Republic of the Philippines

Laguna State Polytechnic University

Province of Laguna

OFAD3
(LABORATORY)
BUSINESS REPORT WRITING

AGUILA, CLAIRE R.
2BSOA1
Short Reports
 The Short Report maybe personal, formal, informal and relaxed.
 Short Statement of Facts
 It may range from short statement of facts presented on a single pages or
pages.
 Presented on a single page to a longer presentation taking several pages.

Long Report
 Long report or formal report.

 The report is always a long one and consists of only some of these
parts: cover, title page, content page, letter of transmittal,
recommendation, etc.

 It is even printed someone and bound in hard covers like a book.

Report Cover
 A report cover is a piece of printed stock that goes over your business
reports, creating an effect similar to a booklet or pamphlet. Unlike
folders or binders, which are meant for storing and organizing multiple
documents, these covers focus attention on one set of documents at a
time, such as an annual business report or a certificate of appreciation.
Report covers allow these special documents to take the spotlight and
make a larger impact. They also provide a modicum of protection for
your documents so that they are not lost, damaged or misplaced.
Letter of Transmittal
 A transmittal or cover letter accompanies a larger item, usually a
document. The transmittal letter provides the recipient with a specific
context in which to place the larger document and simultaneously gives
the sender a permanent record of having sent the material.
 Transmittal letters are usually brief. The first paragraph describes what is
being sent and the purpose for sending it. A longer transmittal letter may
summarize key elements of the proposal in one or two sentences and
provide the recipient with other useful information.
 End transmittal letters with a one-sentence paragraph that establishes
goodwill by thanking or complimenting the recipient.

Title Page
The title page of a book, thesis or other written work is the page at or near
the front which displays its title, subtitle, author, publisher, and edition.
(A half title, by contrast, displays only the title of a work.)

The title page often shows the title of the work, the person or body
responsible for its intellectual content, and the imprint, which contains
the name and address of the book's publisher and its date of
publication.

The first printed books, or incunabula, did not have title pages: the text
simply begins on the first page, and the book is often identified by the
initial words—the incipit—of the text proper.

Table of Contents
 The Contents page sets out the sections and subsections of the report
and their corresponding page numbers. It should clearly show the
structural relationship between the sections and subsections.

 Sections are numbered using the decimal point system. Section

numbers appear on the left margin, page numbers on the right.

 The Table of Contents in a document acts as a map for the reader,

making it easier for them to find information in the document based on
title and page number.

 A table of contents, usually headed simply Contents and abbreviated

informally as TOC, is a list, usually found on a page before the start of
a written work, of its chapter or section titles or brief descriptions with
their commencing page numbers.
Abstract of Executive Summary
 An Executive Summary is a short document that details the results of
a laboratory experiment. It may appear as a stand-alone document or
included within a longer report. The reader should be able to quickly
read it and obtain important results and conclusions from an
experiment.

 Need to Consider in Executive Summary

 Background & Purpose: The background should be a paragraph that

contains the goals of the lab and briefly explains what significance it
has to the scientific community.

 Results and Analysis: In 1-2 paragraphs, summarize the most

important results and trends in the experiment. In a stand-alone
document, figures and tables in an appendix can be referenced to
support your analysis.

 Conclusion & Recommendations: The final paragraph should

emphasize the conclusions drawn from the results and how the results
can be used in your scenario. State your conclusions based on the
results of the lab.

Body of Report
 The body section expands and develops the material in a logical and
coherent manner, reflecting the structure outlined in the Introduction. It
contains a description of the findings and a discussion of them. It
should also relate the findings to any theory of relevance. The
following questions are examples of some of the types of questions
the body of your report should seek to answer:

Glossary
 A glossary also known as vocabulary or clavis, is an alphabetical list
of terms in a particular domain of knowledge with the definitions for
those terms. Traditionally, a glossary appears at the end of a book
and includes terms within that book that are either newly introduced,
uncommon, or specialized. While glossaries are most commonly
associated with non-fiction books, in some cases, fiction novels may
come with a glossary for unfamiliar terms.
 A bilingual glossary is a list of terms in one language defined in a
second language or glossed by synonyms (or at least near-
synonyms) in another language.
Appendices
 Appendices contain material that is too detailed to include in the
main report, such as long mathematical derivations or calculations,
detailed technical drawings, or tables of raw data. The content
should be summarized and referred to at the appropriate point in
the body of report. The conventions for appendices are as follows:

• Each appendix must be labelled with a number (or letter) and title

• The appendix numbers and titles must be listed on the Contents page
under the heading Appendices (if more than one) or Appendix (if only
one)

• Each appendix must be referred to by number (or letter) at the relevant

point in the text.