MBS/ND/CIR/17-18/SEPT/002

Date: 14.09.2017

Dear Parent,

Since the past weeks, we have seen some stressful and troubling events happening in our community. These
have certainly left all of us, educators and parents alike, deeply disturbed and fearful about the security of
our children. We believe that a school is a safe, happy environment where students enjoy learning.

At this juncture, we would like to reassure you that providing a safe zone for our children is of paramount
importance to us and it takes precedence. Every child who walks into our premises is entitled to the best
possible security measures and we leave no stone unturned in providing the same from our end.

Listed below are the stringent security measures in place. We hope that these will provide you an insight into
all that we do to make our school premises safe and secure.

ACCESS TO THE SCHOOL CAMPUS

 The school perimeter is fully secured with Cortina Fencing.

 No vendors are allowed onto the school premises during school hours without prior permission.
Teachers too strictly adhere to the ‘no meeting’ policy during school hours.
 All parents must be in possession of the school ID card while visiting the school. Entry without this will
not be permitted. The person carrying the school ID card becomes authorised by the parent to collect
their child.
 Parents, guardians, house help and drivers are not allowed to enter or leave the school premises
without showing their identification.
 No child will be allowed to go home during school hours except in case of dire emergency.
 Vendor vehicles and staff cars are checked upon entry into the school.
 All support staff are frisked by the school security both at arrival and at departure.

IN SCHOOL MEASURES

 Teachers have been allotted duties in the morning as well as during break and disbursal. This ensures
that the children are under supervision.
 The administrative staff takes periodic rounds of the washrooms, lunch areas, classrooms and open
spaces during and after school hours.
 CCTV cameras have been placed at strategic locations. We are in the process of further expanding
this network.
 The children of Uditayan are accompanied by their teachers to activity classes and by maids to the
washrooms.
 Class Out Passes are used in all the classes to keep tabs on students leaving the class room.
 A head count of students is done regularly in all the classes.
  All staff is hired only after a thorough identity verification through Voter card or Aadhar card etc.
Police verification is also carried out for the staff.
 The school is currently in the process of undergoing a security audit from the concerned police station.
 Disbursal of all students from the campus is monitored by a senior staff member.
 The school buses have been fitted with a GPS System to help us track their location.
 The school has teachers/female support staff on duty in buses.

PARENT ADVISORY

 Children using private vehicles should leave school latest by 2.15 p.m.
 All private vehicle operators should have valid background and identity checks as also police
verification.
 At the time of alighting from the school bus at the designated stop, picking up of the child should be
strictly against the presentation of the Parent Identity Card.
 Students who need to leave the school premises during school hours on account of medical reasons are
handed over to the parent only after due check from the school and verifying the gate out pass.
 Use of electronic gadgets such as mobile phones, tablets etc. are strictly prohibited within the school
campus.

Our commitment to the safety of our children is absolute and we assure that we review the processes and
improve them from time to time. We will be communicating updates on this from time to time.

We seek your cooperation in enforcing the same. At times these measures may seem severe, even
inconvenient, but we are quite clear that they are non-negotiable. We are not willing to compromise on the
safety of the children whom you have entrusted to us.

Thank you for taking the time to read this message.

We continue to look forward to your support to create the safest possible school for your students.

Warm Regards

Mrs Bharati Pandey

Director