MASTER’S HANDOVER Rev 4

TDI Brooks Research Vessels

Circle and name as applicable

Date Brooks McCall Geoexplorer Gyre Rylan T
Master OFF Master ON

RECORDS AND DOCUMENTS

Cert of Documentation Radio Station License
Class Certificate & ASE Bridge to Bridge Radio Cert
Load Line & ASE EPIRB Registration
ORV Designation EPIRB Annual
Int. Tonnage Cert. Compass Adjust. Cert.
Regulatory Tonnage Cert. Life Raft Annual Inspect
Tonnage Reconciliation Fire Fighting Equip Annual
Continuous Synop. Rec. De- Rat Certificate
DOC Liability Insurance Cert.
SMC Oil Record Book
ISSC NTVRP & SOPEP & Approval
Safety Construction Cert. IOPP
Safety Equipment Cert MARPOL IV Equivalency
Safety Radio Cert Safe Manning Letter
SBM Stability Letter
Official Log Book Stability Manual*

MASTER’S STANDING ORDERS AND NIGHT ORDERS BOOK

 Each Master writes and posts his own standing orders____________

 All bridge officers sign/attest the standing orders in ship’s log___________
 Night Orders are modified as necessary by the master in command, all bridge officers
sign the night orders book daily_____________
 Station Bills posted on the vessel should reflect the authorship of the master in
command_____________
 Delete Obsolete Documents ____________

SHIP SECURITY___________

Ship Security Officer______________________________ On Station Bill? Y / N

Company Security Officer – Roger Fay
Cell (979) 220-3807, office (979) 693-3446, hm (979) 691-8600
rogerfay@tdi-bi.com, drskyking2@gmail.com, CSO@tdi-bi.com

 Emergency and SOPEP contact #s

 VSP, SSAS, VSA, SSAS annex, equipment Send SSAS test message_________
 All Personnel Briefing/Orientation upon joining – Was this Logged? Y / N _____
 Master review of VSP upon joining- Was this Logged? Y / N _____

MASTER’S HANDOVER REPORT Rev 4 (Feb 2013) Page 1 of 5

dpa@tdi-bi.com, file@tdi-bi.com, drskyking2@gmail.com
 SAFETY MANAGEMENT_____________
Posted? Y / N initial
Designated Person – Bernie Bernard ______________
Company HSE Officer – James Howell ______________
Company Safety Policy ______________
ISM Survey/Report File …….Outgoing Master’s Review Logged and filed onboard?_______
Personnel Briefing/Orientation upon joining - Was this Logged? Y / N _________

 Safety Management Manual – on line controlled copy; print copies uncontrolled,

obsolete copies of documents to be destroyed or removed from vessel.
 Ship Web Pages (on the vessels) – 192.168.65.2/shipwebpages
 Crewing Module - http://www.geodatapub.com/tdibisr/index.php (guest/guest)

 Records
 -------incident/accident reports, USCG 2692
 -------STCW rest hours record and watch schedule, by individual per day
 Watchkeeper – done by each individual, signed paper copy (master and crew)
retained on board and provided monthly to each crewmember_____________
 -------Pre Departure system checks and stamp for logging entries_______________
 Qualifications of crew
 -------Master to review and verify crewman qualifications upon joining______________
 -------credentials and medical fitness verification documentation in original (no copies)
and Official Log entry made signing on and off ___________
 Permitted Activities – Hot Work, LO/TO, Working Aloft, Overboard
 Fueling and Oil Transfer Procedures –see the Book of Procedures__________
 -----ORB entries, templates, signatures_________________
 -----Bunker Checklist, Declaration of Inspection, Bunker Loading Plan ____________
 -----Receipts and fuel sample retention______________
 NS5
 Incidents, standard jobs, work orders__________
 Review of Safety Management Manual
 -------Review Notice of Changes since last deployment upon joining ______________
 -------Your Written Review of SMM submitted to office before departure (see last page for
instructions) ______________(and email receipt acknowledged from DPA filed with your
review)

MASTER’S HANDOVER REPORT Rev 4 (Feb 2013) Page 2 of 5

dpa@tdi-bi.com, file@tdi-bi.com, drskyking2@gmail.com
  Maintenance Inspections
 --------VGP, US waters only___________
 ---------QMI – quarterly includes LL, Class_____________
 ---------Safety Security_____________
 ---------Sanitation Housekeeping – weekly of accommodations,
common spaces, heads, galley and food storage. Logged in Bridge
Log_________

EMAIL AND TELEPHONE and INTERNET

 Policy  How To  Important Numbers

VOYAGE PLANNING AND DAILY REPORTING

What is required, Where /how it is sent
Voyage Plan Email Subject line –VP (vessel name- date) for example VP GX – 4 Feb 2013
Daily Position Report Subject line – DPR (vessel name – date) ---DPR RVG – 4 Feb 2013

BRIDGE EQUIPMENT FAMILIARIZATION

RADAR VHF C-NAV

AUTO PILOT SSB K-NAV
BOW THRUSTER PHONE/INTERCOM CCTV
PROPULSION GMDSS FIRE MONITOR
STEERING SSAS GENERAL ALARM
ANCHOR WINDLASS WALKIE TALKIES GPS
CHARTS NTM PROCEDURE PUBLICATIONS
SHIP WEB PAGE CREWING MODULEL SAFETY MGMT MANUAL

SAFETY EQUIPMENT

PPE LIFE RAFT RADIOS SMOKE ALARMS

RAFTS MOB BOAT RADIO ROOM EMERG LIGHTS
RESCUE BOAT SART DRILL SCHEDULE
LIFE JACKETS TYPE I EPIRB LOGS
WORK VESTS PYRO FIRST AID KITS
SCBA LINE THROWERS SECURITY EQUIPMENT
BUNKER GEAR GRAB BAG

INSPECTIONS – EXPIRATIONS – RENEWALS DUE WITHIN NEXT 30 DAYS?

MASTER’S HANDOVER REPORT Rev 4 (Feb 2013) Page 3 of 5

dpa@tdi-bi.com, file@tdi-bi.com, drskyking2@gmail.com
 CONDITION OF VESSEL

WORK IN PROGRESS

OUTSTANDING WORK ORDERS/REPAIRS/OUT OF SERVICE STATUS

ISM/ISSC NON-CONFORMITIES STATUS

RECENT SURVEYS, AUDITS, INSPECTIONS

Date By Deficiencies/Corrective Action

OPERATIONAL PLANS, REQUIREMENTS, CONTRAINTS

MASTER’S HANDOVER REPORT Rev 4 (Feb 2013) Page 4 of 5

dpa@tdi-bi.com, file@tdi-bi.com, drskyking2@gmail.com
OTHER:

Signature Departing Master ______________________________________

Signature Relieving Master ________________________________________

Original: in Bridge Log

Scan as pdf and email to:
Vessel Manager ____________________________________
Distribution – DPA@tdi-bi.com
Port Engineer – bjs@tisd.net
Port Captain – gma@embarqmail.com
Company Security Officer – rogerfay@tdi-bi.com
Company Safety Officer – jameshowell@tdi-bi.com
Jim Brooks – drjmbrooks@aol.com
Ship’s file – file@tdi-bi.com

MASTER’S HANDOVER REPORT Rev 4 (Feb 2013) Page 5 of 5

dpa@tdi-bi.com, file@tdi-bi.com, drskyking2@gmail.com
 Instructions for performing Masters Review of Safety Management
Manual

As the SMM is now electronic and available only on the ship’s web page, an important
part of the review process will be an assessment of its utility and ease of use to those who
are to use it. Please invite or require the assistance of your crew – the actual users- to
participate in the review process. Delegate to them the sections for which they have
some responsibility.

The Safety Management Manual can be found on your ship’s computer at

192.168.65.2/shipwebpages or on line anywhere you can access the Internet at
http://linux.geodatapub.com/shipwebpages/smm%20toc.html

The Master’s Review of SMS form is located on the ship web pages, Bridge Resource
page under “Various Other Documents” and is a fillable Excel spreadsheet. Save a copy
of the form to the desktop of the ship email computer and fill it out as you review. When
complete, attach it to your email to the HSE officer and DPA.

PLEASE REVIEW and COMMENT IN DETAIL ON:

Fleet Memos and Notices of Change made to the SMM version which you are
reviewing.

Was the electronic format easy to use? Problems?

Chapter 3 - Responsibility and Authority, and Organizational Structure

Chapter 5 - Master's Responsibility and Authority

Chapter 7- Shipboard Operations

Chapter 8 - Emergency Preparedness

Have your engineering staff and mates assist in the review of the appropriate parts
of the following sections and submit a collective review of those sections.

Chapter 6 - Resources and Personnel

Chapter 10 - Maintenance of Ship and Equipment

Then review any three SOPs of your choosing (preferably ones you have not done
before).
Finally, review all the Fleet Memos and Notices of Change that have been issued
since your last review of the SMM (or since your last deployment on a TDI
Brooks Vessel).
Master’s Review Instructions (continued)

Questions you need to be asking/answering in the review and report include:

1. Is this what is required by regulation?
2. Are we actually doing this, or should it be modified to match our practice (or the
regulation, or the standard we have set for ourselves)?
3. Is everything provided for us to perform these tasks (materials, supplies, equipment,
training, method of recording or documentation, authorization)?
4. Is there a safer way to do this?
5. Is management support provided in order to do what we say we do in the SMM?

These are just some suggestions as to the things to look for. Report your findings by
Chapter number, section or clause when you can narrow it down. Please email in your
reviews under the subject line - Master's Review Safety Management Manual , to the
HSE manager and DPA. Expect an acknowledgment email in return.

File a paper copy of 1) your review, 2) email submission, and the 3) acknowledgment
email from the office in the Masters Management Review File on the vessel.