CHAPTER FOUR

4.0 ASSESSMENT OF THE PRACTICE FACILITIES AUDIT IN FACILITIES

MANAGEMENT ORGANISATION IN LAGOS STATE

4.1 Data analysis refers to the breaking down of data gathered from the information on the

research work.

In this chapter, the data collection in the course of the research will be presented in form

of tables. The statistical tool in analyzing the data is the simple percentage, tables and Bar chart.

The analysis carried out in the reaction was based on a total of 200 questionnaires out of

which 120 were filled and returned.

4.2 Data Presentation

Response to questionnaire is used as research instrument and was analyzed with the use

of tables and percentage

Table 1: Gender Distribution of Respondents.

Gender No. of Respondents Percentage

Male 74 62

Female 46 38

Total 120 100

Source: field survey October 2019

From the table above, it shows that 62% of the respondents are male, while 38% of the

respondents are female.

1
 80
60
Gender
40
20
0
Male Female

Table 2: Age Distribution of the Respondents.

Age No. of Respondents Percentage (%)

18-27 yrs 11 9

28-37 yrs 48 40

38 yrs above 61 51

Total 120 100

Source: field survey October 2019

From the table above 9% of the respondents are between the age of 18-27 yrs, 40% of the

respondent are between the age of 28-37yrs, while 51% of the respondent are 38 yrs above.

Age
80
60
40
Age
20
0
18-27 28-37 38 yrs above

2
Table 3: Academic Qualification

Academic Qualification No. of Respondents Percentage

WASC/GCE 0 0

ND/NCE 0 0

HND/BSC 42 35

Msc/Phd 78 65

Total 120 100

Source: field survey October 2019

From the table above it shows that 42 of the respondents which represent 35% are HND/BSC

holder, while 108 of the respondents which represent 65% were Msc/Phd Holders

Academic Qualification
100

50
Academic Qualification
0
Wasc/GCE Ond/Nce BSC/HND` M.Sc/Above

Table 4: Professional Qualification

Professional Qualification No. of Respondents Percentage

Fellow 48 40

Associate 39 32

Probationers/graduates 33 28

Total 120 100

Source: field survey October 2019

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The above table shows that 40% of the respondent are fellow, 32% of the respondents are

associate, while 28% of the respondent were Probationers/graduates.

Professional Qualification
60

40
Professional Qualification
20

0
Fellow Associate Probationers M.Sc/Above

Table 5: Number of Years in Practice

Years in Practice No. of Respondents Percentage

1-5 yrs 12 10

6-10 yrs 25 21

11-15 yrs 41 34

16 yrs above 42 35

Total 120 100

Source: field survey October 2019

From the table above,it shows that 10% have spent between one to five years, 21% have spent

between six to ten years,34% have spent between eleven to fifteen years while 35% of the total

respondent have spent sixteen years and above.

4
 Number of Years in Practice
50
40
30
20 Number of Years in Practice
10
0
1-5 years 6-10 years 11-15 years 16yrs above

SECTION B

Table 6: Identifying the components of facilities audit in facilities management

organization

Component of SA A U D SA
Facilities Audit Rank Percentage Rank Percentage Rank Percentage Rank Percentage Rank Percentage

Regulatory 67 56 53 44
compliance status

Review of facility 107 89 13 11

staffing levels,
operational practices

Recommended 50 42 62 51 8 7
strategy for
implementing
corrective actions

Schedule and forecast 73 60 31 26 16 14

of capital replacement
requirement

Inventory of building 43 35 70 59 7 6
asset

Maintenance 104 87 16 13
assessment of each
building system and
forecast costs to the
remedy

Energy conservation 60 50 60 50
strategies

Note: SA- Strongly Agree, A -Agree, U–Neutral (neither agree nor disagree) DA- Disagree,

SD- strongly Disagree

5
Presented in Table 6 Identifying the components of facilities audit in facilities management

organization, it shows that 56% which makes the larger respondent strongly agreed to Regulatory

compliance status while 44% agreed. 89 % of the respondent strongly agreed to Review of

facility staffing levels, operational practices while 11% agreed. 42 % Strongly agreed that

Recommended strategy for implementing corrective actions, 51% of the respondent agreed while

7% are undecided. 60% of the respondent strongly agreed that Schedule and forecast of capital

replacement requirement 26% agreed while 14% disagree. 35% Strongly agreed to Inventory of

building asset, 59% of the respondent agreed while 6% are undecided. 87% of the respondent

strongly agreed to Maintenance assessment of each building system and forecast costs to the

remedy while 13% agreed. 50% of the respondents disagreed to Energy conservation strategies,

while 50% of the respondent strongly disagreed.

CHART PRESENTATION FOR TABLE 6

80 120
100
60 Review of
80 facility
Regulatory 60 staffing
40
compliance levels,
40
20 status operational
20
practices
0 0
SA A U D SD SA A U D SD

80 80
Schedule
Recommen
60 60 and
ded
forecast of
40 strategy for 40 capital
implementi
replacemen
20 ng 20 t
corrective
requiremen
0 actions 0
t
SA A U D SD SA A U D SD

6
 80 120
100
60 Maintenanc
80 e
Inventory of
40 60 assessment
building
40 of each
20 asset
20 building
system
0 0
SA A U D SD SA A U D SD

80

60
Energy
40
conservatio
20 n strategies

0
SA A U D SD

SECTION C
Table 7: Examine the benefits facilities audit in facilities management organization

Component of SA A U D SA
Facilities Audit Rank Percentage Rank Percentage Rank Percentage Rank Percentage Rank Percentage

Obtaining an up-to- 103 86 17 14

date and complete
asset list

Up-to-date equipment 73 61 32 27 15 12
information

Identifying assets that 104 87 16 13

may not have
preventive
maintenance

Up-to-date photos of 42 34 51 43 27 23
critical assets and
equipment

Central repository for 31 26 67 56 22 18

facilities and
maintenance
documents

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Note: SA- Strongly Agree, A -Agree, U–Neutral (neither agree nor disagree) DA- Disagree,

SD- strongly Disagree

Presented in Table 7 Examining the benefits facilities audit in facilities management

organization, it shows that 86% which makes the larger respondent strongly agreed to Obtaining

an up-to-date and complete asset list while 14% agreed. 61 % of the respondent strongly agreed

to Up-to-date equipment information while 27 % agreed, while 12% are undecided . 87 %

Strongly agreed that Identifying assets that may not have preventive maintenance, while 13% of

the respondent agreed. 34% of the respondent strongly agreed to Up-to-date photos of critical

assets and equipment,43% agreed while 23% are undecided. 26% Strongly agreed to Central

repository for facilities and maintenance documents, 56% of the respondent agreed while 18%

are undecided

CHART PRESENTATION FOR TABLE 7

150 80

60
100 Obtaining
an up-to- Up-to-date
40
date and equipment
50 information
complete 20
asset list
0 0
SA A U D SD SA A U D SD

120 60
100 Identifying 50
80 assets that 40 Up-to-date
60 may not 30
photos of
have critical
40 20
preventive assets and
20 maintenanc 10 equipment
0 e 0
SA A U D SD SA A U D SD

8
 80
Central
60 repository
40 for facilities
and
20 maintenanc
e
0 documents
SA A U D SD

SECTION D

Table 8: Identify the challenges of facilities audit in facilities management organization

Component of SA A U D SA
Facilities Audit Rank Percentage Rank Percentage Rank Percentage Rank Percentage Rank Percentage

Lack of 37 31 38 32 45 37
communication

Fraud 69 57 50 42 1 1

Technological 115 96 5 4
revolution

Demonstrating 22 18 65 54 33 28
appropriate level of
professionalism

Gathering sufficient 8 7 77 64 35 29
audit evidence

Preparation of the ` 29 24 61 51 30 25
facilities audit report

Inexperienced staff 90 75 30 25

Note: SA- Strongly Agree, A -Agree, U–Neutral (neither agree nor disagree) DA- Disagree,

SD- strongly Disagree

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Presented in Table 7: Identify the challenges of facilities audit in facilities management

organization, it shows that 37% which makes the larger respondent strongly disagreed that Lack

of communication is a challenges, 32% disagreed while 31% are undecided. 57 % of the

respondent strongly agreed to fraud has challenges, 42 % agreed while 1 are undecided. 96 % of

the respondents strongly agreed that technological revolution as challenges they are facing, while

4% of the respondent agreed. 18% of the respondent strongly agreed that Demonstrating

appropriate level of professionalism as challenges, 54% agreed while 28% are undecided. 64%

of the total population disagreed that Gathering sufficient audit evidence is a challenge, 29 %

Strongly disagreed while 7% are undecided, 51% of the respondent disagreed that Preparation of

the facilities audit report is a chellenge been encounter 25% strongly disagreed while 24% are

undecided.75% of the respondent disagreed that inexperience staff is a challenge in the

organization while 25% strongly disagreed.

CHART PRESENTATION FOR TABLE 8

50 80
40 60
30 Lack of 40
20 communica Fraud
tion 20
10
0 0
SA A U D SD SA A U D SD

10
150 80

60 Demonstrat
100 ing
Technologic
40 appropriate
al
50 level of
revolution 20 professional
ism
0 0
SA A U D SD SA A U D SD

100 80
80 60
60 Gathering Preparation
sufficient 40 of the
40 audit facilities
20 evidence 20 audit report
0 0
SA A U D SD SA A U D SD

100
80
60
Inexperienc
40 ed staff
20
0
SA A U D SD

11
 SECTION D

Table 9: Identify the way forward to the challenges of facilities audit in facilities

management organization

Component of SA A U D SA
Facilities Audit Rank Percentage Rank Percentage Rank Percentage Rank Percentage Rank Percentage

Innovativeness 103 86 17 14

Adequate 111 92 9 8
training of staffs

Availability of 112 93 8 7
information to
carry out the
facilities audit

Scope of the 65 54 33 28 22 18
facilities audit
should be
defined

No conflict of 103 86 27 14
interest

Availability of 109 91 11 9
resources

Note: SA- Strongly Agree, A -Agree, U–Neutral (neither agree nor disagree) DA- Disagree,

SD- strongly Disagree

Presented in Table 9: Identify the way forward to the challenges of facilities audit in facilities

management organization, it shows that 86% which makes the larger respondent strongly agreed

that Innovativeness as a solution to the challenges, while 14% agreed. 92 % of the respondent

strongly that Adequate training of staffs as a solution to the challenges, while 8 % agreed. 93 %

of the respondents strongly agreed that Availability of information to carry out the facilities audit

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staffs as a solution to the challenges, while 7% of the respondent agreed. 54% of the respondent

strongly agreed Scope of the facilities audit should be defined as a solution to the challenges,

28% agreed while 18% are undecided. 86% of the total population strongly agreed that No

conflict of interest as a solution to the challenges, while 14 % of the respondent agreed.91% of

the respondent strongly agreed Availability of resources as a solution to the challenges while 9%

agreed.

CHART PRESENTATION FOR TABLE 9

150 120
100
100 80
Adequate
Innovativen 60
training of
50 ess 40 staffs
20
0 0
SA A U D SD SA A U D SD

120 80
100
Availability 60
80 Scope of
of
the facilities
60 information 40
audit
40 to carry out
20 should be
20 the facilities
defined
audit
0 0
SA A U D SD SA A U D SD

120 120
100 100
80 80
Availability
60 No conflict 60
of
40 of interest 40 resources
20 20
0 0
SA A U D SD SA A U D SD

13