EVENT MANAGEMENT SYSTEM

AN INTERIM PROJECT REPORT

Submitted by:

Uttkanth Agrawal -171B145

Anjali Dwivedi -171B164

Twaran Sahai -171B142

Under the guidance of: Dr. Dinesh Kumar Verma

October - 2019

Submitted in partial fulfillment for the award of the degree

of

BACHELORS OF TECHNOLOGY

IN

COMPUTER SCIENCE

Department of Computer Science & Engineering,

JAYPEE UNIVERSITY OF ENGINEERING & TECHNOLOGY,

A-B ROAD, RAGHOGARH, DT. GUNA-473226, M.P, INDIA

 TABLE OF CONTENTS

DECLARATION

ACKNOWLEDGEMENT

CHAPTER 1 - INTRODUCTION

1.1 - Scope of Project

1.2 - Existing System

1.3 - Proposed System

CHAPTER 2 - SYSTEM ANALYSIS

2.1 - Functional Requirements

2.2 - Non – Functional Requirements

2.3 - Software Requirements

CHAPTER 3 - MODULES

3.1 - Use-Case Diagram

CHAPTER 4 - REFERENCES
 DECLARATION

We the students of Jaypee University of Engineering and Technology have

completed the Project on Event Management System for the Academic Year
2019.The information given in this project is true to the best of our knowledge and
has been done by us under the guidance of our supervisor Dr. Dinesh Kumar
Verma.

Uttkanth Agrawal – 171B145

Twaran Sahai – 171B142

Anjali Dwivedi – 171B164

B.Tech Program

Department of Computer Science Engineering

Jaypee University of Engineering and Technology,Guna

 ACKNOWLEDGEMENT

We are really greatful because we managed to complete our Event Management

System Project within the time given by our supervisor Dr. Dinesh Kumar Verma.
The project cannot be completed without the effort and co-operation from our
group member’s, Group members Uttkanth Agrawal (171B145),Twaran Sahai
(171B142), Anjali Dwivedi(171B164). We also sincerely thank our other faculty
members for the guaidance and encouragement about the project. Last but not
least, we would like to express our gratitude to our friends and respondents for
there support and willingness to give some time on discussion about the project.
 1. INTRODUCTION

MEANING OF THE WORD ‘EVENT’

“The use of unconventional media / method involving people witnessing a

happening within a capsule of time, for the purpose of communication of a
message”. An event is a live multimedia package carried out with preconceived
concept, customized or modified to achieve the clients’ objectives of reaching out
and suitably influencing the sharply defined, specially gathered target audience by
providing at complete experience and an avenue for two way interaction.

Event in terms of Cultural and social life:

In cultural and social life, an event refers to a social gathering or activity, such as:

•A festival, for example a musical festival

•A ceremony, for example a marriage

•A party, for example a birthday party

Event in terms of science:

In science, an event is something that takes place at a particular place and time.
Specifically, event may refer to:

•Phenomenon, something observable at a given time

•A point in space time, a concept of the theory of relativity

•Event (particle physics), a set of elementary particle interactions

•Event (probability theory), a possible outcome of an experiment

•Extinction event, when a large number of biological species die out in a relatively
short period of time.

Event management system is used to manage all the activity related to event. In any event
many service providers work simultaneously and it is very hard to manage these
providers. It is also important for event organizer that he has all the contacts details of
these service providers so that he can contact them any time to plan an event at given
time. To manage all these activity we have developed this website.

Programming

In programming, an event is a software message that indicates something has

happened, such as a keystroke or mouse click.

Common usage

In common usage, an event (as opposed to a special event) has a connotation of an

occurrence which is more common than a phenomenon (due perhaps to the
difference between a two syllable word and a four syllable word). Thus, in
common usage, a keystroke is an event, where the Big Bang might be connoted a
phenomenon(a special event which denotes the beginning of the universe). For
example, portal: current events denote “events” rather than “phenomena”.

MEANING OF THE WORD ‘MANAGEMENT’

The term "management" characterizes the process of and the personnel leading and
directing all or part of an organization through the deployment and manipulation of
resources (human, financial, material, intellectual or intangible).According to the
Oxford English Dictionary, the word "manage" comes from the Italian word
maneggiare(to handle). Management has to do with power by position, where as
leadership involves power by influence.

1.1 Scope of Project

To get success in the event management area, user should have strong network
contacts of service provider. These contacts are essentially providers of specific
services who can be mobilized quickly to participate in any given event. To make
an event successful event manager needs different service provider like detail
services of the events, event Organizers, past lines, public relations and so on. In
present system Event Organization has to do all management work manually.
Keeping this entire problem in mind we have developed this website. This website
helps the event management organization to manage their manual work online and
they can also retrieve report of last event they have completed.

The objective of this project is to manage all the data related to the various events
that take place in our university i.e. details of Event, Student, Theme, Registration.
The project is built at administrative end thus admin is guaranteed the access. The
purpose is to maintain a centralized database of all event related information. The
goal is to make an efficient and convenient website that support various functions
and processes necessary to manage the data efficiently.

We have tried various processes:

 Be easy by the user to understand

 Be easy to operate
 Have a good user interface
 Be expandable

1.2 Existing Systems

The existing system is static and hence not providing secure registration and
attractive interface for the users. The systems are not providing on-line registration
or information to others regarding the on-going events. The system is not providing
event management through internet. The system is not providing proper events
information. The system is giving manual information through the event
management executer.
Some of the existing systems include:
 D’equinox app (play store)- This is a google playstore static app .It just
shows information about events. It doesn’t contain any login, or sign up
feature.
 Social media pages- These pages are created to increase visibility of event
organised. Here you can just know about particular event.
 JUET official website- It gives a brief description about the annual fest
D’equinox.
 Knowafest.com website- It is a platform which covers almost all the annual
fests organised by various universities.

1.3 Proposed System

The development of this new system contains the following activities, which try to
automate the entire process keeping in the view of database integration
approach. This system maintains user’s personal, address, and contact details. This
system will provide on line help and search capabilities. User friendliness is
provided in the application with various controls provided by system rich user
interface. Authentication is provided for this application only registered users can
access event information’s. This system provides the employees to manage the
events systematically. Hence our system includes various functional and non-
functional requirements.
 2. SYSTEM ANALYSIS

2.1 Functional Requirements

Functional requirement defines a function of a software system or its components.

A function is described as a set of inputs, the behavior, and outputs. Functional
requirements may be calculations, technical details, data manipulation and
processing and other specific functionality that define what a system is supposed to
accomplish. Behavioral requirements describing all the cases where the system
uses the functional requirements are captured in use cases.
Some of the functional requirements of our project are:
 Login/Sign up
 Register
 Event Selection and Details
 Logout
 Payment(if applicable)
 Feedback
2.2 Non – Functional Requirements

Requirement that specifies criteria that can be used to judge the operation of a
system, rather than specific behaviors. They are contrasted with functional
requirements that define specific behavior or functions.
Some of the non-functional requirements are:
 Reliability
 Availability
 Security
 Maintainability
2.3 Software Requirements
Frontend : HTML, CSS, Bootstrap, JavaScript
Backend : NodeJS (still to be implemented)
Database : MongoDB
Web Technologies : Html, CSS, JavaScript
IDE : Sublime Text 2
 3. MODULES
Various modules of Event Management System includes:-
 Login: Used for managing login details
 Sign Up: Used for managing signup details if the user doesn’t have login
 Register: Used by the user to register for the various events
 Event Selection and Details: Used by the user to select events they are
interested in and they can even know the details about the respective events
 About Us: Used for letting user to know about the various fest events and
about the Wings and Contact details and faculty members of the university
 Sponsors: Used to know about the various sponsoring committees and
organization
 Manage Profile: Used by admin to manage the profile of registered students
 Logout: Used for logging out of the website
 Add/Remove or Edit: Used to add remove or edit the events
 View Students Registered: Used for viewing the details of the registered
students
 Feedback: Used for taking feedback or responses of the user