3 OCS Guidance and Students Services………………………………………14

Figure 2.4.1 STII Guidance Information System………………………………………...14

Figure 2.4.2 Student Guidance System Main Form………………………………………15

Figure 2.4.3 Loyola School Guidance Office Portal……………………………………...16

Figure 3.1 Waterfall Model………………………………………………………………17

Figure 4.1 System Architecture…………………………………………………………..20

Figure 4.2 Entity Relationship Diagram………………………………………………….21

Figure 4.3 Administration Flowchart……………………………...……………………..22

Figure4.4 Guidance Counsellor Flowchart……………………………………………….23

Figure 4.5 Adviser Flowchart…………………………………………………………….24

Figure4.6 Principal Flowchart……………………………………………………………25

Figure 4.7 Administrator Use Case……………………………………………………….26

Figure 4.8 Guidance Use Case……………………………………………………………27

Figure 4.9 Adviser Use Case……………………………………………………………..28

Figure 4.10 Principal Use Case…………………………………………………………...28

Figure 4.11 Level 0 Data Flow…………………………………………………………...29

Figure 4.12 Level 1, 2,3,4,5 Data Flow…………………………………………………...30

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Figure 4.13 Admin HIPO………………………………………………………………...32

Figure 4.14 Guidance HIPO……………………………………………………………...33

Figure 4.15 Principal HIPO………………………………………………………………34

Figure 5.1.1 Log in Form…………………………………………………………………36

Figure 5.1.2 Dashboard…………………………………………………………………..37

Figure 5.1.3 Admission Form…………………………………………………………….37

Figure 5.1.4 Enlistment Form…………………………………………………………….38

Figure 5.1.5 Student Counselling Form…………………………………………………..38

Figure 5.1.6 Reports Form………………………………………………………………..39

Figure 5.1.7 Year and Section Form……………………………………………………...39

Figure 5.1.8 User Account Form…………………………………………………………40

Figure 5.1.9 My User Account Form……………………………………………………..40

Figure 5.1.10 School Year Form………………………………………………………….41

Figure 5.1.11 My Profile Form…………………………………………………………...41

Figure 5.1.12 Guidance Counsellor Dashboard…………………………………………..42

Figure 5.1.13 Guidance Admission Form………………………………………………...42

Figure 5.1.14 Guidance Enlistment Form………………………………………………...43

Figure 5.1.15 Adviser Referral Form……………………………………………………..43

Figure 5.1.16 Guidance Student Counselling Form………………………………………44

Figure 5.1.17 Guidance Report Form…………………………………………………….44

Figure 5.1.18 Student Referrals Form……………………………………………………45

Figure 5.1.19 Adviser Settings Account Form……………………………………………45

Figure 5.1.20 Adviser My Account Form………………………………………………..46
Figure 5.1.21 Principal Dashboard Form………………………………………………...46
Figure 5.1.22 Principal Enlistment Form…………………………………………………47
Figure 5.1.23Principal Student Counseling………………………………………………47
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Figure 5.1.24 Disciplinary Intervention Form……………………………………………48

Figure 5.1.25 Principal Account Form…………………………………………………..48
Figure 5.4.1 Interview Questionnaire Form……………………………………………...50
Figure 5.5.1Result of Interview Conducted……………………………………………...51
Figure 5.6.1Survey Questionnaire Form…………………………………………………52
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TABLE OF CONTENTS

PAGE

TITLE PAGE ………………………………………………………………………………….…..i

APPROVAL SHEET…………………………………………………………………………..….ii

ABSTRACT………………………………………………………………………………….…..iii

DEDICATION………………………………………………………………………………..…..iv

ACKNOWLEDGEMENTS…………………………………………………………………...…..v

LIST OF TABLES……………………………………………………………………………..…vi

LIST OF FIGURES………………………………………………………………………………vii

LIST OF APPENDICES………………………………………………………………………...viii

CHAPTER

1 INTRODUCTION

1.1 Background of the study………………………………………………………………………1

1.2 Theoretical/Conceptual Framework…………………………………………………………...2

1.3Schema of the study…………………………………………………………………………….3

1.4 Statement of the Problem………………………………………………………………………5

1.5 Research Objectives…………………………………………………………………………...6

1.5.1 General Objectives………………………………………………………………...6

1.5.2 Specific Objectives………………………………………………………………...6

1.6 Scope and Limitation…………………………………………………………………………..6

1.7 Significance of the Study………………………………………………………………………7

1.8 Definition of Terms……………………………………………………………………………8

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CHAPTER

2 REVIEW OF RELATED LITERATURE AND STUDIES

2.1Related Foreign Literature…………………………………………………………………….10

2.2 Related Local Literature……………………………………………………………………12

2.3 Related Foreign Studies…………………………………………………………………...…13

2.4 Related Local Studies…………………………………………………………………...……15

2.5 Synthesis………………………………………………………………………………………1

CHAPTER

3 RESEARCH METHODOLOGY

3.1 Waterfall model………………………………………………………………………………17

Planning………………………………………………………………………………………….18

Analysis…………………………………………………………………………………………18

Design……………………………………………………………………………………………18

Implementation…………………………………………………………………………………..19

Testing……………………………………………………………………………………………19

Documentation…………………………………………………………………………………….1

Maintenance……………………………………………………………………………………19

CHAPTER

4 DESIGN AND IMPLEMENTATION

4.1 System Architecture………………………………………………………………………….20

4.2 Entity Relationship Diagram……………………………………………………………21-24
4.3 Flowchart…………………………………………………………………………………21-24

4.7 Use Case Diagram………………………………………………………………………. 25-26

4.11Data Flow Diagram…………………………………………………………………...…26-27
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HIERARCHY INPUT PROCESS OUTPUT

4.12Administrator Hierarchical Input Process Output 28

CHAPTER
5 RESULTS AND DISCUSSION

5.1.1 System Features……………………………………………………………………………29

5.1.2 Log in Form………………………………………………………………………………..29

5.1.3 Dashboard Form……………………………………………………………………………..30

5.1.4 Admission Form…………………………………………………………………………...31

5.1.5 Enlistment form……………………………………………………………………………32
5.1.6 Student Counseling Form………………………………………………………………….33
5.1.7 Reports Form………………………………………………………………………………34
5.1.8 Manage Year & Section Form………………………………..……………………………35
5.1.9 User Account Form………………………………………………………………………...36
5.1.10 My User Account Form…………………………………………………………………..37
5.1.11 School Year Form………………………………………………………………………..38
5.1.12 Guidance Counselor Dashboard…………………………………………………………39
5.1.13 Guidance Admission Form……………………………………………………………….40
5.1.14 Guidance Enlistment Form……………………………………………………………….41
5.1.15 Guidance Referrals Form…………………………………………………………………42
5.1.16 Guidance Student counseling Form………………………………………………………43
5.1.17 Guidance Reports Form…………………………………………………………………..44
5.1.18 Student Referrals Form……………………………………………………………………45
5.1.19 Adviser Settings Account Form…………………………………………………………..46
5.1.20 Adviser My Account Form…………………………………………………………….…47
5.1.21 Principal Dashboard Form………………………………………………………………..48
5.1.22 Principal Enlistment Form………………………………………………………………...49
5.1.23 Principal Student Counseling……………………………………………………………..50
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5.1.24 Disciplinary Intervention Form…………………………………………………………...51

5.1.25 Principal Account Form………………………………………………………………….52
5.2 Sampling Technique…………………………………………………………………………54
5.3Research Instrument and Technique…………………………………………………………54
5.3.1 Research……………………………………………………………………………………54
5.3.2 Observation………………………………………………………………………………...54
5.3.3 Interview…………………………………………………………………………………...55
5.3.4 Analysis…………………………………………………………………………………….55
5.3.5 Questionnaire………………………………………………………………………………55
5.6 Survey Questionnaire Form………………………………………………………………….56
5.7 Survey Questionnaire Tally………………………………………………………………….56

CHAPTER
6 CONCLUSION, RECOMMENDATION AND REFERENCES

6.1 Conclusion…………………………………………………………………………………57
6.2 Recommendation…………………………………………………………………………….57
6.3 References ………………………………………………………………………………..57-58