INVITATION OF PROPOSAL

INTRODUCTION
1. Background
1.1 National Highways Authority of India (NHAI) is engaged in development of National
Highways entrusted to it by Ministry of Road Transport & Highways. As part of this endeavor,
the Authority has taken up development of the highways through Public Private Partnership
(PPP) on Design, Build, Finance and Operate (DBFOT)/Hybrid Annuity Model (HAM)/OMT
and EPC basis.
1.2 The Model Concession Agreements (MCA)/Contract documents stipulate that the
Concessionaire shall develop, implement and administer a surveillance and safety programme
for providing a safe environment on or about the Project Highways and/or shall comply with
the safety requirements set forth in Schedule ‘L’ of Model Concession Agreement (MCA) for
BOT/HAM projects, Clause 10.1 of EPC contracts and Schedule ‘H’ of the MCA of OMT
projects (Please refer to the Annexure).
1.3 The Agreements also envisage that NHAI shall appoint an experienced and qualified firm or
organization as a “Safety Consultant” for carrying out safety audit of the Project Highway in
accordance with the safety requirements set forth in Schedule-L/Clause 10.1 of EPC contracts
or Schedule-H (whichever applicable) for the aforesaid Phases of Project.
1.4 NHAI has empanelled firms as safety consultant for providing consultancy to the project
highway in accordance with the safety requirement set forth in the Schedules mentioned above.
Only those consultants who have been empanelled by NHAI are eligible to submit their
financial proposal and work shall be awarded on least cost basis.
1.2 Requests for Proposal

NHAI had invited applications from the interested firms for empanelment as safety consultants
for carrying out safety audit of the project highway in accordance with the safety requirement
setforth in Schedule ‘L’ of the PPP/HAM projects. In response to the invitation of application
for above mentioned assignment, 11 teams/08 firms/organizations have been empanelled as
circulated vide NHAI Circular No. NHAI/RSC/2012/Empanelment/102582 dated 10.07.2017
enclosed and 04 teams/04 firms/organizations have been empanelled as circulated vide NHAI
Circular No. NHAI/RSC/2012/Empanelment/4460 dated 17.05.2019. Both circulars are
enclosed as Appendix-I.

Further, for expeditious disposal, all ROs has been assigned for inviting RFP at their own
level, keeping in view the status of each project and do the procurement in consultation with
Technical Division at HQ.

NHAI now intends to appoint the empanelled firms or organizations for its various projects
(PPP projects on DBFOT basis/HAM/EPC projects or OMT projects). The details of the
projects for which safety consultant are to be appointed are given in the RFP at Appendix-VI.
Some survey activities as detailed in this RFP, which are vital to know Road condition and
having direct bearing on Road Safety Audit are part of the Scope of work. Survey results are to
be co-related with other Road Safety Audit Reports.
The RFP has been invited through e-tendering portal i.e. https://etenders.gov.in. The
interested Firm may download the RFP document from the e-tendering portal of the Employer
from 18.11.2019 to 17:00 hrs on 17.12.2019. The Firm who downloaded the RFP document
from the website will be required to pay the non-refundable fee of Rs. 5000/- towards cost of
RFP, through NEFT to the account of the Authority as below.
Account Number 1471201001629
IFSC Code CNRB0001471
Name of the Branch Canara Bank, Arera Colony Branch, Bhopal
Name of the Beneficiary NHAI RO MP Bhopal
The applicant required to submit the details of the NEFT transaction (during submission of
online application) as a proof of submission of Rs. 5000/- towards cost of RFP.
 The Financial Proposal, shall be submitted separately for each project on e-tendering portal
for which the firm may wish to apply in the format given in Appendix-II.

The RFP is open to all the empanelled consultants who may apply for only those projects in
which they do not find or anticipate conflict of interest as defined in this RFP. However, if a
bidder applies for DPR Consultancy, Independent/Authority Engineer and Safety Auditor, the
project awarded first shall prevail. Each team of two key personnel of a firm shall not be
eligible for award of more than two NHAI contract packages at any point of time. Further,
firms empanelled for more than one team shall be eligible for award of multiple number of
packages depending on the number of empanelled teams. However, a firm shall also not be
allowed to propose more than one team for the same NHAI contract package.

Payments will be made on the basis of deliverable and not on man months. However, for
ensuring proper output and deliverables, minimum number of key personnel required for
carrying out the task and their experience and qualification has been detailed in this RFP
document.

The Performance Security to be submitted by the successful bidder will be 5% of the

contract value. The Performance Security should be valid for the duration of services plus six
months. The conditions regarding award of the work to firms are stipulated in the RFP.
1.3 Due diligence by Applicants
Applicants are encouraged to inform themselves fully about the assignment and the local conditions
before submitting the Proposal by paying a visit to the authority and the project site, sending written
queries to the authority, and attending a Pre-Proposal Query on the date and time specified in Clause
1.10.

1.4 Sale of RFP Document

RFP document can also be downloaded from the Official Website of the Authority from 17:00
hrs on 18.11.2019 to 17:00 hrs on 17.12.2019.

1.5 Validity of the Proposal

The Proposal shall be valid for a period of not less than 60 days from the Proposal Due Date (the
“PDD”).
1.6 Brief description of the Selection Process

Selection for project specific work will be done on least cost basis.

1.7 Currency of Financial Quotes

1.7.1 For the purposes of evaluation of Applicants, all financial quotes shall be made in INR and quotes
in other currencies shall not be accepted.

1.7.2 All payments to the Consultant shall be made in INR in accordance with the provisions of this RFP.
The Consultant may convert INR into any foreign currency as per Applicable Laws and the
exchange risk, if any, shall be borne by the Consultant.

1.8 Schedule of Selection Process–

The Authority would endeavor to adhere to the following schedule

Event Description Date
1. Last date for receiving queries/clarifications [09.12.2019]
2. Authority response to queries [11.12.2019]
3. Proposal Due Date or PDD [18.12.2019 upto 12:00 hrs.]
4. Opening of Proposal [19.12.2019 at 12:30 hrs.]
5. Letter of Award (LOA) [Within 10 days of PDD]
6. Signing of Agreement Within 10 days of LOA
7. Validity of Applications 60 days of Proposal Due Date
 1.9 Pre-Proposal visit to the Site and inspection of data

Prospective applicants may visit the site and review the available data at any time prior to PDD. For this
purpose, they will provide notice to the nodal officer (PD, PIU-Chhatarpur) specified below at least two
days prior to the visit:

Phone: (07682)-244401
Mobile: 7000564545
Email: piuchhatarpur@nhai.org

1.10 Deleted.

1.11Communications

1.11.1 All communications including the submission of Proposal should be addressed to:

Regional Officer,
National Highways Authority of India,
Regional Office,
E-2/167, Arera Colony,
Near Habibganj Railway Station,
Bhopal (M.P.) – 462010
Phone: 0755-2426638, 2426698
Email: robhopal@nhai.org

1.11.2 The Official Website of the Authority is: http://www.nhai.org and the e-tender portal is
https://etenders.gov.in. Applicants shall upload their proposal on the e-tender portal as per
the procedure specified in this RFP.

[Note: Please open the page https://etenders.gov.in and then page ‘*****’ to access all
the posted and uploaded documents related to this RFP].

1.11.3 All communications should contain the following information, to be marked at the top in
bold letters:

“RFP Notice No. NHAI/RO-MP/SC-CHH-II/2019/

Signature Not Verified

Digitally signed by RAJENDRA KUMAR
GUPTA
Date: 2019.11.18 15:56:03 IST
Location: eProcurement System for Central
PSUs