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Barangay Accounting System Manual: For Use by City/ Municipal Accountants
Barangay Accounting System Manual: For Use by City/ Municipal Accountants
System Manual
Accounting Policies –
1. CRDReg – shows the receipts and deposits of
the barangay. Recording is based on the SCD
and CM.
2. SCD – shall be used to ascertain the
correctness of receipts and deposits recorded
in the CHBReg
3. CHBReg – shall be used in reconciling the
deposits and in the preparation of Bank
Reconciliation Statement (BRS)
RECEIPTS and DEPOSITS
Accounting Policies –
4. BRS- shall be prepared by the City/Municipal
Accountant and shall be submitted to the COA
Auditor on or before the 20th of the following
month.
5. Interest earned on bank deposits shall be
recorded at gross.
RECEIPTS and DEPOSITS
Illustrative Accounting
Entries
RECEIPTS and DEPOSITS
Account Account
Title Code Dr. Cr
5.a Credit Memo from the bank for direct deposit of barangay share
from IRA and RPT
To record barangay share from IRA and RPT directly deposited to the
authorized bank as reported in the CRDReg No. __________.
RECEIPTS and DEPOSITS
6.c Receipt of COA Decision granting relief to the BT for the cash
shortage
Account Title Code Dr. Cr
To close the receivable and other deferred credits accounts due to COA
Decision No. ___ dated ____ granting relief to the BT for the shortage
incurred.
7.a Receipt of BnkS with Debit Memo (DM) and original of the
dishonored check
Account Title Code Dr. Cr
Other Receivables 149 xxx
Cash in Bank, Local Currency, Current Account 111 xxx
To record the proceeds of loan secured from the (name of the bank/
lending institution) per SB Resolution No.___ dated ___ net of the bank
charges and interest charged thereon per CRDReg No. ____ (CM
dated___).
Refund of excess cash advance
from officers and employees
To record the receipt of cash bond from supplier ____ per CRDReg
No. ____ (OR No____ dated ____).
Settlement of Audit disallowanaces
Accounting Policies –
Accounting Policies –
Accounting Policies –
Accounting Policies –
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Accounting Policies –
Accounting Policies
Illustrative Accounting
Entries
Disbursements by Checks
Accounts Payable (or appropriate
liability account previously restored) 401 xxx
Cash in Bank, LCCA 111 xxx
To record the replacement of Check No.__ dated ____
reported lost/ spoiled/stale per CkDReg No.__ (Check No.__
dated ___).
Disbursements by Checks
Other Related Transactions
Prior Years’ adjustments 684 xxx
Cash in Bank, LCCA 111 xxx
Accounting Policies –
Accounting Policies –
Illustrative
Accounting
Entries
Supplies and Materials
Office Supplies Expenses 755 xxx
Drugs and Medicines Expenses 759 xxx
Income from Grants and Donations 662 xxx
Office Supplies Expenses 755 xxx
Drugs and Medicines Expenses 759 xxx
Subsidy from other LGUs 656 xxx
Cash in Vault 101 xxx
Miscellaneous Income 678 xxx
Accounting Policies –
Accounting Policies –
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Accounting Policies –
No. of
Property
years
MACHINERIES AND EQUIPMENT
Machinery 10
Agricultural, Fishery and Forestry 10
Communication Equipment 10
Construction and Heavy Equipment 10
Firefighting Equipment and Accessories 7
Medical, Dental and Laboratory Equipment 10
Military and Police Equipment 10
Sports Equipment 10
Technical and Scientific Equipment 10
Other Machineries and Equipment 10
TRANSPORTATION EQUIPMENT
Motor Vehicles 7
Watercrafts 10
Other Transportation Equipment 10
OTHER PROPERTY, PLANT AND 5
EQUIPMENT
Note 1
The estimated useful life shall depend on the length of the
lease. It shall be the period of the lease or the estimated
useful life of the assets, as given, whichever is lower.
Property, Plant and Equipment
Accounting Policies –
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Accounting Policies –
12. Repairs and maintenance of equipment shall be
charged to account “Repairs and Maintenance” of the
specific equipment. Major repairs which resulted in
increased economic benefits or service potential shall
be added to its carrying amount (Item 7.3 of the Philippine
Government Accounting Standards, COA Resolution No. 2006-006
dated January 31, 2006.)
Property, Plant and Equipment
Pro-forma
Accounting
Entries
Purchase of PPE
Accounting Policies –
Accounting Policies –
Accounting Policies –
Accounting Policies –
a. Public Infrastructures
Government equity 501 xxx
Roads, Highways and Bridges 251
xxx
To record transfer of the completed road to the Registry of
Public Infrastructure – Roads, Highways and Bridges at yearend.
Pubic Infrastructures and
Reforestation Projects
b. Reforestation Projects
Government Equity 501 xxx
Reforestation – Upland 261
xxx
To record transfer of the completed reforestation project to
the Registry of Reforestation Projects at yearend.
Pubic Infrastructures and
Reforestation Projects
a. Public Infrastructures
Repairs and Maintenance Roads Highways and 851 xxx
Bridges 111
xxx
Cash in Bank – LCCA
Closing Entries
1. Income Accounts
2. Expense Accounts
3. Income and Expense Summary
Closing Entries
Un-
Pre- Statement
Post -
Accounts adjusted Adjust- Closing of Income Closing Closing
Trial ments Trial and Entries Trial Balance
Balance Balance Expenses Balance Sheet
A B C D E F G H
Title Code Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr. Cr. Dr Cr
Financial Statements
Balance Sheet
Statement of Income and Expenses
Statement of Changes in
Government Equity
Statement of Cash Flows
Balance Sheet, Defined