TALLY

Tally is a main program made by Peontronies Pvt. Ltd.

company. It is design for all types of accounting solution
and stock management. It is DOS based version which
include accounting and windows based inventory control
system. Its main technology is based on alignment of
various transactions happens on company other report
and book writing is made by the tally own. For the each
transaction ledger a/c entry be open after this voucher
entry is done.
Type Of Tally Version

Tally 4.5
Tally was started with is first version of Tally 4.5, which was a DOS based
program. This program was very light weight and very fast in operation.
Tally 5.4
The next version was 5.4 which was graphic interface version. It became popular
in the masses. Its pirated copy made it most popular accounting software.
Tally 6.3
Next version was tally 6.3 which was truly windows based version which could
support fast printing and with VAT implemented. Tally 6.3 came with water tight
security in terms of piracy. With its dongle it was almost impossible to crack.
Although crack of software were available but Tally's policy of frequent upgrades
and newer releases does the trick.
Tally 7.2
Next version of Tally was Tally 7.2. It was also fast version with lots fo new
feature like statutory compliant versions. Different VAT rules for different states
was achieved with this version.
Tally 8.1
Tally 8.1 was developed with new data structure of Tally. A module of POS and
Payroll was added to it. It could not live up to the expectations with the people and
marred by bugs. Company rectified many but the version could not become
popular and company has to abort it before time and launch new version.
Tally 9
This is the latest version of Tally which has maximum features. All other versions
have been declared end of life period by Tally company. Tally 9 has advance
features like Excise for Dealers, Payroll, FBT, TDS, e-TDS filing facility etc
along wit its regular features related to accounting and inventory management.
Company Information (SCREEN PROPERTY)

The first step to get started in Tally.ERP 9, is to Create a

Company. The initial screen appears as shown:
The Gateway of Tally screen is divided into six sections, namely
Horizontal Button Bar, Main Area (Ctrl+M), Info. Panel,
Calculator Area (Ctrl+N), Task Bar and Vertical Button Bar.

The elements of the Gateway of Tally screen are explained

below:

Horizontal Button Bar

The Buttons, Print (Alt+P), Export (Alt+E), E-mail (Alt+M),

Upload (Alt+O), Language (Ctrl+L), Keyboard (Ctrl+K), Control
Centre (Ctrl+K), Support Centre (Ctrl+H) and Help (Alt+H) can
be seen in the Horizontal Button Bar.

Control Centre (Ctrl+K) � Login to the Control Centre for

account management

Support Centre (Ctrl+H) � To access support incidents,

queries and track the resolution status

Help (Alt+H) � To access Tally.ERP's online context-sensitive

help

Main Area (Gateway of Tally)

The Main Area is separated into two:

1. Left-hand side area

2. Right-hand side area

The left-hand side provides information on Current Period,

Current Date and List of Selected Companies (Name of the
company and the date when last entry has been made).

The right-hand side displays the Company Information menu

such as Select a Company, Create a Company, Backup a
Company or Restore a Company and so on.
Hot Keys

Hot keys are capitalized and appear in red colour on all the
menus. Using the Hot Keys in Company Info menu will take you
to the relevant screen or sub - menus within the selected option.

Info. Panel

The Information Panel or Info Panel as it is widely known appears

at the bottom part of the screen. It is divided into five blocks, the
first four block give you vital information on the various aspects
of the product installed on your computer where as the last block
contains the calculator.

The user, based on his requirement can hide the Info Panel to
give you a larger working area. To hide the Info Panel click on
the [x] close button, a green colour band appears with a ^ (up
arrow symbol) indicating the info panel is hidden. To un-hide
the Info panel click anywhere within the hidden Info Panel or
activate the Calculator Pane by pressing Ctrl+N.

By default the Info Panel is displayed in Gateway of Tally or

the Company Info menu and remains hidden in other screens or
reports. To display the Info Panel in all the screens or reports
click any where within the hidden Info Panel.

To always display the Info Panel across all the screens or

reports follow the steps shown:

Go to Gateway of Tally > F12: Configuration Menu >

General

 Set the option Always show Info Panel to Yes,

Tally.ERP 9 will always display the Information Panel in all
the screens or reports

Or

In the Company Info or Gateway of Tally

  Click close to hide the Info Panel
 Double click any where within the hidden Info Panel

A brief write-up about each block of information panel is given

below for your benefit

Product Block

The product block of the information panel displays

the Tally.ERP 9 logo. You can click on the Product band to
access the Product Details screen or click on theTally.ERP
9 logo to visit www.tallysolutions.com.

In the Product Details screen highlight the required option and

press Enter to visit the download page and get latest information
about various aspects of the product.

Version Block

The Version block displays important product information such as

 Series: is the product series installed on your computer.

When the status of the series is Latest, it indicates that
the most recent series of Tally.ERP 9 running on your
computer.
 Release: Basically displays a number indicating the
version of the installed product for the respective series.
When the status of the release is displayed Latest, it
indicates that you are using the most recent version of
Tally.ERP 9. In case you are using the older release of
Tally.ERP 9, the status is displayed 9.9 Available, which
indicates the latest version of Tally.ERP 9 is available for
download.
 Edition: displays the edition of the product installed
which is either Silver or Gold or Auditor.
  Users: The number of users displayed are based on the
product edition installed. The number of users
for Silver is limited to One whereas Unlimited users can
simultaneously work on the Gold and Auditor edition.
 Click on Version block, the Product Details screen
appears displaying the detailed information about
the Series, Release, Build, release Status as of
date,Version and Edition of Tally.ERP 9 installed on your
computer.

Highlight the required option and press Enter to get the latest
information on various aspects of the product.

License Block

The License Block displays information related to the product

licensing such as

 Serial Number: displays the activated license serial

number for the respective product edition. On detecting a
copyright violation the License Serial Numberwill turn
 blank and Invalid License is displayed in red instead
of Site ID and Account ID.
 Remote Serial: The remote serial number appears when
you have logged in as a remote user or logged in to
the Control Centre or Support Centre.
 Site ID: It is the site name assigned by the user while
activating a multi-site license. In a multi-site licensing
scenario the first site activated is assigned PrimarySite
ID.
 Account ID: displays the E-Mail Id of the Account
Administrator which was provided in the activation form.
 Tally.NET Subscription valid till: displays a date
indicating the validity of Tally.NET subscription. The date
is displayed in red colour seven days before the expiry of
the Tally.NET subscription. On expiry of the Tally.NET
subscription a message Tally.NET Subscription
expired on 99/99/9999 will appear in red.
 Click on License block of the Info. Panel.
The Tally.ERP 9 License and Tally.NET Details screen
appears displaying License Details, Remote License
Details and Tally.NET Account Details of the
respective license serial number.
Configuration Block

The configuration block of the information panel displays the

following information

 Stat: displays the version of the statutory file in use.

When the status of the statutory file is Latest, it
indicates that you are using the most recent version of
the statutory file. When the status displays 999
Available it indicates that you are using the older
version of the Statutory file and the latest version is
available for download. In case the Tally.NET subscription
has expired and you are not eligible to use the higher
version of the statutory file with an older release of
Tally.ERP 9 then the word Stat and the release
number 999 appear in red.
Calculator Pane

The Calculator Pane allows you to perform simple and complex

mathematical operations required by the user eliminating the
need of an additional calculator at his desk. To activate the
calculator press Ctrl+N or click within the Calculator
Pane where ever it is displayed.

Task Bar

The menu path appears in the lower left corner of the Bottom
pane.

The Current Date (system date). three letter day, date, month
and year are displayed in DDD, DD, MMM, YYYY format on the
right-hand side.

System Time appears on the lower-right corner in Hour:

Minutes: Seconds (HH/MM/SS) format.
Button Bar

The buttons are designed to make the work easier and faster,
they vary from one screen to another based on the screen
functionality. They appear on the right hand side of the Tally.ERP
9 screen and the inactive buttons are greyed out. You can either
click these buttons or press the shortcut keys to access the
relevant screen.

The following are some of the buttons and their functions:

F1: Select Cmp � To select the company from the List of

Companies and access data from other data directories on the
local system or through the network. You can also access the
Directory field by pressing [Backspace].

F12: Configure � To access the configuration settings to

manage the information entered in Tally.ERP 9. For example, you
can access the General Configuration to set country specific
defaults, before creating a company.

Buttons where a character or function key is underlined indicates

that you have to press underlined character or the function key
along with [ALT] key.

Buttons where a character or function key is double underlined

indicates, you have to press the character or the function key
along with [CTRL] key.

 F1: Press the shortcut function key [F1] to select a

company
 F1: Press [ALT+F1] to shut a company
 F8: Press [CTRL+F8] to select the Credit Note voucher
 Ctrl+M: Press Ctrl+M to access the Gateway of Tally
 Ctrl+N: Press Ctrl+N to access the Calculator frame
Close Button

The Close Button in the upper right corner functions similar to

the use of Esc in Tally.ERP 9. It brings you to back to the
Gateway of Tally.ERP 9 from any screen.

Minimise Button

The Minimise button performs the standard Windows Operating

System function, allowing you to minimize Tally.ERP 9 and work
on other applications. To restore Tally.ERP 9, click on
the Tally.ERP 9 icon on the taskbar.

OPEN THE TALLY FOLDER DIRECT AND SHORTCUT TYPE

CREAT

SELECT

DISPLAY

ALTER

BACK UP

RESTORE

RECOVERY OF DATA

QUIT
Create:- This option is used to create information about a new company. It can
include company name, address, income tax, sale tax no account of any year. The
report of the date of accounting started, password no. etc can be get.

Select:- By Showing created company list this option opens the selected company
on which its account entry and maintenance can be done.

Backup:- All the accounts of related to selected company data files can be
do9press in the floppy to record. In which if data size is exceeding more than one
floppy can be used by continuo tally back up 001, 002 and so on files can be
copied.

Recovery of Data:- All the data occurs either due to various infection or due to
fluctuation of power. Can be corrected by this option.

Quit :- Tally can be close by this option if created company needs to be related
than.

Grouping of Legged A/C:- This option Creating of all ledger a/c heads and a/c
groups getting information. Correcting budget for all a/c heads is possible.
S. No Ledger Type of Account Tally Group Nature
1 Shop Keeper Personal Account Account Payable/Sundry Creditor C.L.
2 Customer Personal Account Account Receivable /Sundry Creditor C.A.
3 Bank Saving Personal Account Bank Accounts C.A.
4 Post Office Saving Personal Account Bank Accounts C.L.
5 Capital Personal Account Capital Account C.L.
6 Drawing Account Personal Account Capital Account C.L.
7 Cash Personal Account Cash in hand C.L.
8 Building Real Account Fixed Assets Assets
9 Car Real Account Fixed Assets Assets
10 Furniture Real Account Fixed Assets Assets
11 Furniture & Fixtures Real Account Fixed Assets Assets
12 Carriage Outward Income & Exp. Direct Expenses Expenses
13 Wages Income & Exp. Direct Expenses Expenses
14 Direct Wages Income & Exp. Direct Expenses Expenses
15 All type of main Income & Exp. Expenses Expenses
Income
16 Receivable Rent Income & Exp. Direct Income Income
17 FBT Income & Exp. Duties & Taxes Current Liabilities
18 Income Tax Income & Exp. Duties & Taxes Current Liabilities
19 Sales Tax Income & Exp. Duties & Taxes Current Liabilities
20 Service Tax Income & Exp. Duties & Taxes Current Liabilities
21 TCS Income & Exp. Duties & Taxes Current Liabilities
22 TDS Income & Exp. Duties & Taxes Current Liabilities
23 VAT Income & Exp. Duties & Taxes Current Liabilities
24 Rent Income & Exp. Duties & Taxes Current Liabilities
25 Audit Expenses Income & Exp. Duties & Taxes Current Liabilities
26 Bad Debts Income & Exp. Duties & Taxes Current Liabilities
27 Bank Charges Income & Exp. Indirect Expenses Expenses
28 Commotion Income & Exp. Indirect Expenses Expenses
29 CST Income & Exp. Indirect Expenses Expenses
30 Depreciation Income & Exp. Indirect Expenses Expenses
31 Electric Bill Income & Exp. Indirect Expenses Expenses
This option Creating of all ledger a/c heads and a/c groups getting information.
Correcting budget for all a/c heads is possible.

Account Info - Ledger

Groups

Cost Centre

Quit

Ledger - Create

Display
Alter

Budget

Quit
Ledger A/C

Ledger a/c name

Alias name

Group

Opening balance

Closing balance

Main

Income tax no.

Sales tax no.

Ledger a/c:- The ledger a/c mean the transaction done by the company. That helps to
unable the final a/c of that company

1. The name of the group and subname of the group while making the ledger is used to
give the making address income tax no. etc

2. Voucher Entry:- The voucher Entry means the details of the work that done by the
transaction in a company. That helps to make the final a/c book and report. The
work done by the company, receipt transition or other works. Also represented by
the voucher. Tally itself make the final reports to the data voucher.

Employment of the think of competed contribution of Tally in Employment

The main problem before the youngster of India is unemployment. The basic reason for
this is our Expiration Population growth. After having higher.
Degrees the student of India are unable to get good job. So due this problem our youth.
Has to think about their own business.

Be know there are many possibilities in the field of business but before choosing any
option for this purpose we should know some basic idea about it like. How much profit
we can get why it? How any person will it require and which type of technology and
machines be will have to affored. So we can adopit that particular business. Since Tally
also satisfied these condition like it is Economical and it require less space and less
equipment, so it will be a good business. So for establish by this unit be have selected
this syllabus.

We are selecting Tally as our cares we don’t require any additional education but it will
be batter. If we should have basic knowledge about computer.

Because the option we are selecting is just medium of our own business. And it dose
not be longs to any particular institution. That require any compilation exam or provide
job after any planning, so it means. We should not have to face any commotion.

In our daily fast life there are many task before us. It is related to our job our business
or our occupation and just like this the option we are selecting will also take many task.
That helps us to reach our goal and how to achieve it ? So for this we will also have to
know how to solve these kind of problem. So it depends on us that we should
intelligently choose our option so that it helps us to be successful in our life.

We should have theoretical knowledge of our option but is metical utility in more
required because the theoretical information.

Gives only some knowledge about any particular thing in a system as for as our
practical knowledge is concern it much helpful as companies to the theoretical utility of
any operation because while doing practical, we get some additional information and a
visual display why these practical we can ratify many problems that faced us during the
application, but these problems becomes unsolved it be have only theoretical
knowledge for example when be want to such some information by the internet so we
shell have to take the help of the such engine, but some time it does not give any result.
In that situation what should be done so we can rectify the problem. So the Moto of its
example is that we can’t know about these all problem by the theory and can’t rectify,
but when these problems by us and we know about its practical function. So we can
easily solve it. If we orally say about this problem so person cannot even understand it

Question No.1 : Write the steps to create a new company in Tally and also
explain the all reliable fields in company creation window.
Answer: Every business has no. of financial transactions, as a human being we could
not remember all of them. To overcome this problem we used to record all business
transactions in books. As technology is developing we are using computers in every
area.
Tally is an application package which is used to record and analyze all business
transactions in computer. To work with this package we need Windows operating
System in our computer.

To record transactions in Tally, first we need to create Companies for whose

transactions to be entered. Suppose as a consultant if want to maintain number of
companies data, we need to create separate companies.

To create a company we have to follow the steps giving hereunder:

1. By Double clicking the Tally Icon on desktop, it opens the Tally screen.
2. The gateway of Tally Screen divides into four areas
 Title area : Shows version No. Date, Time etc.,
 The main area : List of selected Companies etc.,
 Calculator Area : To done mathematical calculations
 Button bar : Displays Commands to be used
3. The names of the companies already created will displays on the main area’s left
part. In the right part of the main area there is a menu called Company Info.
4. Click on Create Company. It will display a dialog box.
5. We have to fill the required fields
6. After entering all the information it will display ‘Accept Yes or No?’ dialog box.
7. Click on Yes Button to save all the information and it will creates the company
The Following are the various details required to create a company.
1. Directory: Company’s data will be saved in a directory, for this it is required to
give the path of the Data directory. Path is the location of the directory. By default
Tally creates its data directory at C:\Tally\data. We can the change the default path
by pressing backspace key and enter a new path. Internally Tally Names its
directories like 001, 002.
2. Name: Here we have to give the name of the company for whose books are to be
opened. For Eg. XYZ Company Ltd.,
3. Mailing Name and Address: Here we can enter the mailing address of the
company. It can be entered in multiple lines also.
4. E-mail Address: This is optional, if we want we can enter it.
5. Local Sales Tax Number: Here we have to enter the Sales tax number allotted to
the company by the state Govt.( if available)
6. Inter state Tax Number: Type the number if available which was allotted by
Central Govt..
7. Income tax Number: Type the number allotted by the Central Govt to the
company if it available.
8. Currencey Symbol: Type the base currency symbol like Rs. $ etc. In India it will
be Rs.
9. Maintain: We can maintain two types of Accounts
o Accounts Only: To maintain Accounts Transactions only
o Accounts-cum-Inventory: To maintain the Inventory transaction as well
as Accounts transactions.
10. Financial Year from: Type the Financial Year of the country for Eg: 2005-06
11.Books beginning from: Tally assumes that this period will be the same as
Financial Year , if we want we can change it. Suppose company books begins
from July 2006, then the date will be 01-07-2006.
12. Tally Valut Password: To avoid unauthorized persons to operate/enter and view
our company transactions we can maintain data in encrypted form(Unrecognizable
form). By typing the password authorized persons only can view and record/enter
the information. As administrator we have give the Password for it.
13. Use Security Control: We can define and maintain security control layers by
classifying the Supervisor rights and normal user rights. Type Yes to maintain
Security control , other wise Type No.
 14. Basic Currency Info: In this area we have to enter currency formal name,
Decimal Points etc., information

Question No. 2: Explain the following group with an example

1. Capital Account
2. Current Assets
3. Indirect Expenses
4. Direct Expenses
5. Bank account
6. Bank OCC account
7. Fixed Assets
8. Current liabilities
Answer:
In manual accounting grouping is need to be done after figures of transaction
(Vouchers) have been posted to the ledger accounts and balance drawn (Trial Balance).
In Tally by default it creates 15 groups; they are called as Reserved Groups (some are
divided into sub groups)

Capital Account

This group holds the Capital and Reserves of the company. The following ledgers that
may be opened under this group are
Share Capital A/c [When the firm is Company]
Partners' Capital A/c [When the firm is Partner-ship firm,
Proprietor's Capital A/c [When the firm is proprietary ship based]
Reserves and Surplus A/c [also called as Retained Earnings]
Capital Reserve A/c, General Reserve A/c, Reserve for Depreciation A/c, etc.

Current Assets

This Group holds the current assets ledgers other than Bank Accounts, Cash in Hand
For Eg: Loan & Advances (assets)
Deposits (Assets)
Stock-in-hand

Indirect Expenses

This group holds all the Administrative, selling & distribution Expenses Accounts.
These expenses are generally shows in Debit side of Profit & Loss account.
For Eg. Depreciation A/c,
Rent, Rate & taxes A/c ,
Insurance charges A/c,
Printing & stationery A/c,
Repairs & Maintenance (Admn) A/c,
Traveling and conveyance A/c.
Salaries Payable A/c

Direct Expenses
This group holds all the Trade A/c Expenses; it determines the gross profit / gross loss
of the company
For Eg: Wages A/c,
Factory Light A/c,
Frieght & Octroi A/c,
Carriage inwards A/c,

Bank account

This group holds Bank related Accounts

Bank Current Accounts for Eg: State bank of India [CA-1095]
Bank Savings Accounts, for Eg: HDFC bank [SB-2555]
Short term deposits A/c etc

Bank OCC account

This group holds the Bank Overdraft Account

Fixed Assets

This group holds ledgers of fixed asset like

Land & Building A/c,
Furniture & Fixtures A/c,
immovable properties,
patents ,
trade rights,
Current liabilities

This group contains the flowing sub-groups

Duties taxes
Sales Tax,
Central Sales Tax,
Exise Duty,
Marketing Fee,
Purchase Tax
Provisions
Provision for Income Tax
Provision for Bad Debts
Sundry Creditors
All trade creditors of the company
For Eg: Raj & Raj Co.,
ABC Company Ltd

Current Liabilities holds the following Ledgers:

All liabilities accounts which are not fallen in above 3 groups can be placed here Like
Statutory Liabilities
For Eg;
T.D.S payable A/c.
E.S.I Employer’s Contrib Payable A/c
P.F Employer’s Contrib Payable A/c

Question No. 3 : Explain the following voucher entry with an example

1. Contra voucher entry
2. Payment voucher entry
3. Receipt voucher entry
4. Journal voucher entry
5. Sales voucher entry
Answer

In Tally transactions are to be entered through vouchers. A voucher is a online

document to enter/ recording transactions. In Tally there are 16 predefined vouchers.
These can be selected by pressing the function keys as well as by clicking on the
commands.
Gateway of Tally —> Display—> List of Accounts > <Ctrl>+<V> Voucher Types
Contra Voucher

This voucher is used to enter funds transfer transactions between cash & banks.
Function key F4 is the short cut key
For Eg: To Deposit cash Rs. 5000/- in Bank
Ledger Debit Rs Credit Rs.
Bank A/c 5000.00
Cash A/c 5000.00

To Transfer funds Rs. 5000/- from HDFC Bank to Bank of Maharashtra

Ledger Debit Rs Credit Rs.
Bank of Maharashtra A/c 5000.00
HDFC Bank A/c 5000.00
Payment voucher entry

This voucher is used to make payment to the parities through cash and bank. Function
key F5 is the short cut key
For Eg: Paid Rs. 4300/- as Insurance Charges through HDFC Bank
Ledger Debit Rs Credit Rs.
Insurance Charges A/c 4300.00
HDFC Bank A/c 4300.00

Receipt voucher entry

This voucher is used to record the cash/ bank receipts ( receipts from debtors). Function
Key F6 is the shortcut key
For Eg: Rs. 450000 received from Philips Co. Ltd., against our sales through cheque
and it has been deposited in HDFC Bank
Ledger Debit Rs Credit Rs.
HDFC Bank A/c 450000.00
Philips Co. Ltd., A/c 450000.00

Journal voucher entry

This Voucher is used to record adjustment entries between ledgers.

Function Key F6 is the shortcut key.
For eg. Rs. 75000/- made provision for make payment towards P.F Employers
contribution.
Ledger Debit Rs Credit Rs.
P.F Employers’ Contribution A/c 75000.00
P.F Employers Contribution Payable A/c 75000.00

Sales voucher entry

This voucher is used to record all sales transactions. Function key F8 is the shortcut key.
For Eg. Rs.830000 worth sales done on credit to Manohar & Company
Ledger Debit Rs Credit Rs.
Manohar & Company A/c 830000.00
Sales A/c 830000.00
Rs. 4500/- made cash sales
Ledger Debit Rs Credit Rs.
Cash A/c 4500.00
Sales A/c 4500.00
Question No. 4: Write the steps to
 Delete a ledger
 Modify a voucher
 Create an user
 Delete a voucher
 Alter company information
Answer:

Delete a ledger : We can delete the legers by using the following steps:
 Click on Accounts Info from Gateway of Tally

 Click on Ledgers
 Click in Single Ledger
 Click on Alter , it displays a list of ledgers available
 Double click on the ledger which we want to delete.
 Then it displays ledger Alteration Screen
 Press Alt key + D from the key board
 It displays delete Yes or No dialog box.
 Click on Yes.
Modify a voucher : We can modify a voucher already entered. For this the following
steps to be done
 Click on Display from Gateway of Tally
 Click on Accounts Books
 Click on Ledger
 Double Click on the Ledger which we want to modify
 From the list of vouchers Double click on the voucher which we want to modify
 Select the Voucher type command from the command bar or Press the Short cut
key to change the voucher type.
 Make the necessary changes
 Press Ctrl + A from the keyboard to save it
Create an user : When we are maintaining security layers we should create users and
allot the rights to them
The steps to create users are:
 Press Alt + F3 to open Company info menu

 Click on Security Control

 Click on users and passwords
 A dialog box will be opened ,
 Type the user names in Name of user area
 Type the Password in Password area
 Select the security level.
 In this way we can create no of users.
 Press enter key to save the transaction
 Click on Yes
Delete a voucher : To delete a voucher the following steps to be done
 Click on Display from gateway of Tally Menu.

 Click on Account Books

 Click on ledger
 Select the ledger
 Select the voucher which we want to delete
 Press Alt+ D from the keyboard
 Click on Yes to delete the voucher
Alter company information : If any requirement to alter/modify the information of
already created company, the following steps to be done
1. Press Alt + F3 to open Company info menu
2. Click on Alter, it will displays available companies list
3. Select the company which we want to modify the information
4. Then it opens company alteration screen
5. Make necessary changes.
6. Press Ctrl + A , to save the contents
7. Press Esc key from the keyboard to come out to the menu area.
CONFIGURE
Go to Gateway of Tally > F12: Configure

The F12: Configure menu is displayed as shown.

GENERAL
You can configure Country Details, Style of Names, Style of Dates,
Configuration of Numbers in the General configuration screen.

Go to Gateway of Tally > F12: Configuration Menu > General

General Configuration Setting options:

Country Details

Use Accounting Terminology of:

This option displays the List of Countries.

For setting the accounting terminology,
select India/SAARC or International from the List of countries.

Style of Names

Default appearance of Names in Reports:

This option displays the List of Name Styles for Ledgers.

By default, the name style of a Ledger is Name Only. You can

change the name style by selecting from the List.

Default appearance of Stock item Names in Reports:

This option displays Name style for stock items.

By default, the stock item name style is Name Only. You can change
name style by selecting from the List.
Style of Dates

Style of Short Date:

This option displays Style of Dates.

By default, date format is dd-mm-yy. You can change the date

format by selecting a format from the List.

Separate Used in Short Date:

You can specify the separator for Date. By Default, hyphen (�-�) is
the separator.

Configuration of Numbers

Decimal character to use:

You can specify a character for the decimal point.

Thousands separator to use:

You can specify a character for the thousand separator.

Table Configuration

Use Common Table for Stock Items

If this option is set to Yes, Tally.ERP 9 allows you to select the

required details from List of Stock Items based on the full or partial
search keywords like Item name etc.
Other Options

Show Monthly reports with Graphs

By default this option is set to Yes. The reports are configured to

display the Graphs in accordance with the numeric information. The
graphs will not be displayed in the reports if this option is set to No.

Use separate Menu for Final A/c Statements

By default, this option is set to No. If you set this option to Yes, a
separate Menu Final Accounts will be displayed in Gateway of Tally.
Under this menu, Balance Sheet, Profit & Loss A/c, Cash Flow, Funds
Flow and Ratio analysis options are available.

Tally alert using beeps

If this option is set to Yes, an audio alert will be turned on and

Tally.ERP 9 will gives a beep sound whenever a transaction has been
saved or abandoned.
Always show Info Panel

If this option is set to Yes, Tally.ERP 9 will always display the

Information Panel in all the screens or reports, but the user can hide
the Info Panel using the [x] close button based on his requirement.

Show all Unreconciled Transactions Till Date:

If this option is set to Yes, Tally.ERP 9 will display all

the Unreconciled Transactions till the given date, irrespective of
the From date set in the Bank Reconciliation Statement.

Note: This option is also available in

the Configuration of Bank Reconciliation Statement .

NUMERIC SYMBOLS
This enables you to set the number styles. The default styles and
symbols are specified. However, you have the option of changing
them in the respective fields according to your preference.

For example, change negative sign from (-) to (+).

Go to Gateway of Tally > F12: Configure > Numeric Symbols

 Note: If you change any configuration of Number Styles, you
need to restart the application for those changes to take
effect.

VOUCHER ENTRY
This option allows you to configure the vouchers entries in Tally.ERP
9, both the Accounting and Inventory Vouchers can be configured
from this menu for additionalinformation.

Go to Gateway of Tally > F12: Configure > Voucher Entry

By default, the above configuration options are displayed in the
Voucher Entry configuration screen, which can be changed as per
requirements.

Note: Depending upon the Company Features, options

get added in Voucher Entry configuration . For
instance, if you enable Allow Multi Currency option
in F11 : Accounting Features, Show Forex Gain/Loss as
on Voucher Date option gets added in voucher entry
configuration.

Accounting Vouchers

Skip Date field in Creation Mode (faster entry!)

By default, the Cursor skips the Date field during Voucher creation. If
you do not want to skip the date field then set this option to No.
Use Single Entry Mode for Pymt/Rcpt/Contra

By default, Tally.ERP 9 displays single entry mode for

payment/receipt/contra entry. If you want to display it in double
entry mode, then set this option to No.

Use Payment / Receipt as contra

By enabling this option, you can enter contra in payment as well as

receipt voucher.

Use Cr/Dr instead of To/By during Entry

By enabling this option, you can change To/By to Cr/Dr in the

Voucher Entry screen.

Use Common Ledger A/c for Item Allocation

By default, this option is set to Yes.

This automates the updation process of the Sales and Purchase

accounts for all the items selected in the invoice. In case this option
is Set to No � Tally.ERP 9 prompts for sales or purchase accounting
allocations after every item.

Use Defaults for Bill Allocations

By default, this option is set to Yes. In this case, Tally.ERP 9

automatically takes the invoice number as the bill reference name
and the credit period given in the Party ledger master as the credit
period � both as part of the bill-wise details. This enables faster data
entry.

Inventory

Warn on Negative Stock Balance

By default, this option is set to Yes.

This is similar to the option available in the Voucher Entry
Configuration screen. You can configure Tally.ERP 9 to warn in case
the item selected reaches a negative balance.

Honor Expiry Dates usage for Batches

By default, this option is set to YES.

This is similar to the option available in the Voucher Entry

Configuration Screen. You can configure Tally.ERP 9 NOT to include
expired batches in the list of batches displayed at the time of entry.

Complete Accounting Allocations in Order / Delivery Note

By default, this option is set to Yes.

This means that in the Sales / Purchase Order and Delivery / Receipt
Note entries, you can allocate a sales / Purchase ledger. This enables
faster data entry at the time of entering sales / purchase invoices
against the Delivery / Receipt notes.

Statutory

Calculate Tax on Current Sub-Total

By default, this option is set to No.

For example:

Name Qty Rate Amount

Item A 10 No. 100 / No. 1000

Item B 10 No. 200 / No. 2000

Total Item 3000

value
Discount -10% -300

If you add another line, Tax 1%, it will calculate 1% on 3000 (on
Total Item value) giving 30 as Tax value. However, if you opt for
calculating on the current sub-total, Tax value will be calculated on
2700 [3000-300] giving 27 as Tax value.

PRINTING
The printing option allows you to configure the printing parameters of
a Voucher, Invoice and Statement layouts before final printing.

Go to Gateway of Tally > F12: Configure > Printing

E-M AIL CONFIGURATION

A one time configuration allows the user to set-up the E-Mail facility
from Tally.ERP 9. While configuring the E-Mail you have the option to
select some of the commonly used E-Mail service provider. Based on
the E-Mail service selected some of the fields are pre-filled with
Server Address, Port Number and Authentication details. Thus making
it easy and simple to configure. In case you are using any other
service provider to send and receive email from Tally.ERP 9, the
respective details need to provided while configuring the email
facility.

On successfully configuring the email, you can send Legders,

Payslips, Outstanding Statements, Confirmation of Accounts and
reminder letters to the respective individuals, parties or customers
without using an external email application.

To setup the E-Mail configuration follow the steps shown:

 Go to Gateway of Tally > F12: Configure > E-Mailing

The Configuration screen appears as shown:

1. Select the required E-Mail Server from the list of Common

Mail Server displayed.
 In case you are not using any of the email services
listed, you can select User Defined and provide the
other details as required.

2. On selecting the required Common Mail Server the server

address and port number are prefilled in Server Address field.

2. Based on the E-Mail Server selected Use SSL is set to Yes. This
option is used to correspond over a secured network or send mails
using secured mail servers. E-Mail Service providers such
as Gmail, Hotmail and Yahoo Mail use a secured network/servers
to communicate.

Email Service providers user port 465 to communicate

over a secured network

4. Based on the E-Mail Server selected Use SSL on Standard

Port is enabled . Some of the service providers use the default port
(port 25) to communicate over a secured network.

4. In the E-Mail Server enter the name of your SMTP server

followed by the port number (E.g.,
smtp.gmail.com:465 or smtp.yahoo.com:455). (Contact the service
provider or network administrator for further details).

4. By default the From field displays the name of the company that
was entered during Company Creation and stored in the company
masters.

4. The From E-mail Address field displays the e-mail address

entered while creating the company. Enter your email address, if you
have not done so or if you want to change the email id. This will not
be updated to the company master or retained for future use.

4. In case the mail server requires authentication, enter the user

name and password in Authentication User
Name and Password fields respectively. (Please contact the System
Administrator for further details)
 4. By default, Use SSL is set to No. Set this option to Yes to
correspond over a secured network or send mails using
secured mail servers. E,g., gmail and yahoo use secured
servers for communication. (For further details contact the
System Administrator)

4. Select the required format from the list

of Formats displayed. The attachment in the selected format
is mailed to the recipient. The format available and their
respective parameters are listed below, click on the
corresponding link to know more about each format.

ADVANCED CONGIGURATION
The user can add or modify the required parameters required for
Synchronization and ODBC. To change the required configurations
follow the steps shown:

Go to Gateway of Tally or Company Info menu

 Press F12 or click F12:Configure

 Select Advanced Configuration

In the Client/Server Configuration section.

 In Tally is acting as field select the required type from the

list of Client /Server.
 Set Enable ODBC Server to Yes, for ODBC Connectivity
 Enter the required port number in the Port field to run as an
ODBC Server or Tally as a Server based on the availability of
the specified port.

In the Connection Configuration section

 In Connection Timeout (in seconds) field enter the required

time in seconds. Tally.ERP 9 will disconnect the connectivity if
it does not receive a response within the specified duration.
  Set Connect to Tally.NET Server Running on Non HTTP
Port to Yes in case you are frequently disconnected from
Tally.NET or receiving Error - 16004.
 Use absolute URL for HTTP Actions is by default set to No.
Set it to Yes when you want the proxy server to communicate
the complete URL.

Under Log Configuration section

 Enable Sync Logging (SockReq.log) should be set to Yes, to

generate a Log file which contains synchronized vouchers and
is saved in the Tally folder.
 Truncate previous log before Syncing set to Yes in case
you want to remove the content of log file generated earlier.
 Enable HTTP Log (tallyhttp.log) is set to Yes to record all
incoming response/request and outgoing response/request
with external applications.
 Enable Detailed Log (tally.imp) set this option to Yes to
log all information during export/import and synchronisation.
What is Value Added Tax (VAT)?
VAT is a simple transparent tax collected on sales of goods. The states and union
territories of India have decided to implement VAT in place of sales tax and a number
of other state taxes. VAT is a multi-stage tax levied at each stage of the value addition
chain, with a provision to allow Input Tax Credit (ITC) on tax paid at an earlier stage,
which can be appropriated against the VAT liability on subsequent sale. VAT is
intended to tax every stage of sale where some value is added to raw materials, but
taxpayers will receive credit for tax already paid on procurement stages. Thus, VAT
will be without the problem of double taxation as prevalent in the present tax laws.
Presently VAT is followed in over 120 countries. One of the many reasons underlying
the shift to VAT is to do away with the distortions in our existing tax structure that
carve up the country into a large number of small markets rather than one big common
market. In the present sales tax structure tax is not levied on all the stages of value
addition or sales and distribution channel which means the margins of distributors/
dealers/ retailers et al are not subject to sales tax at present. Thus, the present pricing
structure needs to factor only the single point levy component of sales tax and the
margins of manufacturers and dealers/ retailers etc, are worked out accordingly. Under
the VAT regime, due to multi-point levy on the price including value additions at each
and every resale, the margins of either the re-seller or the manufacturer would be
reduced unless the ultimate price is increased.

What will be covered by VAT?

All business transactions carried on within a State by individuals, partnerships,
companies etc. will be covered by VAT. More than 550 items would be covered under
the new VAT regime of which 46 natural and unprocessed local products would be
exempt from VAT, a PTI report quoted West Bengal Finance Minister and VAT panel
chairman Asim Dasgupta as saying. About 270 items including drugs and medicines,
all agricultural and industrial inputs, capital goods and declared goods would attract 4 %
VAT. The remaining items would attract 12.5 % VAT. Precious metals like gold and
bullion would be taxed at 1 %. Considering the difficulties faced by the tea industry, it
was decided that tea-producing states would be given an option to levy 12.5 % or four
% subject to review in 2006. Petrol and diesel would be kept out of VAT regime, which
covers only marketable items; Dasgupta was quoted as saying that the panel was yet to
take a view on CNG. Following opposition from some of the states, it was decided that
states would have option to either levy four % or totally exempt food grains but it would
be reviewed after one year.
Three items – sugar, textile and tobacco – covered under Additional Excise
Duties, will not be under VAT regime for one year but the existing arrangement would
continue.
 RATES OFVAT ITEMS
Natural and un-processed produces in
0% unorganized sector
Good of social importance
Life saving drugs
Newspapers
National flag barred from taxation

1% Gold
Silver
Precious and semi-precious stones

4% Basic necessities
Industrial and agricultural inputs
Declared goods
Medicines and drugs
AED items
Capital goods

13(12.50)% RNR[revenue neutral rate] on other goods

SPECIAL ADDITIONAL
TAX (>20%) Aviation turbine fuel (ATF)
Petroleum products
Fuels
E-merit goods
 A slab showing various rates for different commodities under VAT

STEPS
STEP 1: ENABLING VAT IN TALLY

STEP2: CREATION OF VAT MASTERS

 DECLARATION OF THE STUDENT

I Pinki Nanwani hereby declare that all the information

which is included in this project report is entitled successfully

completed by me. It is my personal and an authentic work under the

guidance of Mrs. Bharti Rajak, Office Management

Department.

Date : Signature of the Student

Place : Jabalpur Name : Pinki Nanwani

Class : B.Com. VIth sem “A”

Roll No : 29
 CERTIFICATE OF SURVEYED
INSTITUTION

This is to certify that …………………….

has visited our office/institution for her project
work. During the project work her work and
behaviour was satisfactory .

Date : ……………… Signature ………………………

Place …………………. Name ……………………………

Designation……………………..

Office / Institution
………………
3
 ACKNOWLEDGEMENT

It gives me great pleasure is expressing my heartfelt gratitude

towards all those have been directly or indirectly help in the
completion of this project Report on DARIY FARMING &
DISEASES .

At the very outset, I would like to express my indebtedness towards the

college Management and our inspiring principal Smt. Dr. Agnesh Thakur who
provide this opportunity to work on this project.

I express my heartfelt gratitude towards respected Dr. PRIYAMVADA

GUPTA of the Botany Department for his everlasting help. Also to and all
the teacher’s of the Botany Department of the Govt. Model Science College’
Jabalpur for their guidance of such a skilled and talented teacher.

Date: YUVRAJ SINGH THAKUR

Place: Jabalpur M. Sc. IV th Sem

 ACKNOWLEDGEMENT
I am greatly thankful to the management of GOVT. MODEL SCIENCE
COLLEGE for providing me with conductive atmosphere and excellent facilities.

I would love to express my deepest gratitude and heartfelt thanks to our loving
and respected Dr. Rita Bhandari (H.O.D) who has been a constant source of
inspiration for me.

I am deeply indebted and obliged to our hon’ble guide for his valuable guidance
active criticism, kind treatment and constructive suggestions in completing my project
“MUSHOOM CULTIVATION”. This project would have been almost impossible without
their help and submitted to dept. of Zoology.

We are thankful to our Principal Dr. Ignesh Thakur. We should also like to
extend my thanks to other teachers for helping me to understand the basic
system.

I am thankful to our College Staff for their immense support and

patronage. Last but not the least, I am personally obliged to my parents
whose affections, confidence, blessings and love have always been a source of
inspiration to me in all my undertakings.

RAMAN BISEN
 BIBLIOGRAPHY

BOOKS
Author : - Kogent learning solutions INC.
ADDITION : - 2008
Publisher :- Dremtech Press (W)
Author : - Kogent learning solutions INC.
ADDITION : - 2010
Publisher :- Dremtech Press
www.tally9.info
www.ask.com
www.answers.com
www.wikipedia.com
www.enotes.com
www.squashgame.info
 TITLE OF THE PROJECT
MANAGE OF ACCOUNTS
(TALLY 4.5, 7.2)

Name of the Class & Section

B.Com. VIth Sem “A”

Project Report Submitted To

MRS. BHARTI RAJAK

Mata Gurji Post Graduated Women’s

College, Jabalpur

SIGNATURE (GUIDE) SIGNATURE (STUDENT)