The Basics: A Bar Inventory Overview

When looking at bar inventory, maintaining enough on-hand inventory

to generate sales is only the beginning. Your bar inventory also helps
with the following:

 Determining how your bar is performing financially.

 Measuring shrinkage.
 Setting inventory minimums.
 Identifying beverage costs so you can price effectively.
 Pinpointing which drinks are the best selling and most profitable in
your bar.
Ultimately, your goal is to calculate your inventory usage within a
certain period so you can compare it to your sales.

Calculating Inventory Usage

To get your bar's inventory usage for a period of time, you’ll need to
know your inventory at the beginning of the period, how much you
have at the end of the period, and how much you received during the
period.

Here’s the formula to determine your inventory usage:

Usage = Starting inventory + Liquor Purchased – Ending Inventory

Simple, right? It's just what you once had minus what you now have.
Once you know your usage, you can use this information to gather
useful data to better manage your bar.

One example of how you can use the above formula is to estimate
your pour cost – simply divide the result of the above formula by total
sales, like so:
Usage = Pour Cost

Total Sales

Knowing your pour cost can help you determine better pricing for your
drinks.
You can also use your usage to estimate how much inventory you’ll
need to purchase in the following periods, and how frequently you’ll
need to make these inventory purchases. By getting into a regular
ordering routine and altering it as your sales change, your bar can be
prepared.

Using this formula to determine the usage of individual drinks in your

bar will help you run a more cost effective business.

How Do You Take Liquor Inventory

Now that you know the formula, it’s time to get into how to actually do
liquor inventory.

There’s a lot that goes into calculating inventory usage, but a basic
way to handle it is with a bar inventory spreadsheet.
 Your spreadsheet should have 3 columns:

 Starting inventory
 Received inventory
 Ending inventory
You should also include rows for identifying your alcohol, such as:

 Alcohol type
 Brand
 Name
 Bottle size
When entering your products into the spreadsheet, enter them in the
order you have them set out in your bar. This way you don’t have to
rearrange them alphabetically each time you do inventory, and can
instead just count them in their place.
Once you have your spreadsheet set up, determine what inventory
periods you’re going to use (weekly, monthly, etc.), and maintain this
consistency.
RELATED POST - Inventory Insights: Why a Restaurant Inventory Sheet Isn't
Enough
When it’s time to count, choose a method and stick with it. For
example, if you decide to start in the front of the bar, then work your
way to the back, do this every time you count. As you count, enter the
data into your spreadsheet.

For bottles that aren’t completely full, use decimals to represent the
amount of alcohol left in the bottle. For example, if you’re measuring
the bottles in tenths, a bottle half full will be 0.5, while a bottle only
10% full will be 0.1. Enter these decimal amounts into your
spreadsheet in the appropriate columns and rows.

Finally, add up the totals for each category on your spreadsheet.

At the end of your chosen period – whether it’s a week, two weeks, or
a month – repeat this process to get your ending inventory counts,
then apply the above formula.

Here’s an example calculation:

Inventory Usage = 10 bottles + 5 bottles – 3 bottles

Inventory Usage = 12 bottles

 The bars are separated by wine, beer, liquor to calculate to the total count and unit
price so it must need bar inventory templates to provide a bill for the
customer. Excel inventory templates help you create the right perfect sheet
inventories that look best and can be easily understood. The inventory must hold the
pricing items, costs based on and desired cost of each liquid, etc. Therefore, you
have to search for the right website to download the template.

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Printable Inventory Spreadsheet Template in

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Every inventory needs to keep a record of the goods that are being received, stored
and delivered. The above template is a simple yet formal spreadsheet that comes in
white and royal blue is a great pick. It can be to keep stock of equipment, food,
chemicals, grocery, and other assets. It is very easy to edit and can be easily
customized to fit all your needs. Check it out now!

Inventory Checklist Template in Apple Pages

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A bar inventory is usually in the form of an excel sheet and it helps hols all the price
details in place properly. Even it supports to go with the formulas to calculate the
total amount and total product that using inventory template are sales out on every
day. The above template is one such template that will be of great help and this way
you do not need to take the stress of creating one from scratch.

Free Bar Inventory Template

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If you are in search of an inventory sheet that you can use for your bar business, then
you are in the right place. The above template is one such template that can be of
great help to you and you can use it for your bar business. This is designed to keep
track or liquor brands and other drinks in your establishment. Not only is it easily
editable, but it can also be customized to suit your needs. You can also take a look at
the food inventory templatesavailable online so that you have a brief idea on how to
create the perfect inventory for your food business.

Simple Liquor Inventory Sheet

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How to Create a Bar Inventory?

Step 1: Goals and Objectives

The first thing you need to do before you create an inventory is to know is what are
your goals and objectives. This way, you can make a better analysis of your
inventory, since the budget also plays a major role in the inventory. There are
many free inventory templatesavailable online for you to choose the best out of the
lot to make your inventory in the right way.

Step 2: Consistency in your Inventory

Make sure that there is consistency in your inventory. This way, you can follow the
same pattern every time you make the inventory. Make a schedule as to when you
will be creating the inventory. This could be weekly, monthly, or annually. This
way, you will know where all you need to make the changes that are necessary to do
so.

Step 3: Choose the Right Method

Pick the method that suits you best. Usually, in some bars, the managers have one
person shouting the names of the liquor present while the other replies with the
number and count. There might be many other ways to make it more effective for
your bar. Check basic production inventory template for more detailed
information on how to create the perfect inventories for your production services.

Step 4: Train Your Employees

It is very important that you train your employees in the right way so that they can
work without you being around during the inventory charge always. This also
includes you teaching them to keep an eye out for specific issues or recording any
spills or breakage of liquor bottles. Inventory reports help you keep a proper check
on your inventory in brief.

Step 5: Review

Make sure that you take the inventory when the bar is closed only. This way, there is
no confusion of any of the liquor missing or slips in or out while you are counting
them. Once you are done, review it again, just so you have not missed any product
that must have been left out.

Excel Format Bar Inventory Spreadsheet

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Wine Inventory Template In Excel Format

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Alcohol Distribution Inventory Template

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Liquor Control Inventory Worksheet

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Elements of a Bar Inventory:

1. Interest charged on the investment financially on the inventory
 2. Cost of insurance
3. Rental or ownership related costs of the store which covers the inventory
4. Cost of the personnel and the equipment engaged
5. Any outdated technology that should be mentioned
6. Wastage, deterioration of stock, breakage of bottles, etc.
These are the basic components of the inventory. Inventory templates in Excel can
help you create any kind of inventories you need. This will save you time and energy
as you do not need to create any from scratch. You will just have to download, edit
and customize it to meet your needs and requirements perfectly.

An Excel Format Wine Collection Inventory

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Alcohol Inventory Template In PDF Format

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Alcohol Beverages Stock Transfer Inventory

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Bar Beverage Excel Format Inventory

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Conclusion:
Inventory basically refers to the goods and materials that are held in stock by any
business. It is very important that first, you classify the inventory into the parts it is
to be divided.Equipment inventory templates will help you create the right inventory
for your business, no matter which industry you work in, especially to keep a check
on the equipment you have. This includes raw materials, finished goods, goods for
resale, the types of stocks, the rate of production, etc. These components will help
you understand how to make the right inventory for any business you need to make
one.

Sample inventory templates can be of great help in case you are stuck on choosing
the right template for your business to help you keep count of the goods and
materials you have in stock. Keep a check on your inventory every now and then, so
you will know whether the products are getting used correctly or not.