DRP001 Puc Pro N 000 004 - 6

Duqm Refinery Project EPC Package One 10121
QA, QC/INSPECTION AND EXPEDITING

PAGE 2 OF 33
REQUIREMENTS FOR VENDORS
DRP001-PUC-PRO-N-000-004 REV.: O2
INDEX
1. PURPOSE ....................................................................................................................... 4
2. SCOPE ............................................................................................................................ 4
3. DEFINITIONS .................................................................................................................. 5
4. RESPONSIBILITIES ....................................................................................................... 7
5. GENERAL INSTRUCTIONS ........................................................................................... 8
5.1 PROJECT QUALITY SYSTEM REQUIREMENTS .................................................... 8
5.2 HSE REQUIREMENTS ............................................................................................. 8
5.3 INSPECTION AND TESTING .................................................................................... 9
5.4 FREE ACCESS ......................................................................................................... 9
5.5 SUB-VENDOR CONTROL ...................................................................................... 10
5.6 INSPECTION LEVELS ............................................................................................ 11
5.7 SHOP EXPEDITING LEVELS ................................................................................. 12
5.8 PRE-INSPECTION MEETING ................................................................................. 13
5.9 NON CONFORMANCE REPORTS ......................................................................... 14
5.10 PUNCH LIST ........................................................................................................... 14
5.11 MATERIAL TRACEABILITY ................................................................................... 15
5.12 VENDOR PERSONNEL (QUALIFICATIONS) ......................................................... 15
5.12.1 VENDOR’s Inspectors ...................................................................................... 15
5.12.2 VENDOR’s Welders .......................................................................................... 16
5.13 MILESTONE INVOICING ........................................................................................ 16
5.14 MARKING OF FABRICATION LOCATION ORIGIN (ONLY APPLICABLE TO
EQUIPMENT/MATERIAL WITH FINAL DESTINATION SAUDI ARABIA /
UNITED ARAB EMIRATES / OMAN OR OTHER COUNTRIES WITH
SIMILAR CUSTOMS REQUIREMENTS)................................................................ 17
5.15 INSPECTION RELEASE CERTIFICATE (IRC) ....................................................... 17
5.16 RELEASE NOTE (RN) ............................................................................................ 18
5.17 PROTECTION, PRESERVATION, PACKING, MARKING, STORAGE AND
SHIPPING .............................................................................................................. 18
6. DOCUMENTATION TO BE DELIVERED BY VENDOR ................................................ 18
6.1 GENERAL ............................................................................................................... 18
6.2 DOCUMENTS TO BE DELIVERED BY VENDOR PERIODICALLY ....................... 20
6.3 MANUFACTURING PROGRAM ............................................................................. 21
6.4 PROGRESS REPORT ............................................................................................ 22
6.5 TWO-WEEK LOOK-AHEAD SCHEDULE ............................................................... 23
6.6 INSPECTION NOTIFICATION ................................................................................ 23
6.7 INSPECTION NOTIFICATION FOR PIPING AND BULK MATERIAL (MCS) ......... 24
6.8 INSPECTION WAIVER ........................................................................................... 24
This document is property of Duqm Refinery and Petrochemical Industries Company. Its reproduction without previous
permission in writing is strictly forbidden
PAGE 3 OF 33
6.9 INSPECTION & TEST PLAN (ITP) .......................................................................... 25

6.10 SPECIAL PROCESSES DOCUMENTATION.......................................................... 27
6.11 MATERIAL CERTIFICATES ................................................................................... 28
6.12 CALIBRATION CERTIFICATES FOR INSTRUMENTS INCLUDED IN
VENDOR SCOPE OF SUPPLY .............................................................................. 29
6.13 SHIPPING DOCUMENTS........................................................................................ 29
6.14 FINAL QUALITY DOSSIER (FQD).......................................................................... 31
PAGE 4 OF 33
1. PURPOSE
The purpose of these instructions is to ensure that VENDORs know and meet the QA,
QC/Inspection and Expediting requirements established for purchased equipment &
materials for CONTRACTOR Projects.
Another purpose of this procedure is to define the QA, QC/Inspection and Expediting
documentation that the VENDOR should provide once a PO is awarded, as well as the
information that should be included in it.
This procedure also defines the coordination between CONTRACTOR and the VENDOR for
the implementation of Inspection and Expediting documentation requirements of the
purchased equipment and materials.
These instructions should be read together with the following documents:
• VDDR’s
• Inspection Activity Plan
• Project specifications
• National Laws
• Commercial Conditions and Instructions of the Purchase Order
all of them included as a component part of the Technical Requisition and PO and
• EN 10204:2004 or ISO10474 Documents
2. SCOPE
This procedure is applicable to all VENDORs and Sub-Vendors of the Project.
This procedure defines QA, QC/Inspection and Expediting requirements that VENDOR must
comply with once the Purchase Order is awarded. In case of contradiction between this
procedure and the purchase conditions, the last will prevail.
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3. DEFINITIONS
COMPANY : Duqm Refinery & Petrochemical Industries Company
CONTRACTOR : Tecnicas Reunidas Daewoo LLC
FQD : Final Quality Dossier. The combination of manufacturing and test

documents, material certificates as well as equipment and material
quality documents duly collected, organized and numbered as
specified in this instruction.
“H” : Hold Point. An inspection activity that requires the CONTRACTOR/

COMPANY/ IA Inspector be notified by the Manufacturer/ VENDOR /
Constructor of a specific time and place for the activity to be
witnessed. The activity will not commence without the inspector
presence.
IA : Independent Inspection Agency acting in the name and on behalf of
the COMPANY
IAP : Inspection Activity Plan. Document that determines the minimum of

inspections and testing to be carried out by VENDOR as well as
minimum scope of inspections to be attended by CONTRACTOR/
COMPANY/ IA Inspectors.
Inspection : The quantity of inspection activities to be performed on a type of

level equipment or material.
IRC : Inspection Release Certificate, document issued by CONTRACTOR

Inspection Department to confirm that all PO requirements have
been met by VENDOR and goods are ready for packing and/or
shipment.
ITP : Inspection and Test Plan or Quality Control Plan, document that
chronologically, defines a list of all manufacturing activities, control
and tests according to VENDOR’s knowhow and RFP’s specific
requirements.
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“M” : Quality Surveillance - monitoring or observation to verify whether or

not materials, items or services meet the specified requirements.
These activities may include audit, inspection, witness of testing,
review of quality documentation and personnel qualifications, and
evaluation of personnel performance.
MCS : Final Inspection Notification which contains the Materials Certificates
Summary (I. e. for piping bulk material)
NCR : Non conformity report. A COMPANY, or CONTRACTOR, or

VENDOR document that highlight any nonconformance discovered
during the execution of a PO.
NDT : Nondestructive tests or nondestructive essays.
PIM : Pre-Inspection Meeting
PO : Purchase Order issued by CONTRACTOR to a VENDOR for the

supply of equipment and/or materials.
QA : Quality assurance, all the planned and systematic actions

implemented within the quality system and demonstrated as needed,
to provide adequate confidence that an entity will fulfill requirements
for quality.
QC : Quality Control, the operational techniques and inspection activities,

such as measuring, examining, testing or gauging one or more
characteristics of an entity and comparing the results with specified
requirements in order to establish whether conformity is achieved for
each characteristic, that are used to fulfill requirements for quality in
VENDOR supplies
“R” : Review Point - an activity designated by the CONTRACTOR/

COMPANY/ IA that requires the review and acceptance of the
VENDOR's documentation. No formal inspection notification is
required.
PAGE 7 OF 33
RFP : Technical Requisition issued by CONTRACTOR to purchase

equipment and materials (Including applicable specifications,
drawings, etc.)
RN : Release Note, document issued by CONTRACTOR Expediting

Department, once an IRC has been issued, to authorize the
shipment of the goods
TPIA : Third Party Inspection Authority, independent Inspection Authority

imposed by code or standard requirements, recognized, accepted
and appointed by the VENDOR to meet those requirements.
VDDR : Vendor Drawing and Data Requirements
VENDOR : The company providing materials or equipment for CONTRACTOR

Project according to the provisions of a PO.
“W” : Witness Point - An inspection activity that requires the

CONTRACTOR/ COMPANY/ IA inspector to be notified by the
Manufacturer/ VENDOR/ Constructor of a specific time and place for
the activity to be witnessed. The activity will commence with or
without the presence of the inspector.
Work : All activities carried out by VENDOR or its Sub-Vendors,

manufacturers, VENDORS in order to meet the PO requirements
4. RESPONSIBILITIES
The VENDOR is responsible for ensuring that all the requirements herein included are
complied with.
VENDOR is responsible for all inspection, testing and quality control to ensure that the
requirements of the RFP are met.
Likewise it will be VENDOR’s responsibility and obligation to get in touch with

CONTRACTOR in case of any doubt or inability to comply with any of the requirements of
this procedure.
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5. GENERAL INSTRUCTIONS
5.1 PROJECT QUALITY SYSTEM REQUIREMENTS
The VENDOR shall at all times adhere to a Quality System that incorporates the applicable
requirements of ISO 9000 series of Quality System Standards (or equivalent standard
acceptable to CONTRACTOR).
If a VENDOR has not their Quality System assessed against any standard and is not
approved and accredited by a National Body, they will be required to demonstrate to the
satisfaction of CONTRACTOR that they are able to comply with the Project QA/QC
Requirements describes in this document.
In this case, VENDOR must provide a current copy of its Quality Manual, together with any
certificates showing QC product approvals such as ASME, TUV, UL, and CSA.
VENDOR will be required to issue a specific ITP for the PO (see Section 6.9). This ITP shall
show the planned activities, resources and events serving to implement and record the
implementation of the VENDOR Quality System relevant to the Work in accordance with ISO
9001: 2008.
CONTRACTOR or appointed representative, reserves the right to call for the VENDOR to
provide a schedule of their Quality Audits, appropriate to VENDOR/ Sub-Vendors activities,
and for VENDOR to provide reports on such audits.
CONTRACTOR or appointed representative, reserves the right to carry out Quality Audits at
the VENDOR/ Sub-Vendors office and workshops, to verify that the Quality System is being
met.
5.2 HSE REQUIREMENTS
VENDOR and/or SUBVENDOR are responsible to ensure workers’, visitors’ and property’s
health and safety by implementing a HSE system that prevents the risk of accidents during
the execution of the project as per workshop health and safety management system,
international standards and safe working practices.
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All COMPANY / CONTRACTOR representatives shall be instructed by VENDOR

representatives on the potential risk during the activities at workshop as well as emergency
arrangements. They shall be provided with the necessary personal protection equipment’s
(PPE’s).
CONTRACTOR inspectors and other CONTRACTOR personnel will be entitled to register

and maintain a record of all unsafe acts and conditions identified during the visit and will
report them to Vendor for corrective actions, implementation and general improvement.
On this regards, a Check List will be used to be filled in during the first visit and will be
repeated each three (3) months as long as visits are performed.
Based on the mentioned Check List, Vendor´s HSE performance will be rated. If any non-
conformity is detected, VENDOR and/or SUBVENDOR shall cooperate with CONTRACTOR
personnel to improve the subject until getting a safety solution and implementation agreed by
all parties.
5.3 INSPECTION AND TESTING
All testing and inspection shall be in accordance with the applicable COMPANY inspection
requirements, and applicable codes, specifications and instructions. Added to
CONTRACTOR own requirement’s which are included in the corresponding RFP’s.
VENDOR shall take particular care to ensure compliance with the IAP requirements included
in the RFP. VENDOR shall submit to CONTRACTOR manufacturing and test reports as
specified on each activity if it is indicated in the corresponding ITP.
5.4 FREE ACCESS
COMPANY/ IA/ CONTRACTOR shall be entitled to have their representatives or their

nominee present at all locations where VENDOR or its Sub-Vendors are engaged in the
performance of the Work, at any and all times, to review all aspects of VENDOR's quality
activities and to witness whatever inspection and testing is required by this PO.
The VENDOR/ Sub-Vendor should provide COMPANY/ IA/ CONTRACTOR and/or its
authorized representative all necessary documentation, equipment, individual safety
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REQUIREMENTS FOR VENDORS 33
equipment/garments, work space and any other facilities needed to carry out the required
inspections and tests.
COMPANY/ IA/ CONTRACTOR retains the right to conduct whatever additional tests or
inspections it deems necessary to assure itself that all requirements of the PO are being
complied with. VENDOR shall not refuse access to technical or other data which VENDOR
considers proprietary or confidential, and which is reasonably required to inspect VENDOR's
performance of the Work, except where the nominee of COMPANY/ IA/ CONTRACTOR’s
Representative is a competitor of VENDOR in the sale, engineering, or installation of
systems similar to the facilities or is related to or affiliated with such a firm, in which event the
COMPANY/ IA/ CONTRACTOR Representative may nominate an alternate.
COMPANY/ IA/ CONTRACTOR or their representatives have the right to photograph, make
graphical reports, etc. of the development of all phases of manufacturing of the equipment,
materials or components for the CONTRACTOR Project, previous notification, and in the
presence of the VENDOR, if deemed necessary by him. CONTRACTOR assures
confidentiality of the information.
5.5 SUB-VENDOR CONTROL
According to “General Purchase Conditions” included as an integral part of the PO, VENDOR
is responsible for the following:
• Establish and control the QA/QC requirements at their Sub-Vendors to ensure that
the specified contractual Quality is complied with.
• Carry out audits, reviews, surveillance, inspections and tests on Sub-Vendors

facilities and at their activities, which are necessary to ensure the specified QA/QC
requirements of supplied equipment, materials or services.
• Control all HSE requirements to assure that works and inspections are performed
safely. Control, coordinate, expedite and solve any problem with its Sub-Vendors in
order to achieve QA/QC requirements of RFP’s.
• Guarantee and be responsible for the design and functioning of all materials or
components of its Sub-Vendors.
• Ensure that all relevant information, reference documents and requirements are
transferred to all its Sub-Vendors.
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• In particular, VENDOR shall review Sub-Vendor documents required to be submitted

to CONTRACTOR prior to submission to CONTRACTOR.
• VENDOR shall include in the quotation a list of all Sub-Vendors proposed for
the supply of equipment and materials. The use when possible of Sub-Vendors
pertaining to the Regulated Vendor List provided with RFI can accelerate the
process of review of the quotations since the use of other Sub-Vendors would be
subjected to COMPANY/ IA/ CONTRACTOR approval.
• VENDOR shall, as part of the detail design documentation, provide for

CONTRACTOR information a copy of all Sub-Vendor un-priced Purchase Orders
signed by VENDOR and sub-VENDOR and identifying the equipment to which
purchased material belongs.
• VENDOR will have as minimum the same inspection activities of the CONTRACTOR
5.6 INSPECTION LEVELS
The following code system indicates the level of planned inspections that shall be used by
CONTRACTOR to define the inspection requirements of each equipment or material as well
as the frequency of surveillance visits to be carried out to VENDOR’s premises. The
inspection levels specify the minimum amount of inspection coverage deemed necessary by
CONTRACTOR and COMPANY/ IA to ensure that a product or service conforms to
specifications at a specific VENDOR’s and/or Sub-Vendor’s factory or fabrication site.
The following six levels of inspection shall be used as applicable:
0 : Resident Inspector
1 : Pre-inspection meeting, surveillance inspections on a regular basis
(weekly, or bi-weekly or monthly), all “W and “H” points in accordance

with agreed ITP, final inspection, FQD review and Inspection Release
Certificate.
2 : Pre-inspection meeting, final inspection, FQD review and Inspection

Release Certificate.
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3 : One or more unspecified “in progress” surveillance visit/s and all “W

and “H” points in accordance with agreed ITP, final inspection, FQD
review and Inspection Release Certificate.
4 : Final inspection, FQD review and Inspection Release Certificate.
5 : FQD review and Inspection Release Certificate.
CONTRACTOR can decide at any time during the development of the PO to assign and
maintain resident inspectors at VENDOR or Sub-Vendor premises, in which case, VENDOR
will prepare and supply adequate office space and facilities without charging CONTRACTOR
for it.
5.7 SHOP EXPEDITING LEVELS
The following code system indicating the frequency of planned expediting visits shall be used
by CONTRACTOR to define the shop expediting requirements of each equipment or
material:
A : Resident Expeditor at workshop
B : Shop expediting visits every two days
C : Weekly shop expediting visits
D : Bi-weekly shop expediting visits
E : Monthly expediting visits
H : Occasional expediting visits
CONTRACTOR can decide at any time during the development of the PO to assign and
maintain resident expeditors at VENDOR or Sub-Vendor premises, in which case, VENDOR
will prepare and supply adequate office space and facilities without charging CONTRACTOR
for it.
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5.8 PRE-INSPECTION MEETING
When specified in the PO and in corresponding IAP, a PIM shall be held after Work award at
the place of manufacturing between VENDOR and CONTRACTOR and, in some instances,
COMPANY/ IA and CONTRACTOR Inspector prior to commencement of any
manufacturing/production operations, in order to:
• Review the scope of work and all applicable specifications
• Review all activities affecting quality
• Review and agree upon the VENDOR’s ITP
• Review and document all quality activities.
• Review the inspection notifications for “W” and “H” points.
• Confirm manufacturing program.
• Review Quality Dossier fulfillment.
• Check Packaging and transport preparation.
• Confirm shipping authorization procedure.
• Come to an agreement on non-conformances procedure.
• Come to an agreement on an overall inspection activities program.
Irrespective of any other requirements regarding its submission, VENDOR shall have
submitted for CONTRACTOR's review prior to the Pre-Inspection Meeting, no later than
fifteen (15) calendar days prior manufacturing starts either from the main VENDOR or the
major Sub-Vendors, the following information:
• Complete copy of the Sub-Vendor unpriced Purchase Order, or subcontract, material

requisition and attachments.
• ITP’s
• Special Process Procedures
• Technical Purchase Specifications for materials,
• Vendor Print review status to define
Pre-Inspection Meetings will be initiated by CONTRACTOR who will provide VENDOR with a
detailed agenda (See Annex DRP001-PUC-PRO-N-000-004-Att05I) in advance to allow him
PAGE 14 OF
to make the necessary arrangements and make the relevant key personnel available also of
main Sub-Vendors if it is considered necessary by CONTRACTOR.
The minutes of meetings shall be prepared by CONTRACTOR authorized representative and

will be recorded according to the agenda and formally submitted to all participants.
A Pre-Inspection Meeting shall be carried out preferred before starting the fabrication of any
equipment and material without exception (when PIM is specified in the PO and in
corresponding IAP).
General Arrangements, ITP and welding procedures shall be reviewed with comments as
minimum (code C) prior to perform the PIM
5.9 NON CONFORMANCE REPORTS
VENDOR shall implement and maintain a comprehensive record of all non-conformities and
CONTRACTOR's authorized dispositions. CONTRACTOR Inspector will advise VENDOR of
any non-conformity discovered during his inspection via a non-conformance report (NCR).
VENDOR shall respond to all NCRs issued by CONTRACTOR in writing within 48 hours of
receiving notification of non-conformance, including proposed corrective action.
VENDOR is not allowed to continue the works on the material involved on the NCR until the
proposed corrective action has been agreed between all parties, unless VENDOR receives
previous written confirmation from CONTRACTOR.
No inspection release will be issued by CONTRACTOR until all approved corrective actions
have been fully implemented and have been verified by CONTRACTOR Inspector.
NCR close out is a hold point for CONTRACTOR.
5.10 PUNCH LIST
If during an inspection a PUNCH list is open, VENDOR shall indicate the scheduled time for
correcting it. It shall be corrected, confirmed and accepted by CONTRACTOR prior to carry
out the packing, this shall be consider as a hold point for CONTRACTOR.
In case of CONTRACTOR decides to send the equipment/material with an open punch list to
site, the IRC and RN will be conditioned to the resolution of pending points at site and
PAGE 15 OF
VENDOR will be responsible to carry out the necessary works at site to solve the punch list
at their own cost.
In case of VENDOR agrees that CONTRACTOR carry out the works at site, VENDOR will be
responsible of sending to CONTRACTOR a complete procedure of the works to be
performed at site. A copy of this procedure shall be also included on the documentation sent
together the equipment/material. In this case all costs incurred by CONTRACTOR will be
backcharged to VENDOR.
5.11 MATERIAL TRACEABILITY
VENDOR shall establish, maintain and implement procedures that assure the traceability of
the received raw material and components from receipt through manufacture/ fabrication and
shipping processes.
Material traceability and identification is essential in cases where alloy verification will not
detect a material non-conformance; e.g. where impact tested carbon steel is used for
pressure vessels, pipe work and structural steel or when normalized steel is used. All
inspection/ test records and certification shall identify the relevant item or batch to which they
apply. Full Material traceability shall be maintained on records during fabrication
5.12 VENDOR PERSONNEL (QUALIFICATIONS)
VENDOR’s personnel performing, interpreting, or otherwise affecting the results of NDT

operations during the performance of a PO shall be qualified and certified to meet or exceed
the minimum requirements of UNE 473 (last edition), or ANSI / ASNT CP-189 (last edition)
level II in the relevant methods, or the VENDOR’s own qualification system which will require
to be approved by CONTRACTOR before being applied.
NDT and welders qualifications will be reviewed by CONTRACTOR Inspector.
5.12.1 VENDOR’s Inspectors
VENDORS’s inspector for non-destructive examination shall be certified to a minimum of

level II per the certifying organization’s written practice.
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5.12.2 VENDOR’s Welders
The welders assigned by VENDOR for the work should be certified according to the
applicable codes and standards. CONTRACTOR Inspector will check and confirm the
qualifications of each welder, reviewing their certificates.
CONTRACTOR and COMPANY shall be granted access to any qualification and certification
records pertaining to NDT and Welding personnel. This applies to any organization covered
under the scope of this document.
5.13 MILESTONE INVOICING
Some invoices in relation with milestones require verification by CONTRACTOR Inspector at

workshop (for example arrival of raw materials, verification of material certificates, etc.).
In these cases VENDOR, before sending the corresponding invoice, has to ensure that the
milestone has been fulfilled and take the opportunity of already programmed inspection visits
to get the Inspector checking whatever is required, even though it is not part of the ITP or
original inspection notification purpose.
No specific CONTRACTOR Inspector visits will be carried out for this purpose.
In exceptional cases when the Inspection Coordinator or the Project Procurement Manager
do not consider that an Expediting visit to the workshop is advisable, the milestone could be
accepted as long as the VENDOR justifies the delivery of the material at his workshop with
the following documentation:
• Duly signed material delivery notes that indicate receipt at their workshops.
• Property Certificate indicating the BUYER, end CLIENT, Project and Equipment for
which the material shall be used.
• Copy of the Certificates duly verified and stamped with the acceptance of the person
in charge of VENDOR/MANUFACTURER Quality Control, as a confirmation that
VENDOR/MANUFACTURER has accepted them as good.
• Or an Inspection Report from an independent third-party company, when provided by

the VENDOR.
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In these cases, Certificates and Inspection Report from an independent third-party company
will be revised by the Inspector or by the Inspection Coordinator assigned to the mentioned
purchase order to proceed with the approval of the payment milestone.
VENDOR claims about delays on corresponding invoice approval process for no compliance
with this document shall not be taken into account.
5.14 MARKING OF FABRICATION LOCATION ORIGIN (ONLY APPLICABLE TO

EQUIPMENT/MATERIAL WITH FINAL DESTINATION SAUDI ARABIA / UNITED
ARAB EMIRATES / OMAN OR OTHER COUNTRIES WITH SIMILAR CUSTOMS
REQUIREMENTS).
VENDOR shall mark the “Country of Origin” or the country of “Made in” in all
equipment/material with final destination these countries.
This marking should be carried out before notifying CONTRACTOR for final inspection.
CONTRACTOR inspector will check these marks and in case of non-conformance no IRC
will be issued.
Instructions and examples of how to carry out this marking are included in DRP001-PUC-
PRO-N-000-004-Att04
The non-compliance with attached requirements could give rise to the returning of the
goods by Customs Authorities at VENDOR cost.
In case of doubt, it is VENDOR responsibility to confirm with CONTRATOR the final

destination as well as if this item applicable to their supply.
5.15 INSPECTION RELEASE CERTIFICATE (IRC)
VENDOR shall not release any equipment/ material/ component for conditioning or packing
prior to shipment to destination until receipt the IRC from CONTRACTOR Inspection
Coordinator.
CONTRACTOR Inspector, by signing the IRC, will acknowledge that all Purchase Order
requirements have been met; all documentation is complete and certified as final, and all
NCR’s and Concession Requests are closed out. No IRC shall be issued by the
CONTRATOR Inspector without all documentation (including the Final Quality Dossier,
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Installation & Operation Manuals and calibration certificates) is completed and certified as
final. Minor exceptions to the above are permitted only with the written consent of the
CONTRACTOR QC Manager, in that event those exceptions shall be noted on the IRC and
acknowledged by VENDOR.
An IRC is not issued to the Sub-Vendor when the material is shipped to the main VENDOR.
In such case the release of material from a Sub-Vendor is the responsibility of VENDOR who
shall ensure that all Purchase Order/subcontract requirements are fulfilled.
VENDOR shall be wholly responsible for ensuring that items which are ready for release
(including those from Sub-Vendors) are fully compliant with the requirements of the RFP and
all applicable international and National codes, standards and legislation.
The IRC issued by CONTRACTOR does not liberate VENDOR from his responsibilities.
5.16 RELEASE NOTE (RN)
Once VENDOR had carried out the packing or adequate conditioning for transportation and
once had sent on to CONTRACTOR Expediting the required documents such as packing list,
marks, certificate of origin, certificate of fumigation, etc., the Expeditor will proceed with
issuing and sending to the VENDOR the related Release Note, which allows the VENDOR to
initiate transport of the goods to its final destination. VENDOR should assure that the
Release Note is attached to all merchandise without exception.
5.17 PROTECTION, PRESERVATION, PACKING, MARKING, STORAGE AND

SHIPPING
VENDOR shall comply with related requirements detailed into the document “Packing,
Marking and Shipping Instructions”, included into the Commercial Conditions & Instructions,
issued by CONTRACTOR and submitted to VENDOR along with the material Requisition.
6. DOCUMENTATION TO BE DELIVERED BY VENDOR
6.1 GENERAL
VENDOR will send to CONTRACTOR all the documents mentioned on this procedure, the
number of copies set and within the specified period mentioned in the VDDR (see RFP).
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VENDOR shall provide completed Equipment Data Sheets for all equipment proposed or
being supplied. This shall include completion of the Equipment Data Sheets included in the
RFP.
VENDOR shall fulfill all VDDR (VENDOR Document and Drawing Requirements) attached to
the RFP, complying with the required dates included for submittal.
All the correspondence and documentation for the PO shall be in English Language.
Once VENDOR has received the formal Purchase Order, he will notify in writing (fax or
email) to CONTRACTOR Expediting Department of the following information and data:
• Responsible personnel inside his organization, especially those related to fabrication,

planning, inspection and deliveries, providing all contact details: names, telephone,
fax, e-mail, etc.,
• Manufacturing location of each equipment or component, either at the VENDOR’s

facilities or at a Sub-Vendor’s, in order to make it easier for further possible inspection
activities.
Moreover, the CONTRACTOR QC Coordinator and Expeditor will contact VENDOR in order
to send him the templates (see annexes) to use, as well as to inform him of additional and/or
specific instructions that may be required.
Following are listed the documents to be delivered by VENDOR, which content is defined
later in the mentioned sections:
DOCUMENTS TO BE DELIVERED BY VENDOR
6.2 Documents to be delivered by VENDOR periodically:

• Manufacturing Program
• Progress Report
• Copies of sub orders
• A weekly Two-week look-ahead schedule of all planned VENDOR
inspections and tests
• Inspection Notification
6.5. Two-week Look-ahead Schedule
6.6 Inspection Notification
6.7 MCS for piping bulk material
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6.9 Quality Control Plan/ Inspection & Test Plan (ITP)

NDT List
6.10 Special Processes Procedures
6.11 Material Certificates
6.12 Calibration Certificates For Instruments included in scope of supply
6.13 Shipping Documents
6.14 Final Quality Dossier
6.2 DOCUMENTS TO BE DELIVERED BY VENDOR PERIODICALLY
VENDOR should prepare periodically and deliver to CONTRACTOR following documents:
• Manufacturing Program
• Progress Report
• Copies of Sub-Orders
• A weekly Two-week look-ahead schedule of all planned VENDOR inspections and

tests
• Inspection notifications
A progress report should be sent for each Purchase Order (according to annexes DRP001-
PUC-PRO-N-000-004-Att01, DRP001-PUC-PRO-N-000-004-Att-02 and DRP001-PUC-PRO-
N-000-004-Tmp01), independently of the number of Purchase Orders awarded to VENDOR.
The first report should be issued by VENDOR within the agreed dates mentioned in the
VDDR. Thereafter, each one of the documents that comprises this report will be updated and
issued on a date to be confirmed by the CONTRACTOR Expeditor.
The weekly Two-week look-ahead schedule of all planned VENDOR inspections and tests
shall be sent to CONTRACTOR QC/Inspection Coordinator.
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6.3 MANUFACTURING PROGRAM
The Manufacturing Program will show the main activities for carrying out the Purchase Order
including Hold points indicated on the IAP.
The Manufacturing Program will show both the foreseen progress for execution of said
activities in accordance with contractual delivery requirements (P) and the real progress for
each activity on the updated date of the Manufacturing Program (R).
Any deviation in any of the Manufacturing Program activities should be communicated

immediately to CONTRACTOR Expediting Department, informing of the corrective actions
and updating the Manufacturing Program with the reprograms carried out in order to meet
the contractual delivery date established in the PO.
In the case of equipment, VENDOR will issue a detailed Manufacturing Program for each
piece of equipment to be supplied.
For materials Purchase Orders the VENDOR will issue a detailed Manufacturing Program
either by categories, or by types, or by materials, or by sizes, or by Sub-Orders, etc.
Additionally, in both cases, a complete Manufacturing Program will be issued for the
complete PO, including the following information (see example on annex DRP001-PUC-
PRO-N-000-004-Att01):
• Engineering: Documentation issue and approval dates.
• Issue of Sub-Orders for materials and components.
• Delivery of materials and components to VENDOR’s workshop.
• Process or manufacturing activities.
• Intermediate and Final Tests.
• Delivery according to commercial terms of PO.
The content of the detailed Manufacturing Program for each piece of equipment, or by
categories, or by types, or by materials, or by sizes, or by Sub-Orders, etc. of the materials
under the scope of supply will include as a minimum the following information:
• Weight of each item in relation to total PO (in kg. and %).
• Engineering documentation status with its delivery and approval dates.
• Materials purchase and receipt at Vendor’s workshop.
PAGE 22 OF
• Manufacturing period. All activities that are relevant within the manufacturing process
must be detailed.
• Workshop Tests and intermediate controls required in the manufacturing process.

The points indicated in the IAP or ITP will be reflected, with special concern on those
marked as “W” or “H”, tentative date is mandatory to be included.
• Final Tests and Inspections.
• “Ex works” without packing.
• Packing and Marking.
• “Ex works” packing.
• Shipping (if applicable) according to PO’s applicable INCOTERMS.
6.4 PROGRESS REPORT
VENDOR will issue a detailed progress report for each equipment, or by categories, or by
types, or by materials, or by sizes, or by Sub-Orders, etc. of the materials under the scope of
supply, showing the updated progress, in %, in reference to documentation, Sub-Orders,
stocks and manufacturing, including the date of fulfillment of the different activities in
reference to the scheduled dates (see annex DRP001-PUC-PRO-N-000-004-Att02).
An updated purchase program (list of materials or components) of the accomplished

VENDOR’s purchases will be added, including as a minimum the following information:
• Material or component description with reference to equipment or category, type,

material, size, etc. of the affected supply. (In case this is not practical, a materials list
itemized by equipment, categories, types, sizes, etc. should be issued).
• Number of Sub-Order.
• Sub-Order issue date.
• Sub-Vendor name indicating country and manufacturing location.
• Contractual delivery dates and foreseen or updated dates.
• Brief information of the Sub-Order status.
PAGE 23 OF
VENDOR will send unpriced copies of the Sub-Orders within the period and in the way as
specified in the VDDR on the same day of its emission. The Sub-Orders shall show main PO
number and with reference to the equipment or part of the supply to which the material
purchased under the Sub-Order belongs.
6.5 TWO-WEEK LOOK-AHEAD SCHEDULE
VENDOR shall provide CONTRACTOR with a two-week look-ahead schedule of all planned
QC activities. The schedule shall be sent electronically and weekly to CONTRACTOR QC
Manager or his delegate in the attached format (see Template DRP001-PUC-PRO-N-000-
004-Tmp04).
6.6 INSPECTION NOTIFICATION
Notification and subsequent confirmation of inspections and tests requiring “W” or “H” point
by CONTRACTOR and/or COMPANY and/or TPIA shall be in accordance with the
Commercial Conditions & Instructions. Any other agreement/instruction will be issued during
the Pre-Inspection Meeting.
All the inspection notifications shall be done as per the final ITP and in accordance with
CONTRACTOR surveillance points in the applicable form “Notification for inspection”
attached to this procedure (See annex DRP001-PUC-PRO-N-000-004-Tmp02)
Notifications shall be sent by VENDOR at least ten (15) working days in advance to
CONTRACTOR for the attention as a minimum of the CONTRACTOR QC Manager,
CONTRACTOR Expeditor and CONTRACTOR Inspector. In the event that the inspection
activity is to be carried out in a country requiring visas, then the required notice period shall
be a minimum of 45 (forty-five) working days. This notification shall be sent by email and
additional and/or specific instructions will be indicated during the Pre-Inspection Meeting if
any.
Whenever possible inspection date should be previously agreed with CONTRACTOR

Inspector assigned to the Purchase Order.
VENDOR/Sub-Vendor shall assure that material is ready for inspection before submitting this
notification. In case of cancelled inspection it shall be confirmed at least with two working
PAGE 24 OF
days in advance, otherwise the cost of inspection visit will be charged to VENDOR/Sub-
Vendor (as a minimum 8 working hours will be charged for this concept)
In case of failure of any test, the new re-test shall be considered as a Hold point,
independently if the initial test was a witness or monitoring point. Consequently a new
notification for retest shall be issued with the proper time of notice.
6.7 INSPECTION NOTIFICATION FOR PIPING AND BULK MATERIAL (MCS)
Applicable to pipes, fittings, flanges, etc. with inspection level 4 or 5. In addition to the
notification as explained above, VENDOR shall include an excel table including the following
information:
• Inspection notification or MCS number
• Item number, Description, Quantity, Heat number and Certificate number
• If from one item there are different heat numbers the quantities shall be split up in
different lines indicating quantities and corresponding heat numbers.
• Material certificates shall be attached to corresponding MCS
• See excel template to be used in attachment DRP001-PUC-PRO-N-000-004-Tmp05.
6.8 INSPECTION WAIVER
Where CONTRACTOR or TPIA elects to waive an “H” or “W” visit to VENDOR's premises,
written confirmation will be sent by the Project CONTRACTOR QC Manager. In that case,
the VENDOR should:
• Either prepares the related documentation for CONTRACTOR Inspector revision and
approval during his next visit. Upon approval, said documentation will be included in
the VENDOR Final Disposition Report.
• Or VENDOR shall submit one copy of all certification to CONTRACTOR for review
and endorsement, prior to shipping the corresponding material or items. After
endorsement, the certification will be returned to the VENDOR for compilation in the
FDR.
PAGE 25 OF
The waiving to attend an “H” or “W” point does not liberate VENDOR from carrying out the
test.
6.9 INSPECTION & TEST PLAN (ITP)
The ITP is a document that chronologically defines a list of all manufacturing activities,
control and tests according to VENDOR’s knowhow and RFP’s specific requirements.
The VENDOR should provide a Quality Control Plan (ITP) for each supplied equipment or
group of materials.
The ITP shall include as a minimum three (3) columns, one for Manufacturer, other for
CONTRACTOR Inspector and the last one for COMPANY involvements in inspection
activities.
VENDOR shall indicate on the ITP all surveillance that VENDOR will carry out of Sub-
Vendor’s goods.
VENDOR may use his standard format for the ITP including all the information stated in the
attached format (see annex DRP001-PUC-PRO-N-000-004-Tmp06), the content includes
(and references) the information and all requirements of the Project specifications referenced
in the RFP; the ITP must be sent for CONTRACTOR review before starting the
manufacturing.
The final ITP, after commented by CONTRACTOR, shall be subject to COMPANY review
and shall be submitted three (3) months prior to any test or inspection activity for Company
review and approval.
The ITP will be discussed with VENDOR during any Kick-Off/ Pre-Inspection Meeting at the
VENDOR’s workshop. The agreed ITP’s shall be held by the VENDOR and endorsed
progressively by VENDOR’s inspector, CONTRACTOR Inspector, and any other authorized
inspectors to demonstrate successful completion of each inspection activity.
Each ITP shall identify the inspection level defined by CONTRACTOR and detail all witness,
hold and certification review points as specified in each IAP.
The nature and scope of implication of CONTRACTOR/ TPIA/ COMPANY will be indicated in
the IAP and ITP’s for each manufacturing and test activity through the letters M, W, H and R,
which means are defined in item 3 above.
PAGE 26 OF
As a minimum, each ITP shall include the following general information:
• RFP No. / Revisions and Date
• VENDOR Name and Location
• Approval signatures
• Equipment or material description
• Inspection level
As a minimum, each activity shall include the following information:
• Process description
• QC requirements
• Reference documents (drawings, procedures, etc.).
• Responsibility for inspection/test
• Acceptance criteria (codes, etc.)
• Reports and documents to be supplied for controls and tests.
• VENDOR Quality Control Department involvement.
• CONTRACTOR Inspection involvement, according to IAP.
• COMPANY involvement according to IAP
• Involvement of Third-Party Agency and/or Notified Body.
For all pressure vessels VENDOR will include, attached to the ITP, a summary list showing
all pressure bearing weld joints and those joints which weld together non pressure retaining
parts to pressure bearing parts with all the NDT’s to be performed on each weld prior and
after the post weld heat treatment (if applicable), as per example PMI, hardness test, etc.
including the % of each NDT.
Applicability of PWHT for each of the former joints shall be indicated in the summary list,
along the joints from where the test coupons must be taken.
VENDOR shall use the attached format (see annex DRP001-PUC-PRO-N-000-004-Tmp07

“NDT List”).
PAGE 27 OF
6.10 SPECIAL PROCESSES DOCUMENTATION
VENDOR shall submit manufacturing procedures for Special Processes for CONTRACTOR
review at least forty-five (45) calendar days prior to the start of works.
Special Processes are considered the following: welding, welding repair, refractory
installation, heat treatment, hydro testing, NDTs, alloy verification (PMI), and in general any
procedure to be used for the inspections to be performed during the execution of the work.
A Welding Dossier, in which are included Weld Map (which is a sketch of the item where are
located all joints and referenced to the corresponded WPS), Welding Procedure
Specifications and Procedure Qualification Records as minimum, shall be submitted for
review by CONTRACTOR for each item in Vendor´s Scope of Supply. Welding Procedure
Specification and Procedure Qualification Records for all pressure retaining welds, including
tack, temporary and repair welds shall be included in Welding Dossier.
The information contained in each weld map shall include, but not limited to, WPS/PQR
which qualify each joint sketch, actual thickness to be welded and materials (Preferably
ASTM equivalent to be indicated). Weld Map shall not be reviewed without applicable WPSs
and PQRs or vice versa.
As a part of the weld map a list/summary of welds shall be included with at least the following
information, weld seam, material, governor thickness, welding process, WPS, PQR, PWHT,
MDMT, impact test require. In case that the welding dossier had any comments,
CONTRACTOR will show in this list the weld seams that could be welded as that part of the
dossier had no comments, regards of this VENDOR need the writing confirmation of
CONTRACTOR to start the welding, VENDOR shall use the attached format (see annex
DRP001-PUC-PRO-N-000-004-Tmp08 Weld Summary List). In case any of these
documents are missed it will be rejected, and will consider as not received for invoice issues.
In case that any of this document is send separately it will be rejected and will be consider as
not received.
Prior to carry out any inspection the applicable procedure shall be sent to CONTRACTOR for
revision, in case that the procedure is not covering on the VDDR the procedure shall be sent
15 working days in advance.
PAGE 28 OF
6.11 MATERIAL CERTIFICATES
Unless it is otherwise indicated, in the PO or in the technical scope of the RFP, VENDOR
shall supply Material Certificates according to the ISO10474:2013 for all and every parts and
components to be supplied according to the following:
Item Parts Certificate Type
Pressure containing Parts note 3 3.1
Direct weld to pressure containing parts note 3 3.1
Non-pressure parts 2.2
Gasket *Note-1
Bolt / Nut *Note-2
Welding consumable for pressure parts 3.1
*Note-1: Certificate type for gasket except ring type gasket shall applied 2.2.
For ring type gasket, Certificate type shall be applied 3.1
*Note-2: Certificate type shall be applied the following；

• Machine Bolt: Certificate Type “2.2”
• Stud Bolt for non pressure parts, Steel structure: Certificate
Type “2.2”
• Stud Bolt for pressure parts (Piping, Equipment, Instrument
etc): Certificate Type “3.1”
*Note 3: For Criticality rating 1 instead of 3.1 shall be 3.2
Above requirement is also applicable to non-metallic products.
Any deviation to this kind of certificate should have been previously agreed between
VENDOR and CONTRACTOR, beforehand the PO is awarded.
CONTRACTOR PO number and CONTRACTOR item number as well as the quantity of

material covered shall be indicated in each bulk material certificate. For equipment PO
number and drawing mark of the material shall be included for a correct traceability.
The definitions of type of certificates are derived from ISO10474:2013.
PAGE 29 OF
6.12 CALIBRATION CERTIFICATES FOR INSTRUMENTS INCLUDED IN VENDOR

SCOPE OF SUPPLY
All measure instruments and safety pressure valves within the VENDOR´s scope of supply
shall be calibrated prior to be shipped to site. A calibration certificate (traceable to
laboratories certified according to ISO/IEC 17025:2005) must be issued per each supply
instrument. These certificates have to make reference to the CONTRACTOR tag number of
the instrument and they must be offered to review and acceptance by CONTRACTOR
Inspector.
A copy of the calibrations certificates duly signed by the inspector shall be sent to
CONTRACTOR attached to the packing notification in an independent document coded as
CER-0006 (Instrument Calibration Certificates) or CUR-0001(Calibration Curves) according
to VDDR and VDDL requirements, while another copy shall be sent to CONTRACTOR with
the Final Quality Dossier inside a particular chapter named “Calibration certificates”. Is
mandatory to attach a traceable sheet indicating CONTRACTOR tag number reference
number of the instrument calibration range, each tag shall include a link to the calibration
certificate. CONTRACTOR reserve the right to not release the goods till all certificates are
not reviewed and supplied by VENDOR in accordance with the above instructions.
6.13 SHIPPING DOCUMENTS
No later than two months since receipt of Purchase Order (in the case of equipment),
VENDOR will send an e-mail with a preliminary packing list, including as a minimum the
following information:
• PO number
• Tag number and CONTRACTOR identification number of the supplied piece.
• Number of packages.
• Net and gross weight (Kg.)
PAGE 30 OF
• Dimensions and volumes per package (m, m3).
When the Purchase Order includes equipment and/or pieces that require special
transportation (exceeding 10 tons gross weight (including packaging, cradles, etc.) and/or
exterior dimensions exceed 11,8 meters length, or 2,20 meters width, or 2,20 meters height,
VENDOR should send a Shipping Drawing indicating as minimum the data required on
“Packing, Marking and Shipping Instructions”.
Immediately after reception of the Inspection Release Certificate from CONTRACTOR, the
following documents should be sent to the CONTRACTOR Expediting Department according
to conditions and in the way as indicated on purchase documentation:
• Packing List (that should include a specific material description) (See template
included in “Packing, Marking and Shipping Instructions”, as part of the Commercial
Conditions & Instructions)
• Shipping Marks (See Packing, Marking and Shipping Instructions”, included into the
Commercial Conditions & Instructions).
• Proforma invoice (without VAT, including complete address of consignee, country of

final destination, number of packages and gross weight in kg.).
• Certificate of Origin, CoO/ EUR.1.
• MDDU, double use material, export license.
• When applicable, Safety Sheet, including IMO class (MSDS Material Safety Data
Sheet).
• Fumigation Certificate for packing (ISPM15 (FAO)/ FUMIX), when applicable.
VENDOR should mark every single package with information about manufacturing location:
MADE IN..... (Country of origin).......
All data indicated on packing list, invoice, certificate of origin and on the remaining
documents must match.
PAGE 31 OF
6.14 FINAL QUALITY DOSSIER (FQD)
The FQD will be prepared by VENDOR according to shown in the RFP (number of copies, in
paper and electronic support) and will be based upon CONTRACTOR's review of the
inspection files and shall provide narrative details of QA/QC activities performed during
manufacturing and fabrication of the equipment or material.
FQD will include, as a minimum, but not limited to each of all applicable information
according to index shown in the table of annex DRP001-PUC-PRO-N-000-004-Att03.
One individual FQD shall be supplied per:
• Each piece of equipment if the PO groups several pieces under the same item.
• Each package unit and machine (composed by several Sections for different
components)
• Each lot of material delivered for bulk materials (i.e. piping, instruments, etc.) for each
RFP.
The FQD documentation should be prepared and compiled on an ongoing basis during the
manufacturing period in a Master Document and kept available for CONTRACTOR Inspector
periodically reviewing, signing and acceptance.
The cover page of the FQD shall be the one included in annex DRP001-PUC-PRO-N-000-
004-Tmp03.
VENDOR will compile all required documents in a book arranged exactly according to
attached index. VENDOR will maintain every item of this index, indicating “non applicable”
when it is necessary. Additional chapters can also be included when necessary.
All chapters shall have a bookmark.
All ITP and welding dossiers include on the FQD shall be the ones reviewed without
comments by CONTRACTOR and shall include the official cover sheet of the Project where
the document status is shown
Two weeks after the Pre-Inspection Meeting, VENDOR should send the index of FQD for
review by CONTRACTOR.
All A3 drawings will be folded to A4 size. Larger drawings, which cannot be reduced to A3
size, will be folded and placed in A4 plastic bags.
PAGE 32 OF
During final inspection visit, the FQD will be available to the CONTRACTOR Inspector for
review and acceptance. IRC will be subject to acceptance/approval of FQD. After this,
VENDOR will send an electronic copy of the FQD, signed and stamped by both VENDOR
representative and CONTRACTOR Inspector, and all pages numbered, to the
CONTRACTOR QC Manager for final review by the share file of the project, a copy of the
transmittal shall be send to the CONTRACTOR QC Manager.
Once the FQD has been accepted VENDOR will send the number of copies indicated in the
RFP to CONTRACTOR Expediting Department not later than one (1) week of acceptance of
material or equipment.
Material delivery shall not be considered complete until the FQD acceptance by
CONTRACTOR.
For bulk material (piping valves):
A complete FQD will be issued when the PO is finished including in the item 8 or 9 “Material
certificates” an excel list ordered by item number with the following information:
• Item number
• Description
• Quantity
• Heat number
• Certificate number
• IRC number
• FQD page number
Items number, material description, material dimensions and heat number shall be include on
each certificate
For Electrical and Instrument materials:
A complete FQD will be issued when the PO is finished, including in the item 8 or 9 “Material
certificates” an excel list ordered by tag number with the following information:
• Tag number
• Item number
PAGE 33 OF
• Description
• Quantity
• IRC number
• FQD page number and book.
The electronic copy should be able to link the excel cells with the corresponding certificates,
IRC’s and pages by clicking on the applicable cell.
When clicking on “valve certificate number cell” and/or “Tag number cell” all valve and/or Tag
certificates shall be shown together
The tag number shall be included on all certificates.
This electronic copy shall be periodically updated by VENDOR and shall be supply at any
time to CONTRACTOR upon request.
ATTACHMENT
DRP001-PUC-PRO-N-000-004-Att01
GENERAL MANUFACTURING SCHEDULE EXAMPLE
1. VENDOR Planning must include, at least, the activities of attached typical planning (See "TYPICAL FABRICATION PLANNING").
2. Planned & Actual Progress must be included for each activity.
3. Relative Weight (R.W.) has been defined by VENDOR, (the completed form is only an example).
4. Progress Curve is the graph of planned and actual progress for summary activities.
REMARKS: The progress and data indicated serve only as examples
DRP001-PUC-PRO-N-000-004-Att01 Page 1 of 2
" T Y P I C A L "
CONTRACT Ref.: FABRICATION PLANNING

EQUIPMENT: REPORT Nr .:
ITEM Nr.: DATE :
Year 2014 2015
Month Jul-14 Aug-14 Sept-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Ago-15 Sep-15
DESCRIPTION Month Nr. 0 1 2 3 4 5 6 7 8 9 10 11 12 13 14
R.W.
CONTRACT AWARD
PLANNING ISSUED FIRST DRAWINGS LAST DRAWINGS for APPROVAL
MAIN DOCUMENTS ISSUED
ENGINEERING 21% P 10% 25% 50% 75% 85% 90% 95% 100% 100% 100% 100% 100% 100%
A
8% 19% 42%
SUBORDER AWARD 16% P 20% 45% 75% 90% 100% 100% 100% 100% 100% 100% 100% 100% 100%
A
18% 39% 66%
STORE UP 28% P 25% 55% 75% 95% 100% 100% 100% 100% 100% 100% 100% 100%
(DELIVERY of MATERIALS)
A
15% 30% 65%
FABRICATION 35% P 10% 15% 25% 45% 65% 75% 87% 92% 95% 100%
A
READY for FINAL INSPECTION
FINAL TEST / DELIVERY
Planned 5,3% 19,5% 37,9% 54,7% 65,7% 71,7% 79,7% 87,8% 91,3% 95,5% 97,2% 98,3% 100,0%
% PROGRESS Actual 8,8% 18,6% 37,6%
120%
% PROGRESS
100%
80%
Planned
60% Actual
40%
20%
0%
1 2 3 4 5 6 7 MONTHS 8 9 10 11 12 13 14 15
GENERAL REMARKS :
P : Planned A : Actual R.W. : Relative Weight
PLANNING ISSUED: A basic program must be included, containing these "TYPICAL" activities.
FIRST DRAWINGS: Setting Plan; Loads; Nozzles orientation; Data Sheets of Electrical Motors, and any other main information.
LAST DRAWINGS for APPROVAL - : As-Built Drawings (not before reaching 95% of progress), "DCS" & "PLC's" information must be included.
DRP001-PUC-PRO-N-000-004-Att01 Page 2 of 2
Instructions to fill in Vendor Progress Report for Equipments
Next you will find the general instructions to fill in the Vendor Progress Report (VPR) in Excel.
The VPR will be sent to the expediter in Excel format at least monthly, as per instructions given to you by the
expediter. If the agreed date is holiday or weekend, please send the VPR before and not after.
Since the report does not include a fabrication schedule (bar chart) or manufacturing program you have to
send your own, where we can follow the progress having into consideration instructions on the DRP001-PUC-
PRO-N-000-004 point 6.3 “MANUFACTURING PROGRAM”.
Please remember that the purpose of filling in this report is to give a clear idea of what materials are in the
order, when is their contractual and actual delivery dates, how is the progress going on, what are the most
important issues that have to be closed and when and that this report is going to be read by many people
who need to have a quick overview of the complete Order. So please update it carefully and never send
half-empty or blank data. The information you include in the VPR have to be consistent with the fabrication
schedule or manufacturing program, the information we receive from inspection visits and the document
status we send you.
The VPR has 4 spreadsheets:
1. General data, equipment progress, areas of concern and general notes.
The first sheet has two pages, and part of it is blocked. Please do not un-block. The upper part is to be filled
in with general data: the expediting report number (01 for the first one you send, 02 for the second you send,
etc.), the purchase order number (this refers to CONTRACTOR PO number and it does not change), report
date (date you send the report to us), equipment description (name of the equipment we are purchasing
from you), vendor (the name of your Company), fabrication location (if more than one, the main location is
ok), contact person (the contact person from your Company) and expeditor (the TR expeditor that will be in
charge of the PO).
The part called “general progress” is blocked and will be automatically filled if you correctly fulfill the cells in
the part below. The weight given to each activity (engineering, suborder award, store-up, fabrication and
final tests and delivery) are fixed and cannot be changed even if you don’t agree with the percentages given
to each activity, since this is a standard document to be used for all the vendors of all kind of equipment.
In equipment tag you put the tag CONTRACTOR assigned to the equipment. In “weighting (importance)
factor” you assign a percentage of importance to every tag, and the sum of all the percentages must be 100.
For example, if you have two equipments and one is bigger, more expensive and more important than the
other you may assign 70% to it and 30% to the other one. Or you may divide the equipment in sub orders,
for example a line for the pump, another for its motor and decide what percentage to give each one.
Page 1 of 3
The activities are divided in “scheduled”, “actual” and “date 100%”. At the very beginning of the project all
will be 0%, since no activities were scheduled nor fulfilled yet. You can only put the date when you plan that
the 100% of each activity will be accomplished (date 100%). The “scheduled” and “actual” percentages will
be regularly updated and if all is ok they will coincide, but if there is a delay the scheduled percentage should
be larger than the actual achieved one. Engineering refers to the sending of main documents. Sub orders to
the placement of the main suborders, fabrication to the percentage of fabrication and final tests and delivery
refers to final inspection and the compliance with the incoterm.
The last column called “Delivery Date” consists in 3 columns: PO (put the contractual delivery date of the
material here), “Forecast” (ideally the forecast delivery date you should put here is the same as the
contractual) and “Revised”. You leave the “revised” cells in blank, unless there was a formal PO supplement
made by TR in which TR revised the original delivery date. If not, do not fill in.
When you scroll below there is a space for “Areas of concern and general notes”. Here you can write all the
relevant information about the engineering (for example, if it has started, if you sent us the general
arrangements, if we owe you documents back, etc.), materials (if subordering has started, if you have any
pending issue about the materials, if material has arrived at shop, etc.), fabrication (when will it start or how
is it going on, if it is as per schedule or not), inspection (for example when is the PIM to be made or when
was it made, the inspection level, etc.) and delivery (any relevant information regarding delivery or any issue
you consider will affect the final delivery). In General notes and actions you can put any other relevant
information, like if you are waiting for some kind of confirmation from us, if there will be a supplement, an
OVR, etc.
IMPORTANT: Always, in every VPR you send, fill this part with details about the order. The idea is that, from
reading the VPR anybody who is not familiarized with the Order can see what is it about, how are things going
on at this point and what is planned for the future until the conclusion of the Order.
2. Sub-order status report. The expediting report number and the purchase order number are automatically
copied from the first page.
Please fill in this spreadsheet with all the materials you plan to suborder and the dates when you expect to
place the sub-orders and the delivery time when you need to get them in order to fulfill the schedule (for
example, to be placed in week 4 and received in week 12). The dates you place here have to coincide with
what you put in the procurement part of your fabrication schedule. Once you actually place the suborder (or
if you already know to whom you will place it) you put the sub-vendor, the actual date of placement and the
actual negotiated delivery date of this material.
So, even though you have not placed one single sub-order yet, this page is not to be sent back empty but
filled with the names of the materials you shall suborder and the planned dates for making and receiving the
suborders.
Page 2 of 3
3. Vendor document and drawing status.

If you do not want to use our spreadsheet for the document status, you can use your own, as long as it has,
at least, the same relevant information in it (document title, revision, on whose side is the document now
and since when, and if on your side, when will you return it).
4. Initial project target:
This is to be filled ONLY ONCE; for the first submission. It is accumulative and not consecutive. This means
that if you start, for example, with the engineering in August and plan to make 10% of it in August you put
10% in August. Then, if you plan to make another 10% of engineering in September, you do NOT put 10% in
September, but 20% since in September the total finished will be 20%. If, in October you make 50% more of
the engineering, in October you put 70% because this is the total that you will have made by end October. If
you will finish all engineering in November, but the order is to be delivered in a few months more, please
keep putting 100% in December, January next year, etc., otherwise the numbers will not appear correctly in
the last bottom row. If in the bottom row you can see the progressive development of the PO, you have filled
everything in correctly.
Page 3 of 3
FINAL DISPOSITION REPORT / FINAL QUALITY DOSSIER
Duqm Refinery & Petrochemical
CLIENT: PROJECT Nº:
Industries Company
PROJECT NAME: P.O. Nº:
EQUIPMENT: COMPANY REFER:
INDEX
DESCRIPTION APPLICABLE
(YES OR NOT)
1 Cover page according to the format specified by the Buyer (see F-ITG-140-001-XII)
2 Index
3 Inspection Release Certificate
4 Manufacturing Certificate and Manufacturer Data Report
Declaration of Conformity according to PED 97/23/CE
5
(Equipment to be installed in Countries of European Community)
6 Certificate of Conformity according to PED 97/23/CE (Equipment to be installed in Countries of
European Community)
7 ITP approved, signed and stamped for each activity which has been witnessed and/or
reviewed by any representative of involved parties
List of utilized materials with a full identification of the item where they have been used and/or
8 their location in the specific piece of equipment/supply assuring perfect traceability with
material certificates and test coupon certificates
9 Material certificates and test coupon certificates
10 Copies of Company approved waivers to Vendor requirements.
11 All Non Conformity Reports and Repairs reports with final disposition and resolutions.
12 Atex certificates (Equipment/Material to be installed in Countries of European Community)
13 Welding material certificates
14 Approved Welding Procedures Specification and Procedure Qualification Record.
15 Welding map
16 List of Welders and Qualified Operators
17 Non Destructive Tests Certificates (RX, UT, PM, LP, Hardness, etc.) including location map of
each test
18 Destructive Test Certificates
19 Certificate of Heat Treatment and Graphs
20 Certificates of Hydrostatic, Pneumatic and Leakage Tests
21 Refractory and Insulation Certificates
22 Performance, Running Tests, Type test and Balancing Certificates
23 Noise and Vibration Tests Certificates
24 Certificate of Calibration of Checking Devices and Certificate of Electric Tests
25 Electrical Protection Certificates as required (Exd, Exe, etc.)
26 Operational Test Reports (FAT)
27 Certificate of Visual and Dimensional Checking, thickness and tolerances
28 Certificate of cleanness, pickling, passivation, protection and painting
29 General arragement drawings with dimensions and tolerances
DRP001-PUC-PRO-N-000-004-Att-03 Page 1 of 2
FINAL DISPOSITION REPORT / FINAL QUALITY DOSSIER
Duqm Refinery & Petrochemical
CLIENT: PROJECT Nº:
Industries Company
PROJECT NAME: P.O. Nº:
EQUIPMENT: COMPANY REFER:
INDEX
DESCRIPTION APPLICABLE
(YES OR NOT)
30 Name Plate (copy or facsimile)
DRP001-PUC-PRO-N-000-004-Att-03 Page 2 of 2
DRP001-PUC-PRO-N-000-004-Att-04
MADE IN INSTRUCTIONS
‘‘’MADE IN … (COUNTRY OF ORIGIN)’’ GUIDELINES.
All equipment / materials / goods with final destination SULTANATE OF OMAN have to
comply with the “Made in….” marking in all the packages and documents officially issued
for this Project,
All Equipment / materials entering Oman must show in which country they were made in
and shall be marked accordingly, using one of the two wordings:
‘’Made in … (+ name of the Country of Origin)’’
or
‘’Country of origin ……………. (+ name of the Country of Origin)’’
Not only the material but also the final external packing of the material must also be
marked in this way, reflecting the marking of the material inside the packing, so the
marking is clearly visible for the customs official.
1. The following examples show wordings that are NOT accepted:

• ‘’Made in Madrid’’ would not be acceptable. Instead: ‘’Made in Spain ’’ or
‘’Country of Origin Spain’’ must be used.
• ‘’Made in NL’’ would not be acceptable. Instead: ‘’Made in Netherlands’’ or
‘’Country of Origin Netherlands’’ must be used.
• ‘’Made in Oklahoma’’ would not be acceptable. Instead: ‘’Made in USA’’ or
‘’Country of Origin USA’’ must be used.
2. The only accepted abbreviations for countries are:
• Made in USA
• Made in UK
• Made in U.A.E.
3. The size of the marking is not relevant as long as it is readable an irremovable.
4. The marking of the material and of the packing may be painted or stamped with non-
removable paint, engraved or placed on an irremovable tag or nameplate attached
or screwed to the material. Marking made by hand with a non-removable marker is
also acceptable. A sticker or piece of paper or writing that can be wiped off is NOT
acceptable as well as any other easily removable marking. The preferred method of
marking material is engraving.
5. The SELLERS must pay attention to eventual “Made in …” or other origin marks which
may appear on the “tag/name plates” of the material and/or different “packing
appliances” - either cartons, plastics, pallets, bags or any kind of container- showing
the country where these particular “tag plates” or “packing appliances” have been
fabricated originally. These marks must be erased and abolished before the shipment
to avoid any possible confusion and contradiction with the official “MADE IN ….”
Page 1 of 6
mark which identifies the imported goods. So, if receiving material from a sub-
vendor, please search to see if it has any origin on it. If it cannot be removed, this
origin has to be declared too, on the documents and the final packing.
6. Sometimes the material contains names of cities or countries that are not the true
origin of the material, but the address of the headquarters of the SELLER or sub-
vendor (for example as part of the standard nameplate). These situations must be
detected prior to shipment and the address abolished or removed or included in the
formal marking as an additional “Made in…” marked along with the actual origin of
the material, and all the shipping documents made to reflect this accordingly. If the
customs officers detect a name of a country or city anywhere on the material that is
not officially declared as the origin, and marked adequately with a “Made in…” or
“Country of origin…” mark, they will claim there is a non-declared origin and proceed
to fine, even though the city or country is not actually the origin of the material but
only the address of the main headquarters. This applies also to any similar situation
where a name of a city or country anywhere on the material or it´s packing is not the
same as the formally marked and declared origin.
7. Small pieces as bolts, nuts, chains and similar pieces, where there is no space
available to insert the marking, or in case of materials whose composition presents
a non solid surface or would not allow direct marking, as liquids or special surfaces,
the “Made in..” marking will be made on the box/bag/tube or any kind of package
that contains the material. For example, in the case of small size screws, these can
be placed into a plastic bag and the bag will have to be properly marked before final
packing (and the final packing marked again with the origin, as instructed before).
8. About the marking of the final packing, when/if different origin materials or
components are included in the same final package, this package must be marked
with indicating all the different origins and the relevant documents shall also
mention all of these origins. For example if the package includes materials that are
marked with China, USA and France origins, “Made in China, USA and France” shall
be placed on the final packing.
9. When an equipment unit (either a pressure vessel, or a rotating equipment, or an
electrical equipment) is built up or contains assembled materials or particular
components made in other countries, the marking “Made in ….(country where the
main equipment was made or assembled)” shall be marked on the main body of the
equipment, as well as in the package containing this equipment (as always).
Nevertheless, all the incorporated materials or components whose origin countries
are visibly marked on them shall be listed in the corresponding Commercial Invoice
and Certificate of Origin and final packing. If the components of an assembled
material have different origins but these origins are not visible, there is no need to
mark them, only one “Made in” mark is valid for the complete assembled equipment
and there will be no need to mention any not-visible origin on any of the documents
either.
If the assembled and marked equipment is shipped along with any loose
components, the origin marking on the main component is NOT valid for material
that is not attached to it or assembled into it, even if they have the same origin.
Page 2 of 6
These components shall be individually marked with their own “Country of origin”
or “Made in ….” mark and also these origins (if different from the original one) must
be mentioned in the documents and on the final packing. In some cases (like if the
loose material are spears or special tools) a separate Commercial Invoice, Packing
list and Certificate of Origin must be issued also, even if the material will use the
same transport.
10. If the materials or components are mounted or assembled in one compound unit, it
is also acceptable to mark the material with “Assembled in…” irrespective of if its
parts come from one or several countries of origin. The rest of the instructions are
the same as in the previous point (if visible, the other origins have to be declared on
the final packing and on the documents, if not, they don’t).
11. It is the SELLER responsibility to dully advise all sub-vendors they may use to source
the materials of these instructions. The SELLER shall require that the sub-vendors
clearly indicate if any part of their material is marked with their address or any visible
origin, and if so, this origin must be or removed, or separately declared in all the
pertinent documents (packing list, certificate of origin), no matter if this material is
mounted on other material or not.
12. It is of utmost importance that the marks are easily visible and that these indications
are fully complied with by all manufacturers who want their goods to be able to go
through the Project.
13. Even for similar and repetitive components of a specific material (as steel plates,
tubes, piping, etc) belonging to the same specification or project or final use,
individual marking per piece or component shall be made. It is required that each
individual loose piece to be duly marked with the mentioned ‘’Made in ……..’’.
14. ‘’Made in …’’/”Country of origin…” marking can be part of the tags/nameplates
inserted in each piece or component. The tags/nameplates will not be rejected if they
do not have this information, provided that the affected piece or component is duly
marked elsewhere.
15. In case of any doubt, it is better to be restrictive and always remember that
documents covering the materials should match the marking on the material itself
and on the final packing of the material.
16. The “Made in..” marking of the material and of the packing must be shown to the
inspector during final inspection. In case the marking of the material or of the final
packing is not available during final inspection or if the inspection is not made by the
inspector in person, the SELLER must send photos of the correct marking of both
material and final packing to TR in order to obtain approval.
17. If the materials enter the Sultanate of Oman without the correct marking: ‘’Country
of Origin/Made in …..’’, alternatively ‘’Assembled in ………’’, it is not allowed to mark
the country of origin on the already arrived goods. If not correctly marked the full
consignment will be stopped at customs, the importer will be heavily penalized and
such cargo will have to be returned to the SELLERS’ country of origin without any
possibility of reconsideration from Customs side. Any demurrage, fine, detention,
extra labor and/or any other kind of extra expenses, including return freight
Page 3 of 6
and its consequences , as well as others that may be declared, derived by the
SELLER’s failure to fulfill above mentioned mandatory instructions, will be at SELLER´s
sole cost and responsibility.
18. Considering all points mentioned above, any other situation for any specific material
should be solved using logic and common sense. If the SELLER has any doubt, it´s
best to consult with the BUYER,
19. See attached photos as examples to help the SELLER on meeting these requirements.
Page 4 of 6
Page 5 of 6
Page 6 of 6
PRE-INSPECTION MEETING AGENDA
1. Introduction of Attendees.
2. Organisation chart & points of contact.
3. Verify Purchase Order acknowledgement.
4. Review Purchase Order and applicable specifications.
verify completeness and scope of supply
highlight specific requirements with regard to supply & inspection
list any exceptions / deviations
5. Clarify documentation requirements.
6. Review sub-order schedule.
Review controlling documentation for sub suppliers
Material procurement status
7. Traceability and certification.
8. Confirmation of production schedule.
9. Review & finalise Quality Documentation
Inspection and Test Plan
Weld procedures & PQR’s
NDE procedures & extent of testing and personnel qualification
Alloy verification procedure
Hydrostatic test procedure
Third Party involvement
Other test procedures
10. Notification for Inspection.
11. Non-conformance procedure.
12. Protection, preservation, packing, marking, storage and shipping preparation.
13. Requirements for Final Disposition report (Final Quality Dossier )
14. Inspection release certificate procedure.
15. Release note procedure
16. Tour of suppliers works to review available facilities & housekeeping.
17. Any other business.
DRP001-PUC-PRO-N-000-004-att 05
VENDOR PROGRESS REPORT
EXPEDITING REPORT Nº PURCHASE ORDER No.
REPORT DATE EQUIPMENT DESCRIPTION
VENDOR FABRICATION LOCATION
CONTACT PERSON EXPEDITER
General Progress
ACTIVITIES WEIGTH SCHEDULED (%) EXECUTED (%) DEVIATION (%)
ENGINEERING (MAIN DOCS) 20 0,00 0 0,00
SUBORDER AWARD 10 0,00 0 0,00
STORE UP 15 0,00 0 0,00
FABRICATION 50 0,00 0 0,00
FINAL TESTS & DELIVERY 5 0,00 0 0,00
TOTAL 100 0,00 0 0,00
Equipment Progress
WEIGTHING ACTIVITIES DELIVERY DATE

EQUIPMENT (TAG) (IMPORTANCE)FACTOR ENGINEERING (%) SUBORDERS (%) STORE UP (%) FABRICATION (%) FT & DELIVERY (%)
(%) PO FORECAST REVISED
SCH. ACT. Start Date Date 100% SCH. ACT. Start Date Date 100% SCH. ACT. Start Date Date 100% SCH. ACT. Start Date Date 100% SCH. ACT. Start Date Date 100%
TOTALS: 0,00% 0,00% 0,00% 0,00% 0,00% 0,00% 0,00% 0,00% 0,00% 0,00% 0,00%
Areas of Concern & General Notes
1 - ENGINEERING
2- MATERIALS
3.-FABRICATION
4.-INSPECTION & TESTS
5.- DELIVERY
6.- GENERAL NOTES AND ACTIONS
NOTE: Please attach to this report updated Master Schedule (Engineering, Procurement, Fabrication, Final tests and Delivery).
DRP001-PUC-PRO-N-000-004-Tmp01 Page 1 of 4
EXPEDITING REPORT Nº 0 PURCHASE ORDER No. 0
SUB-ORDERS STATUS REPORT

MATERIAL / COMPONENT SUB ORDER SUB VENDOR DELIVERY DATE
REMARKS
DESCRIPTION
NUMBER DATE NAME LOCATION SCHEDULED ACTUAL
NOTE: Please attach to this report unpriced copy of new placed suborders
DRP001-PUC-PRO-N-000-004-Tmp01
VENDOR DOCUMENT AND DRAWING STATUS
PO No. 0 PO TITLE 0 VENDOR 0 REPORT DATE 0
Document status Document status Document status

VENDOR SUBMISSION DATE RETURN DATE SUBMISSION DATE RETURN DATE SUBMISSION DATE RETURN DATE
VDDR CODE NMR Code DOCUMENT TITLE Rev. DOC. DOC. DOC. COMMENTS
DOCUMENT NO.
CODE CODE CODE
SCHED. ACTUAL SCHED. ACTUAL SCHED. ACTUAL SCHED. ACTUAL SCHED. ACTUAL SCHED. ACTUAL
REMARKS
DOC CODE: A: REJECTED; B: COMMENTS AS NOTED; C:REVIEWED WITH COMMENTS; F: REVIEWED WITHOUT COMMENTS; I: FOR INFORMATION; R: REVIEWED AS BUILT.
DRP001-PUC-PRO-N-000-004-Tmp01 Page 3/ 4
EXPEDITING REPORT Nº PURCHASE ORDER No. 0
INITIAL PROJECT TARGET

2014 2015 2016
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
ACTIVITIES
ENGINEERING (MAIN DOCS)
SUBORDER AWARD
STORE UP
FABRICATION
FINAL TESTS & DELIVERY
TOTAL 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
* This sheet will be fulfilled only with the first submission.
DRP001-PUC-PRO-N-000-004-Tmp01
INSPECTION NOTIFICATION N°: order nº- XX
PURCHASE ORDER
SUPPLIER SUBSUPPLIER
SUBSUPPLIER
SUPPLIER REF.
REF.
Inspection address
(Manufacturer and location of inspection)
Contact person
Phone number
E-mail address
EQUIPMENT Description EQUIPMENT PARTIAL Inspection & Test Inspection Witness Activity to be performed Inspection Estimated
(see part I of the requisition) item(s) or Plan & Test point (see note 2) date when time
number FINAL (CONTRACTOR Plan step or the material (Indicate
hours or
(See note 1) reference) number Hold is ready days)
point (see note 1)
XXXXXX-XXXXX-
Description Item nº Partial/Final XX W/H XXXXXX XXXXXX XXXXXXX DATE Hours/days
XXXXX
(1) For partial inspection: Drawings + Quality Control Plan , WPS, NDE, ... (when applicable) duly stamped by CONTRACTOR “without comments” or with
minor comments.
For final inspection: Drawings + Quality Control Plan , WPS, NDE ... (when applicable) duly stamped by CONTRACTOR “without comments” and Final
Quality Dossier ready for CONTRACTOR review.
(2) Inspection subject to be detailed (Hydrostatic test, Air leak test ,Routine test,…)
DRP001-PUC-PRO-N-000-004-Tmp-02
VENDOR
FINAL QUALITY DOSSIER
Nr. Rev.
ITEM/MATERIAL
VENDOR JOB NUMBER
VENDOR STAMP
VENDOR QC SIGNATURE
PROJECT :
COMPANY :
P.O : Rev.
CHECKED ON __ / __/ __
by
INSPECTOR _____________
THE PRESENT QUALITY DOSSIER IS COMPOSED BY_____SHEETS, NUMBERED FROM 1 TO _______
This document is property of Duqm Refinery and Petrochemical Industries Company. Its reproduction without previous permission
in writing is strictly forbidden.
PROJECT: Duqm Refinery Project EPC Package One
TWO WEEKS LOOK AHEAD SCHEDULE

WEEKS
ITP/ QC Plan W or H Estimated time (fill in only if test takes more than
Date SUPPLIER Item No. Step No. Activity to be performed Remarks
No. Point one day)
This document is property of Duqm Refinery and Petrochemical Industries Company. Its reproduction without previous permission in writing is strictly forbidden.
DRP001-PUC-PRO-N-000-004-Tmp-04 Page 1 of 1
PO Number :
MCS Number : (PO Number-xxx)
Item Description Quantity Heat number Certificate number Remarks
DRP001-PUC-PRO-N-000-004-TMP-05
This document is property of Duqm Refinery and Petrochemical Industries Company. Its reproduction without previous permission in writing is strictly forbidden.
INSPECTION & TEST PLAN (I&TP) No:
CONTRACTOR/SUBCONTRACTOR NAME: Contract/Subcontract No/Title:
PROJECT TITLE: PO. No.: REV:
WORK AREA/ACTIVITY DESCRIPTION: SUPPLIER:
Inspection Points (*)

Applicable
Activity Quality Control Acceptance Criteria/ Manufacturer
QC Record
Inspection Activity Procedure/
No: verification activity Specification /Sub- CONTRACTOR COMPANY reference
Spec/Drawing
Manufac.
(*) Inspection Points:

H = “Hold Point”; W = “Witness Point”; M = “Surveillance”; R = “Review”
Page 1 of 1
NDT LIST
INSPECTION AND TEST PLAN

MATERIAL
WELD GOVERNOR WELDING TEST IMPACT ROOT PASS7 BACK

WPS PWHT BEFORE PWHT AFTER PWHT
SEAM THICKNESS PROCESS COUPON TEST GOUGE
PT MT PT MT UT RT PMI FERRITE HARDNESS PT MT UT RT PMI FERRITE HARDNESS

INDICATE INDICATE INDICATE INDICATE INDICATE INDICATE INDICATE INDICATE INDICATE INDICATE INDICATE INDICATE INDICATE INDICATE INDICATE INDICATE
% % % % % % % % % % % % % % % %
WELD SUMMARY LIST
WELDING DOSSIER
WELD GOVERNOR WELDING IMPACT NO

MATERIAL WPS PQR PWHT MDMT COMMENTS
SEAM THICKNESS PROCESS TEST COMMENTS

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Duqm Refinery Project EPC Package One 10121

QA, QC/INSPECTION AND EXPEDITING

6.9 INSPECTION & TEST PLAN (ITP) .......................................................................... 25

These instructions should be read together with the following documents:

• Inspection Activity Plan

• Commercial Conditions and Instructions of the Purchase Order

• EN 10204:2004 or ISO10474 Documents

This procedure is applicable to all VENDORs and Sub-Vendors of the Project.

COMPANY : Duqm Refinery & Petrochemical Industries Company

CONTRACTOR : Tecnicas Reunidas Daewoo LLC

FQD : Final Quality Dossier. The combination of manufacturing and test

“H” : Hold Point. An inspection activity that requires the CONTRACTOR/

IA : Independent Inspection Agency acting in the name and on behalf of

IAP : Inspection Activity Plan. Document that determines the minimum of

Inspection : The quantity of inspection activities to be performed on a type of

IRC : Inspection Release Certificate, document issued by CONTRACTOR

“M” : Quality Surveillance - monitoring or observation to verify whether or

MCS : Final Inspection Notification which contains the Materials Certificates

Summary (I. e. for piping bulk material)

NCR : Non conformity report. A COMPANY, or CONTRACTOR, or

NDT : Nondestructive tests or nondestructive essays.

PIM : Pre-Inspection Meeting

PO : Purchase Order issued by CONTRACTOR to a VENDOR for the

QA : Quality assurance, all the planned and systematic actions

QC : Quality Control, the operational techniques and inspection activities,

“R” : Review Point - an activity designated by the CONTRACTOR/

RFP : Technical Requisition issued by CONTRACTOR to purchase

RN : Release Note, document issued by CONTRACTOR Expediting

TPIA : Third Party Inspection Authority, independent Inspection Authority

VDDR : Vendor Drawing and Data Requirements

VENDOR : The company providing materials or equipment for CONTRACTOR

“W” : Witness Point - An inspection activity that requires the

Work : All activities carried out by VENDOR or its Sub-Vendors,

Likewise it will be VENDOR’s responsibility and obligation to get in touch with

5.1 PROJECT QUALITY SYSTEM REQUIREMENTS

5.2 HSE REQUIREMENTS

All COMPANY / CONTRACTOR representatives shall be instructed by VENDOR

CONTRACTOR inspectors and other CONTRACTOR personnel will be entitled to register

5.3 INSPECTION AND TESTING

5.4 FREE ACCESS

COMPANY/ IA/ CONTRACTOR shall be entitled to have their representatives or their

5.5 SUB-VENDOR CONTROL

• Carry out audits, reviews, surveillance, inspections and tests on Sub-Vendors

• In particular, VENDOR shall review Sub-Vendor documents required to be submitted

• VENDOR shall, as part of the detail design documentation, provide for

5.6 INSPECTION LEVELS

The following six levels of inspection shall be used as applicable:

1 : Pre-inspection meeting, surveillance inspections on a regular basis

(weekly, or bi-weekly or monthly), all “W and “H” points in accordance

2 : Pre-inspection meeting, final inspection, FQD review and Inspection

3 : One or more unspecified “in progress” surveillance visit/s and all “W

4 : Final inspection, FQD review and Inspection Release Certificate.

5 : FQD review and Inspection Release Certificate.

5.7 SHOP EXPEDITING LEVELS

A : Resident Expeditor at workshop

B : Shop expediting visits every two days

C : Weekly shop expediting visits