Project Name: LSTK-2 PACKAGE FOR

“ETHYLENE GLYCOL” PROJECT OF

M/S. INDIAN OIL CORPORATION
LIMITED (IOCL) AT PARADIP
REFINERY, ODISHA L&T- CHIYODA LIMITED
Title: Table-1 of Material Requisition for Deluge Valve, Alarm Valve, Rev. No.: I1
MV Water Spray Nozzle & Sprinkler/QB Detector Page : 1 of 5

TABLE – 1: Supplier’s Data / Documents Requirements

1 GENERAL
All documents shall be in English language only. If document(s) are not in English
language, those shall accompany a translated version by an authorized agency.
The Units of measurement and dimensions shall be as mentioned in this Requisition and
related documents.
Supplier shall assign project specific document number to the documents prepared for
this project. Purchaser will issue document numbering procedure or slot of document
numbers to the supplier for the documentation for items in his scope.
The document shall be prepared following project specific format, title block
requirement. This will be provided to supplier post order stage.
Supplier shall identify changes, by suitable method, when revised document is
submitted with respect to earlier submission.
Supplier shall provide documents in hard copies and soft copies (native files) in
requisite number of sets. When native file is not generated by supplier or his sub-
supplier, then, scanned documents / output in form of soft file shall be provided.
The Installation, Operation & Maintenance manual(s) shall be provided as soft copies
also, over and above the required numbers of hard copies, as specified.

2 DOCUMENTS TO BE SUBMITTED ALONG WITH THE BID

Supplier shall check “Supplier’s Data & Document Requirement - along with the offer”
and submit all data and documents while submission of offer. Supplier shall submit
information in specific formats attached with the requisition, if any.

3 DOCUMENTS TO BE SUBMITTED AFTER PLACEMENT OF ORDER

In the event of order, supplier shall furnish all the documents as identified in this table
under the column `After Order’, as a minimum:
(1) Purchaser has identified document category (Review and Information) by Purchaser
and PMC/Owner. Supplier shall consider review cycle time while planning and to
ensure timely submission of documents to allow sufficient time is available for
review of documents by purchaser / PMC /Owner.
 Seven working days for single discipline documents for purchaser’s review
 Fifteen working days for multi-discipline documents for purchaser’s review
 Project Name: LSTK-2 PACKAGE FOR
“ETHYLENE GLYCOL” PROJECT OF
M/S. INDIAN OIL CORPORATION
LIMITED (IOCL) AT PARADIP
REFINERY, ODISHA L&T- CHIYODA LIMITED
Title: Table-1 of Material Requisition for Deluge Valve, Alarm Valve, Rev. No.: I1
MV Water Spray Nozzle & Sprinkler/QB Detector Page : 2 of 5

 Resubmission of documents by supplier within 7 days incorporating Purchaser’s

comment
 Fifteen working days by PMC / Owner after purchaser’s review
The cycle time will be adhered by Purchaser only if documents are submitted as per
agreed schedule taking care of sequencing and inputs.
(2) Supplier shall identify critical documents, which are holding manufacturing
activities, inspection and testing. The manufacturing, inspection and testing shall not
proceed without review of documents by Purchaser / PMC / Owner. Supplier shall
plan submission of such critical documents to purchaser well in advance allowing
sufficient time for review by Purchaser / PMC / Owner.
(3) Supplier shall check and approve and duly stamp their sub suppliers’ all drawings
and documents before submitting to purchaser for review. If they submit their sub-
suppliers’ drawings / documents to purchaser for review without a proper indication
ensuring completion of the review / approval activity at their end, the documents
shall be returned without any review and any delay due to this shall be attributed to
supplier.
(4) Supplier shall ensure, documents and drawing for bought-out items are updated as
per selected sub-supplier indicating make, model number and other details before
submission to purchaser for review / information. In case documents / drawing
submitted for bought out item prior to selection of sub-supplier or without
indicating make, model and other details then, purchaser will returned documents
without any review code and any delay due to this shall be attributed to supplier.
(5) Documents for Review / Information
Document for Review: During execution of order, supplier shall proceed with the
manufacturing only after obtaining proper written clearance from purchaser.
Supplier shall be responsible for any discrepancies, errors or omissions in the
drawing / document prepared by him, even if it is reviewed by purchaser. When
such discrepancies, errors or omissions are discovered later, those shall be corrected
/ rectified by supplier on their sole responsibility with no cost and time implications.
Document for information: Supplier shall submit documents / drawings for
information to purchaser and may proceed with the work. Supplier shall be
responsible for any discrepancies, errors or omissions in the drawings / document
prepared by them. However, purchaser can comment if any gross inconsistency with
respect to the requirements of Requisition is noticed. Such comment, if any, shall be
incorporated during execution of the job without any cost and time implications by
supplier.
 Project Name: LSTK-2 PACKAGE FOR
“ETHYLENE GLYCOL” PROJECT OF
M/S. INDIAN OIL CORPORATION
LIMITED (IOCL) AT PARADIP
REFINERY, ODISHA L&T- CHIYODA LIMITED
Title: Table-1 of Material Requisition for Deluge Valve, Alarm Valve, Rev. No.: I1
MV Water Spray Nozzle & Sprinkler/QB Detector Page : 3 of 5

Based on above criteria, purchaser will return the documents / drawings submitted
by supplier giving purchaser’s Review Code as follows during detail engineering:

Code A APPROVED / REVIEWED, NO COMMENTS

Code B REVIEWED AS COMMENTED, REVISED DRAWING REQUIRED.
Code C NOT MEETING SPECIFICATIONS, RESUBMIT
Code D RETAINED FOR INFORMATION.

All comments must be incorporated into documentation by the supplier in order to

receive final code, unless it is agreed in writing by Purchaser for waiver of
comments.
The above does not absolve or limit the responsibility of supplier. Supplier shall
also be responsible for the correctness and completeness of the documents/
drawings submitted by them to purchaser with respect to the requirements of
requisition/ order. While the submission of documents/ drawings, supplier is
responsible to ensure:
 Correctness of all the inputs required for the preparation of the document
submitted.
 Interface with the other engineering functions are taken care by supplier.
 Wherever applicable, supplier shall submit document including make and model
number, incorporating sub-supplier’s data and the document shall accompany
technical catalogues for offered make/ model.
Review by purchaser may not necessarily be exhaustive in nature. It is responsibility
of supplier from supply of goods / services point of view that these are as per the
requirements of requisition / contract and supplier is bound by this commitment till
the completion of the project / contract whichever is later in spite of/ in addition to
review by supplier

4 FINAL DOCUMENTS
The final documents are identified in this table under column “For Final Record”.
Before submission of final documents as record in required number of sets, Supplier
shall submit complete ONE set of “DRAFT Final Documents” to purchaser. The final
documents shall include latest reviewed documents by purchaser. In case, latest
reviewed document has comments yet to be incorporated then, supplier shall update and
submit revised document along with “DRAFT Final Documents”.
 Project Name: LSTK-2 PACKAGE FOR
“ETHYLENE GLYCOL” PROJECT OF
M/S. INDIAN OIL CORPORATION
LIMITED (IOCL) AT PARADIP
REFINERY, ODISHA L&T- CHIYODA LIMITED
Title: Table-1 of Material Requisition for Deluge Valve, Alarm Valve, Rev. No.: I1
MV Water Spray Nozzle & Sprinkler/QB Detector Page : 4 of 5

SUPPLIER’S DATA / DOCUMENTATION REQUIREMENT

The Supplier shall submit the data and / or drawings as listed below. The documents identified
in 'CAPS & BOLD' required Owner’s ‘Review & Approval’ and got longer cycle of ‘Review /
Approval’. Therefore, those shall be treated with top priority.

Submission Requirement: - I: For Information; R: For Review

For Final Documentation Type:
“A”: to be submitted in ‘Technical Data Manual’
“B”: to be submitted in ‘Operation & Maintenance Manual’
“Q”: to be submitted in ‘QA/QC Record Book’
Legend
C - Hard Copy; (6 Copies to be submitted) E - Electronic

After For
Sr. Drawing / Document / Data With Order Submission
Final Type
No. Required Offer I R Schedule
Record
1. Manufacturer’s complete descriptive E
Catalogues/ Literature
2. Accreditations/approvals by E
international agencies for subject
items.
3. Type tests conducted and E
witnessed/approved by third parties
4. List of deviations, the reasons E
thereof, and the technical
compatibility.
5. Copies of specifications sheets E
(wherever applicable) duly
signed/stamped as accepted.
6. Facilities for carrying out special E
tests viz. Radiography, fire-safe
tests etc and limitations of such
facilities.
7. Detailed dimensions, C/S drawings C&E C&E
with parts and material list, weight
along with accessories like gear
operator, bypass, etc.
8. Material test certificates (physical C * C
property, chemical composition,
 Project Name: LSTK-2 PACKAGE FOR
“ETHYLENE GLYCOL” PROJECT OF
M/S. INDIAN OIL CORPORATION
LIMITED (IOCL) AT PARADIP
REFINERY, ODISHA L&T- CHIYODA LIMITED
Title: Table-1 of Material Requisition for Deluge Valve, Alarm Valve, Rev. No.: I1
MV Water Spray Nozzle & Sprinkler/QB Detector Page : 5 of 5

Sr. Drawing / Document / Data With After Submission For

Type
No. Required Offer Order Schedule Final
heat treatment etc) Record
9. Test reports for all mandatory tests C * C
as well as for supplementary tests
wherever asked for.
10. Quality plan that includes step-wise General Specific
checks and acceptance/rejection E C
criteria. General / Specific
11. Mfg. schedule and Monthly E 2/Monthly
progress report

Note: The above listed documents are tentative and the same will be updated further based on
requirements.