WEEKLY WORK REPORT-Nikhil Chand

Name: Nikhil Chand

Monday Tuesday Wednesday Thursday Friday

 Inwarding of Mails  Inwarding of Mails  Part of the  Supervise and Assist  Supervise and Assist in
 Circulation of  Circulation of marked Interview Panel in the Shifting of the Shifting of Registry
marked correspondences to for the Clerical Registry Compactus Compactus at ground
correspondences to  Sorting and Shelving of Officer Registry at ground floor floor.
13-17 May ,2019

Desk Officers Files at Level 1 position.  Updating my

 Compiling  Loading and storage of  Inwarding of Inventory Database
Questionnaires for bottled water at level 1 Mails
the CO-Registry  Carry out
position. Procurement of
 Sorting and Tea Items.
Shelving of Files at
Level 1
5 Inwards  Sick-Leave  Updated my  Inward of Mails-41  Sorting and Shelving Files
34 Correspondences marked purchasing  Circulation of at Level 1
to desk officers database. marked  Cleaning up at Level 1
 Supervise and
20-24 May, 2019

 Return of Files correspondences to  10 Inward Mails cleared

Assist in the to registry Desk Officers  Shifting stationery shelf
Shifting of Registry room-5  Compile submission to level 1
Compactus at  File Reqest-1 for purchasing of
ground floor labelling stickers for
Compactus
 WEEKLY WORK REPORT-Nikhil Chand

 Reshelving of  File Requested by DSO Annual Leave Annual Leave Annual Leave
Stationeries at Level 1 for Fiji Embassy Brazil
 Inward Mails- 7 and Ethiopia-8 Files
 Receive of Acquittals- retrieved.
27/05/19—31/05/19

2  File Retrieval for

Sherleen
 Provided Stationeries for
new A0-Assets
 Submission of Minute to
PAO for Compactus
stickers
 Inward Mails-6
 Check and Submission of
CO-Registry Position
 Annual Leave  Compile and Submitted  Compiled and  Submission of DHL  File Retrieval for Rosa-1
MY-APA Submitted Registry Payments  Cleaning and Shifting of
 Compile and Submitted report for May items at level 2 kitchen to
my weekly report  Compiled the DHL  File Retrieval for put all the toilet papers
 Compile Submission for Payments for May. Rosa- 3 Files  Attended the Edi
3/05/19-7/06/19

PS’s Stationeries to be  Acquittals celebration at

purchased Received-1  Distribute and Ambassador Malaysia’s
 Inward of Mails-2 Marking of residence.
 Gathering Correspondence to  Inward of Mails- 14
Quotations and desk officers-4
Compile
Submissions for
Ministers
Stationeries
 WEEKLY WORK REPORT-Nikhil Chand

 Inwarding of Mails-10  File Requested by  Compile  Attended the  Acquittals Received-2

 Acquittals Received-3 Madam DSO-1 Submission for Quality Circle  Inward Mails- 53
 New File Created-1 Slide Bar Files for Training-Team Remarked to Desk
 Acquittals Received-1 PS Leader Officers
10/06/19-14/06/19

 Attending enquiry from
David for office
accommodation Files
 Printing Request for
Krashnil
 Inward of Mails-23  Labelling of Shelves at
 Prepared Submission Level 1
for Purchasing of  Listing of File Ref as
Serviettes among the Shelves for

17-21/06/19
 Evacuation Drill for  Inward of Mails-8  Inward of Mails-6
Fire  Acquittal’s
 Compiling Missions Received-1
List for Visitors  Stationery issued-3
Book Vetting as divider set
requested by DCS  Logistics Processing
for Frames to be
sent to FHC-
Canberra
 Listing of File Ref  SOP Meeting with  SOP Meeting with DSP.
as among the DSP.  Inward of Mails-9
Shelves for the  Inwarding of Mails-7
Location Guide-

Created a new file for the Location Guide- Confidential Files

performance Subject Files  Entering of
management  Entering of Fileaways- Fileaways-
framework  Acquittals
 Shifting of Archival Received-1
Boxes at Level 1
 Supervise at level 1

 Inward of Mails and  Inward Mails-10  28  Sick-Leave  Sick-Leave

Dispatch to desk  42 Correspondence Correspondence
24/06/19-
28/6/19

Officers -21 Entered and Filed Away. Entered and Filed

 Acquittals Received-1 Away
 WEEKLY WORK REPORT-Nikhil Chand

 Inward of Mail-6  8 Inward Urgent Mails  Dispatch of Mails  Compile Monthly  Attend training IWP
 File Request-1 Cleared to Desk Officers Report Developing.
 New File Created-1  Gathered  Dispatch, Morning and
 Afternoon Dispatch of quotations for Afternoon rub
Mails. printing of annual
 Gather Quotation for reports
Complimentary
Papers
 Gather Quotations for  Compile and Submission  Edited addresses  Follow-up from  Acquittals Received-2
Annual Reports of DHL Payment. for the MOFA Rosa for the Annual  Follow-up Submission for
 Gather Quotations  Register of Fileaways Newspaper Report Submissions the annual report
8/07/19-12/07/19

and Submission for  Edited addresses for the Publications  Acquittals Received- printing.
Batteries for the MOFA Newspaper  Compile 1  Inward of Mails-15
Camera Publications Submission for the  Submission of the  Printing and setup of
 Quotations and  Acquittals received-1 Printing of the Newsletter Matrix request forms for registry
Submission for Annual Reports. to Anshoo
Complimentary Slips  File Request-1
 Acquittals Received-2
 38 Inward Mails  Inward of Mails-29  18  Assisted in the  Inward of Mails-31
Received  Acquittals Received- 1 Correspondence Shifting at Level 1  Correspondence Re-
 12 Correspondences  Attended Half Day Media Re-Entered and for the Media Entered and Dispatched
Entered and and Communications Dispatched to Desk Training to Desk Officers
Dispatched to desk training at Suvavou Officers  Compile Minute  File request-1
officers House.  Submission Submission for the

15/07/19-19/07/19

Shifting of Items to procurement of Proctor Sheets.

Level 1 PS’s Binging Files  Inward of Mails-31
 Attended Half Day  Acquittals Received-
Media and 1
Communications  Attended Half Day
training at Suvavou Media and
House. Communications
 Inward of Mail-4 training at Suvavou
 Overtime re- House.
arrange and setup
level 1 conference
room for Media
 WEEKLY WORK REPORT-Nikhil Chand
 Follow-up with Max-  File Aways- 12
marketing regarding  Checked with Max
the printing of annual Marketing for the
reports Designs
 Dispatch of Inwards to  Acquittals Received-5
Desk Officers-24 from Addis Ababa
 Compile a statistics mission and Jakarta
report for  Liaise Manager
22/.06/19-26/06/19
Photocopying Papers Communications
and submit it to PAO regarding the purchasing
Accounts as tray holders for the
requested Newsletters for PSs
 18 Inwards-Re- Office and front
Checked for reception
Inwarding.  Distribute Water for PS’s
Office
 New File Created-1
 Submitted Confidential
from Jakarta to DSO
 Sick-Leave  Acquittals Received- 3
 Sorting of Binding
Materials
 File Referencing- 2  Distributed Water,  File Away-5
 Liase with Tea Stuffs to Staffs.  Distributed Water, Tea
Manager  Cleaning up at Stuffs to Staffs.
Communication registry room at
regarding the send level 1
of Ministry  File Request-1
Newsletters to  Compile Submission
Embassies and for purchasing of
Missions. Sugar for Official
 Legal Papers Meetings.
requested from  Inward of Mails-6
PAS.  Fileaway-5
 Lifting of chairs and
tables at level 2
 Urgent Request
from DSP
Procurement of
Arch Files for PIF
Meeting.
 Dispatch of Inwards
to COP
 Entering and  Compile Submission  Created Request forms
Registering of for Purchasing of for registry.
Boxes of Closed Newsletter Trays  Acquittals Received-1
Files-54 PS’s Office.  Distributed Water, Tea
 Cleaning up of RAs  Listing of Addressed Stuffs to Staffs.
Room at level 1 for Embassies and  Email Sent to all staffs
 Cleaning up at Missions in Fiji for regarding newly
Level 1 the Dispatch of implemented Registry
 Photocopying of Mails Form.
Urgent  Shifting and
correspondence to Cleaning up at level
DSP/COP 1 Registry Rooms
 WEEKLY WORK REPORT-Nikhil Chand

 Submission of my  Change of File Covers for  Compile Minute  Acquittal Received-4  File Request-Relations
weekly report Relations with Cuba file and Quote for  Distributed Water, with Thailand File.
 Distributed Water, to be taken to cabinet Purchasing of Tea Stuffs to Staffs  Attended Diplomats
Tea Stuffs to Staffs.  Distributed Water, Tea Newsletter trays  Submission and farewell at level 2
 Compile Monthly Stuffs to Staffs. for PS’s Office and Approval to DF for  Distributed Water, Tea
Report for the month  Inwards of Mails-47 Front Reception DHL Payments and Stuffs to Staffs
5/08/19-9/08/19

of July  Dispatch Correspondence  Continued Stationery.

 Dispatch for PS to all marked desk Compiling  Email Enquiry-2
Employment officers from PS Submission for Correspondence
 Compile DHL payment  Printed of Online inward DHL Payments.  Attended PS’s
for the Month of July. Mails.  Distributed Water, Farewell at Level2
Tea Stuffs to Staffs
 File Retrieval-1
 Urgent Purchasing
for DSP-Ring
Binders
 Cleaning up Registry  File Request-3  Assist Staffs from  Compile Minute for  Return Files from Emily
room at level 2  Mail Run-Dispatch- Level 2 in shifting the Submission for  Updated procurement
 Mail Run-Morning Morning there at level 1. Packaging Cartons register.
 Compile weekly  Dispatch of Mails-  Distributed Water, Filed Registry request
 Distributed Water, Tea
report. Morning Tea Stuffs to Staffs forms
Stuffs to Staffs
 Distributed Water,  Acquire Quotation  13 Inwards  Half-Day Leave
Tea Stuffs to Staffs  FileAway-1 for the purchasing
Submissions
12/08/19-16/08/19

of Packaging
Carton from DHL Remarked and sent
and Golden to Pauliasi.
Manufacturer  File Retrieval- 1
 Outgoing Files  LPO Raised for
Marked to Desk Packaging Cartons
Officers- 7
 Enquire information
 Distributed Water,
on the DHL
Tea Stuffs to Staffs
Shipment to
 Compile a Mail to
Manilla.
be sent to FHC-
 Inward Mails-5
London Via DHL
 WEEKLY WORK REPORT-Nikhil Chand

 Distributed Water,  Pick up keys from  Cleaning and  New File Created-1  Acquittal Received-1
Tea Stuffs to Staffs Vikashni House. Shifting of cabinets for the closure of  Edited the minute
 Filing of Request  Distributed Water, Tea in the Registry Addis Ababa and submission for DHL
26/08/19-30/08/19

Rooms Brazil Missions Payments requested by

Forms Stuffs to Staffs
 Distributed Water,  Cleaning up DF
 Inward of Mails- 32  Acquittal Received-2 stationery cabinets  Distributed Water, Tea
Tea Stuffs to Staffs
 Remarking of Inward  Edited the minute
 Binding Request Stuffs to Staffs
Mails to Desk officers for Krashnil submission for DHL
and Distributing it- 36 Payments requested
Mails by DF

 Follow-up with Masi  New File Created-  Fileaways of  Inward of mails-6  Listing and checking of
regarding his weekly Selection Panel-OMRS Registry request  Distributed Water, Dead and Active Registry
report to be  Provide Tin No. to CJ forms for August. Tea Stuffs to Staffs Files- 121 Entries
submitted.  Submission of TNA  Dispatch of Mails Checked
Patel for procurement.
Forms. both Morning and  Distributed Water, Tea
 File Request-1, Closed  File Request-1171/3/6,  Change the water Afternoon run-8 Stuffs to Staffs
File-1432/8 for Requested by Ani dispenser at level 2  File Requests-2
DAMEER  Distributed Water, Tea request by PAS
2/09/19-6/09/19

 Assist EO-R in the Stuffs to Staffs  Distributed Water,

minute compile for  Submission of Monthly Tea Stuffs to Staffs
storage containers for report to Vikashni  Facilitated
tea-items  Follow-up regarding the dispatch FHC-
 Created new file for payment of cartons from Mataitoga
registry request Golden Manufacturer
forms.  Acquittals Received-1
 Edited the minute
submission for DHL
Payments requested
by DF
 WEEKLY WORK REPORT-Nikhil Chand

   File Request-Mere  Meeting with DCS  New File Created-

COP-1113/37  Inwarding of Mails- Accommodation and
 Acquittal 10 Establishment for
Received-2  Listing of Dead and Washington.
Active Files

 Inward of Mails-  Inwarding of Mails  Remarking of  Inward of Mails 

 Power shutdown  Clearance of Inwards to Desk  Meeting with Rosa
 Assist in the receiver Procurement of DHL Officers-13 regarding the E Doc
 Compile Minute  Amendment
of 15 Litre water Payments and Water
16/09/19-20/09/19

for Procurement of approval for DHL

 Compile Submission from DCS. Official Stamp from DSP.
for DHL Payments  Acquittals Received-1  Compile Minute  Compile Minute for
 Compile Submission  Email to DHL for the for Office Purchase of Fiji
for Procurement of 15 relocation Supplements Water
Litre water  Made amendment to the
minute request by DF.
 Remarking of Inwards to
Desk Officers-25
 30 Inward Mails  12 Inward Mails  4 Inward Mails  Distributed Water,  10 Inward Mails
Remarked Remarked Remarked Tea Stuffs to Staffs Remarked
23-27/09/19

 Distributed Water, as EO-Registry was 

Tea Stuffs to Staffs on Sick Leave
as EO-Registry was
on Sick Leave