Tujuan Pembelajaran :

3.4.1. Siswa dapat mengidentifikasi karakteristik Formal Invitation

3.4.2. Siswa dapat mengidentifikasi struktur teks Formal Invitation

3.4.3. Siswa dapat menjelaskan penggunaan Formal Invitation dengan benar

4.4.1 Siswa dapat menceritakan informasi yang mereka dapat dari Formal Invitation

4.5.1. Siswa dapat mengedit Formal Invitation yang diberikan berdasarkan konteks dan bentuk

struktur

4.6.1. Siswa dapat menulis Formal Invitation dengan benar dandengan aturan yang benar
A. Writing Note.

Read this letter of invitation and pay attention to the structure.

VCA School of Drama Sender’s address

28 Dodds Street
Southbank
17 September 2015
Date of the letter
Mrs. Josie Burton
President of Recipient’s name and
Melbourne Chamber of Commerce address
35 Bondholder Street
Southbank
Greeting/ salutation
Dear Mrs. Burton,

My name is Susannah Kidd and I am writing on behalf of the students of

VCA School of Drama. Introduction

We would like to invite you, or a representative of the Chamber of The actual invitation
Commerce to attend a special parody drama entitled “Formalin
Pindang”, based on an Indonesian Folktale The Legend of
MalinKundang, by postgraduate animator, Fanny Hanusin in
collaboration with VCA first-year actors Stuart Bowden, Joana Curtis,
Julia Markowski and Carl Polias. A statement of details
regarding: The event, The time,
The event will take place on:
The date and Place
Day/Date : Monday 5 September 2015 – 7.30 p.m.
Tuesday 6 September 2015 – 6.30 p.m.
Duration : 60 minutes A request for a response
Venue : VCA School of Drama, 28 Dodds St. Southbank
RSVP to : (031) 9685225 or email info@vca.com.au
Dress : Formal Any special considerations
regarding dresses (Dress Code/
It would be a great pleasure for us if you could attend this drama Attire
performance.

Formal sign-off
Your sincerely,

Susannah Kidd

Susannah Kidd Complimentary close

The School Director and signature
 Mr. and Mrs. Jammal Mittal Names of hosts

request the pleasure of your company

Phrasing the invitation
on the auspicious occasion of the wedding
of their daughter
The kind of event
Malti

with

Naresh
(son of Mr. and Mrs. P. K. Goval)
Venue/Place of the event
at their residence at 10,
Mall Road, Shimla, at 8 p.m. Time of the event
on Sunday, 26th of December
Date of the event

RSVP
Mahesh Mittal
Suresh Mittal Where to reply

Some phrases of formal invitation:

 I was wondering if we can ……..

 I would like to invite you for ………….
 Request the pleasure of your company on …………………………
 You are cordially invited to ………………………………
 We are pleased to invite you to……………………………..

Some phrases accepting invitation (Formal)

 Thank you ! I would love to.

 Thank you very much. I’d be delighted to.
 Oh certainly! Thank you.

Some phrases declining invitation (Formal)

 I’d love to, but I’m afraid I’m busy tonight.

 I’d love to, but I already have plans tonight.
B. Exercises

Task 1

These are some letters of invitations and their replies. Can you match them?
Write down the sender of the letters.

Aunt Deasy,
May 18 2015
June 16, 2015
How are you? We
Dear Vicky and James,
haven’t heard from Dear Wendy and Brad,
Just a short note to say,
you for a long time Thank you very much
we’re having a small
since uncle Harry for your kind letter. I
barbeque party on our
passed away. would love to come
wedding anniversary
and stay with you
We are going to stay (29/5) and we were
during the summer
at the mountain cabin wondering if both of
holiday. I am coming by
this summer holiday. you could come. We
train in the second
Why don’t you come also have a spare room
week of July. I’ll give
and spend the holiday in our house.. So,
you an sms for the date
with us? We would there’s nothing to
and the time. Is that all
love to see you. worry about staying
right for you?
the night.
1…………………………… All my love
Best wishes
3………………………..
2………………………….

November 22nd Mr. and Mrs.

Damon Anderson March 10th
Dear Berta, request the pleasure of
Dear Mr. and Mrs.
the company of Mr. +
Thanks for the Anderson,
All the best, Mrs. Timothy Robson
invitation for a small at the marriage of
barbeque party at your Thank you very
1………………….. their son, much for your kind
house. I’m afraid we’re Joel to Alicia
going away on that invitation to Joel’s
Silverstone wedding. We are
day, but we wish you a on March 20, 2015 at
happy wedding very happy to
10.30 a.m. accept.
anniversary. at St. Mary
Perhaps we can come Magdalene church, 64 Your sincerely,
on another occasion in Newgate
and afterwards a 6…………………
the future.
wedding feast will be
Love, held at
Ushfield House, 100
4………………… Victoria Street,
London.
R.S.V.P

5…………………..
Task 2

Fill in the table with the information you get from the letters of invitation above and their
replies.

Addressed Where?
Invitation Formal/Informal Programs Accepted/declined
to When?

1 Informal ……………. …………. ………….. …………………

Barbeque
2 ………………… …………….. Home,29 may declined
party

3 …………………. Acquaintance …………. …………….. ………………….

www.sunset.com

Task 3

In pairs read the text carefully and answer the questions below.

VCA School of Drama

28 Dodds Street
Southbank

17 September 2015

Mrs. Josie Burton

President of
Melbourne Chamber of Commerce
35 Bondholder Street
Southbank

Dear Mrs. Burton,

My name is Susannah Kidd and I am writing on behalf of the students of VCA School of Drama.
 We would like to invite you, or a representative of the Chamber of Commerce to attend a special
parody drama entitled “Formalin Pindang”, based on an Indonesian Folktale The Legend of
MalinKundang, by postgraduate animator, Fanny Hanusin in collaboration with VCA first-year
actors Stuart Bowden, Joana Curtis, Julia Markowski and Carl Polias.

The event will take place on:

Day/Date : Monday 5 September 2015 – 7.30 p.m.
Tuesday 6 September 2015 – 6.30 p.m.
Duration : 60 minutes
Venue : VCA School of Drama, 28 Dodds St. Southbank
RSVP to : (031) 9685225 or email info@vca.com.au
Dress : Formal

It would be a great pleasure for us if you could attend this drama performance.

Your sincerely,

Susannah Kidd

Susannah Kidd
The School Director
Questions:

1. What is the letter about?

………………………………………………………………………………………………
2. Who invited Mrs. Josie Burton?
………………………………………………………………………………………………
3. Why should the invitation be formal?
………………………………………………………………………………………………
4. What event will be held in VCA school of drama?
………………………………………………………………………………………………
5. What do you think Josie Burton should do if she can’t come?
……………………………………………………………………………………………….
6. What is RSVP?
………………………………………………………………………………………………
7. Who should the RSVP be addressed to?
……………………………………………………………………………………………….

8. If you receive an invitation, is the sign “RSVP” often included in the invitation?
……………………………………………………………………………………………….
 9. Is it customary in your country to include “RSVP” in the invitation?
……………………………………………………………………………………………….
10. How do people in your country tell that they can attend or cannot attend in the party?
……………………………………………………………………………………………….

C. Summary

An invitation letter is a type of letter written to an organization or an individual

for their participation or presence in an event or an occasion. The occasion can
be official (formal) or personal (informal)

Two types of Invitation Letters;

1. Official invitation letters are the ones which are written for inviting officials and certain
distinguished people. This invitation follows a formal format with formal tone. The invitation are
related to meeting, interviews, training, conferences, inaugurations, etc.
2. Personal invitation letters are the ones which are written for inviting friends, peers, relatives,
family members, neighbors, etc. to social occasions or event such as: weddings, birthday parties,
anniversaries, baby showers or other activities. Since it is informal, this letter is written in a
mixture of informal format and formal format.
(source; www.letters.targetstudy.com)

The purpose of an invitation letter is to request the

attendance of a particular person, group of people, or
representative of an organization, at some particular event.

RSVP is a request for a response from the invited person. It is an

initials derived from the French phrase Respondez S’il Vous Plait,
meaning “Please respond”.

{RSVP}
Kindly reply by

October20, 2015

YES! NAMES OF ATTENDANCE ……………..

DECLINE WITH REGRET
D. Assessment

Choose the correct answer by crossing A, B, C, D, or E.

The following text is for questions 1 to 3

Dear Mr. Tanaka,

It would be a great honor to have you at the International Traditional Art Conference to be held
from 4 to 8 June at the Taman Ismail Marzuki, Jakarta.
We hereby kindly invite you, a central art figure in Japan, as our distinguished guest to attend
various events at the conference. Your ideas on contemporary art will be valuable in any discussion
session. This letter can be used for the issue of your visa and official airline ticket.
We look forward to your attendance and participation.

Sincerely,

Handoyo Subekti
Conference Director

1. What is the purpose of the letter?

A. To request Mr. Tanaka to visit Taman Ismail Marzuki.
B. To reckon that Mr. Tanaka is a distinguished guest.
C. To invite Mr. Tanaka to attend the art conference.
D. To recommend Mr. Tanaka be granted a visa.
E. To elaborate the events in the art conference.

2. Why does the conference director invite Mr. Tanaka?

A. Because he is Japanese.
B. Because he has never visited Jakarta.
C. Because he majors in contemporary art.
D. Because he will lead the discussion session.
E. Because he has never attended the conference.

3. “…., as our distinguished guest to attend various events….”

What does the underlined word mean?
 A. Memorable D. Creative
B. Established E. Skillful
C. Prominent

The following text is for questions 4 to 6.

Dear Principals,
The Education for The Future Consulting, in association with the Bandung Education Bureau,
would like to invite all Bandung High School to join “The Education for the Future Campaign”. We
are all concerned about education for the future generation. All schools are motivated to join the
campaign. It is very easy to take part.
Find the 15 enclosed posters. Display the posters in the classrooms. We do hope they will
encourage students to continue their education after high school.
The campaign is very important because of the large number of drop-outs. We National statistics
Bureau say the higher a person’s education, the more money he or she can make. A person with a high
school certificate only earns Rp 800.000 a year. However, those who finish their higher education
degree can earn Rp 5.000.000 a year. It is a significant gap. So, it is important to stay in school if
students want to earn more money.
Thank you for your cooperation. Future generation rely on us.

Sincerely,

Suhendar Margita
Director

4. What is the purpose of the text?

A. To motivate students to continue their study after high school.
B. To invite high schools to be part of the education campaign.
C. To introduce the campaign to the students.
D. To motivate students to earn more money.
E. To enquire about the education campaign.

5. What is the function of the poster?

A. To raise money for the campaign.
B. To promote the consulting service.
C. To introduce the program of the Education Bureau.
 D. To motivated students to get a higher education degree.
E. To show the difference between high school and university graduates.

6. “It is really easy to take part.” What does the underlined phrase mean?
A. Attend. D. Develop
B. Follow E. Participate.
C. Support

7. “We do hope they will encourage students to continue their education after high school.”(par.1)
What does the underlined pronoun refer to?
A. Posters D. High School
B. Students E. The consulting company and the education bureau.
C. Drop-outs.

The following text is for questions 8 to 10.

January 5th , 2015

Taufik Maulana
Principal of Surya Wijaya Elementary school
Jln. Mentari 14
Surabaya 11111

Grand opening Day Care Kid Centre

Dear sir,
We are happy to inform you that Maestro Group has started another project named Day Care Kid
Centre within the Surya Kencana community. It will provide care and training for little children in
the community when their parents are busy with their work. New modern facilities are available for
100 new kids from 6 months to 5 years of age.
The opening ceremony of our day care centre is planned for Thursday, January 23 at 11 a.m.. It
will be attended by the Mayor and the stakeholders, such as business partners, social welfare
organization, community representatives and a few parents who have already registered their
children.
We would be extremely thankful if you have a chance to be a part of our celebration.
Kindly inform us of your favorable confirmation and for further information.

Your faithfully,

Siti Rahmani
Director Maestro Group
8. What is the text about?
A. To motivate people to join Maestro Group.
B. To promote Day Care Kid Centre to the parents.
C. To announce the attendance of the opening ceremony.
D. To invite the Principal of Surya Kencana Elementary School to the opening ceremony.
E. To offer the principal of Surya kencana Elementary School to cooperate with Maestro Group.

9. Who will probably not be invited to the opening ceremony?

A. Parents
B. The city Mayor.
C. Business partners
D. Children who have registered
E. Members of social organizations.

10. “It will be attended by the Mayor and stakeholders,…”

What does the underlined word mean?
A. Community members
B. Involved parties.
C. Card holder
D. Customers
E. Citizens
E. Worksheet

Task 1

Read this letter of invitation. Check the writing based on the checklist below.

June 12
Dana and chuck Norris
777 Lander Lane
Meridian, ID 83642

Dear Mr. and Mrs. Norris,

You are cordially invited to a formal dinner in honor of Samuel Green on July 21 at 8 p.m. at the
Boise Hilton.

As you are an associate of Mr. Green, we would like you to speak briefly about his work in the
lumber industry. If this possible, please let me know within the next week.

Please note that this is a black-tie event, RSVP with the name of those attending by July 14.

Sincerely yours,

John Cougar
Chairman, Social Committee

WRITING CHECKLIST

No. Items Yes No

Has the write written
 The sender’s address
 The date
1.
 The recipient’s name
 The recipient’s address
 The greeting/salutation
2. Has the write used the correct phrases of inviting?
Has the writer stated the purpose to invite?
Has the writer included:
3.  The date
 The time
 The contact for RSVP
  The dress code

Has the writer stated his/her brief statement indicating

4.
hopes of the recipient’s attendance?
Has the writer written his/her name and put a signature to
5.
close the letter?
Has the writer used the correct punctuation, spellings and
6.
capitalization?

Task 2

Read this letter of invitation carefully and rewrite the letter by substituting some items with the
ones provided in the box.

To :
Nancy Harris
563, Amityville
New York 11701

December 2nd

Dear Nancy,
We would like to invite you and your family to the barbeque party at our home on December 24th
at 6 p.m..

I really hope you will be able to make it. Hope to see you and your husband on the party evening.

Looking forward to seeing you.

Warm Regards,

Jennifer Linton

All Staff Members of Eureka Book Publisher – Dr. M. Hatta 98 Pekanbaru, Riau – February
23rd – Staff Members – (Begin your letter with: After almost 28 years of service in Eureka Book
Publisher, Mr. Parlindungan, our editing Director is retiring) – to his celebration of his
retirement in order to honor his dedication to the company – The conference Hall – 7th March –
1 p.m. – We – all of you – the event memorable for him – on the retirement party – Sonny
Napitupulu.
Write your letter here!

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Task 3

Now, in a group make your own written invitation based on the following situations. Create an
interesting and creative invitation for these situations. Make all invitation formal.

Situations:

1. You want to make a private dinner party of 8. Invite your close friends to come over for
dinner and spend the night together.
2. Your favorite smart phone is about to release a new product. Let’s pretend that you work for
its marketing division. You want to invite the press to come to the launching event.
3. Your oldest sister is going to have a baby. She has planned to make a baby shower. Help your
sister making the invitation card.
4. Your school is going to make a raise-fund bazaar. The money will be used to fix the school
gym. Create an interesting invitation to invite people to come and donate.
5. You are going to perform in a music recital next week. Send an invitation to your friends to
come to your recital

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.
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k
Write your letter here!

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