‘CBSE/PRUITCI2019 / taqg2 04.10.2019 To, WY ROR SGC md CST ee ST “Tefepoy Heads/Principals of all the Institutions affiliated to the Board Subject! Withdrawal of practice of countersigning of the Transfer Certificates and mandatory uploading of scanned copy of T.C. Sir/Madam, Please refer to the earlier Circular no. Coord./EC-30.7/2014 dated 26.11.2014, Circular No. CBSE/T.C uploading/2016 dated 01.10.2018 and Circular no. Coord./ROs/Admission-IX- X1/2019 dated 18.07.2019 regarding withdrawal of practice of countersigning of the transfer certificates, mandatory uploading of scanned copy of T.C. on official website of school and T.C. countersigning by the Education Authority of the concerned Board as annexed herewith As already informed to all, the practice of the countersignature of the Transfer Certificates from one CBSE affiliated school to another has been done away with However, CBSE HQ and Regional Offices are still receiving Transfer Certificates by post and in person for countersign. Non-compliance of CBSE Guidelines on Transfer Certificates Countersign by schools causes huge inconvenience to public and is also a hindrance to facilitate public in this age of digitisation The Schools are therefore, directed to take strict note of the provisions contained in the previous circulars of the Board in this regard in favour of Public. Yours sincerely ew (Anurag Tripathi) Secretary, CBSE Annexure- As above Copy for information and necessary compliance thereon: Bena All the Principals of the School affiliated to the CBSE, The Director of Education, Delhi, Chandigarh, Arunachal Pradesh, Sikkim, Port Blair. The Directors, Secondary Education, Department of all States. The Commissioner, Kendriya Vidyalaya Sangthan, 18-Institutional Area, Shaheed Jeet Singh Marg, New Delhi-1 10016. “fen dee", 2, Tents dex, sa Frere, Fee ~ 110092 ‘Shiksha Kendra", 2, Community Centre, Preet Vihar, Delhi- 110.002 WH /Telephone: +91-11-22508256, 22509257 BaeMge/Website: wwwebsenic.inee idle Peery uae 6. The Director, Central Tibetan School Administration. EssEss Plaza, Community Centre. Sector-3, Rohini-85. 7. All HODs/Controller of Exams of CBSE 8. The PPS to Chairperson, CBSE 9. The SPS to Secretary. CBSE 40, The Deputy Secretary (Co-ordination), CBSE, Delhi 11. The Deputy Secretary (A&L), CBSE, Preet Vihar, Delhi 42. All Regional Offices & COEs of CBSE 13. The PRO. CBSE, Delhi- for due Publicity 414. The Joint Secretary (Technical) Affiliation, CBSE - for uploading circular on CBSE website and further circulation. 15.Guard File* CENTRAL BOARD OF SECONDARY EDUCATION (An Autonomous Organisation under the Ministry of Human Resource Development Govt. of India) SHIKSHA KENDRA, 2, COMMUNITY CENTRE, PREET VIHAR, DELHI~ 110 301 COORD/EC-30.7/2014 26.11.2014 To. Heads of all the institutions aiioted to the Board Sin/stociam. ‘the Examination Committee at its meeting held on 30.7.2014 has resolved that the practice of countersignature of the Transter Ceriiicates fram one CBSE affliated schoo! to another be done ‘away with, which has ao been approved by the Governing Body of the Board at its meeting held on 068.2014, Following steps should be adhered to by the Head of the institution while giving admission to a student coming from another schoo! ino class ~ 1} al the schools affiliated to the Board shall upload scanned copy of the Transfer Certificate|s) sued by them on their official school website: 2) ail school offflated to the Board shall issue the Tronster Cerificate as per the format given in Annexure } of the Examination Byeiaws, 3} __ the schools shail also mention in the Transfer Certilicate AFFILIATED TO THE CENTRAL BOARD OF SECONDARY EDUCATION below the name and address of the schoo! alongwith the Affitation Code No. 4) in case of transter from one CBSE alffiated schoo! 1o another, atftiation status of the schoo! be veiified from the Board’s website chse.nic.n > e-atftiation > list cf affliated schacls as iso from the school's website and the affiliation number be recorded on the Trarster Certificate: 5) the head of the school shall ensure that the name of the schoo! irom where the Transier Certificate has been issued appears on the Boord's website as on affiliated school and does not appear in the ist of Disaffliated Schoo's 4) the Transfer Certificate shal be countesigned by the Manager/Secretary/Member of the School Managing Committee and the head ct ihe schoc! while forwarding the same to the Boord in cases of cirect admission and seeking approval from the Board: 7) while countersigning it shall be mentioned “Veriied from Lebse.nic.in/sourae trom where verified Le, website etc.) onjdate of accessing ihe source of verification) that the issuing school's name appears in the list of affliated schools and does not eppeardn the list of cisatfiated schoo's and Countersigned' 8) in case of transfer trom a schoo! recognized by/atfitated to any other recognized Board. the genuineness of the Transier Certiicate be got ascertained and countersigned from the authority controling the school, as ver past practice: 9] incase of doubt/apprehension about the Transfer Certificate, the matter be referred to the Board tor clarication, 10) school managements shell moke ai! out efforts to admit students having valid Tronster Cerfificate trom ¢ school recognized by/affiiated torecognized Board(s). Yours faithtuty, (kK CHOUDHURY) CONTROLLER OF EXAMINATIONSa * Copy to: the Director of Education. Govt. of NCT of Delhi, Oid Secreterio!, Dethi— 110084 sreycommissioner. Kendliya Vidyalaya Sonzathan. 18, institutional Area, Shaheed Jeet Singh Marg, New Delhi ~ 110015 The Secretary. Central Tibetan School Administation EFF. ES Plaza, Sector 3, Rohini Dethi-8s fhe Additional Director General, Ofectorate General ot Amy Education. A-Wing, Sena Bhawan, OHG-PO. New Delhi the Deputy Director of Education. Border Security Farce, Block — 10, CGO Complex, Lodhi Road, New Dethi-1 10003. Ihe Secretary. AWES. Aimy Headquarters, Adjutant General Branch CW-4, Army Weltare Education Society. West Block No.3, R.K. Puram, New Dethi-1 10022 The Secretary & Director Education, Govt. of Sikkim, Gangtok {Sickim) ~ 737101 The Director of Education, Andaman and Nicobar isiand, Port Blair 744101 The Director of Schoo! Education, Govt. of Arunachal Pradesh, Civi Sect. lla Nagor - 791111. Atunache’ Pradesh The Director, Navodaya Vidyalaya Samiti. 8-15, institutional Ares. Sector 62, Noida-201 307, Dishict Gautam 8udh Nager, Uttar Pradesh The Director of Public Instruction, Chandigarh Administration, Sector-9, Chandigarh-160017 Al the HODs and other Officers of CBSE PS to Chairman, CASE The Director. CBSE, Regional Director Office, Delhi Te Regional Director/Regional Officers of the CBSE, Aimer, Panchkula, Guwahati, Chennai, Allahabad, Bhubaneshwar, Patna, Dehradun & Thiruvananthapuram All the Associate Protelsors and Addl. Direclors of the Academic Unit of CBSE Deputy Secretary). CBSE with a request to upload the circular on the Website. Associate Protestor and Adal. Ditector, CBSE with o request to get the circular printed in the forthcoming issue of CENBOSEC. PRO. CBSE, Doth The Joint Secretary, Counc of Boartis of Schoo! Ecucation in india, éH Bigjo’s Tower, ‘8 Netaji Subhash Place, Ring Road, Delhi — 110 034 CONTROLLER OF EXAMINATIONSfee ee CENTRAL 8QARD OF Seanad eel No.CBSE/T.cC Uploading/2018 Dated: 01* October, 2018 Alll the Heads of institutions Affiliated to CBSE Mandatory uploading of Sqanned copy of Transfer Cortificates on official site of School — fing. Sir/Madam, ‘on Board's website, It is therefore, once acain directed that alt the schools should compulsorily have their fully functional’ cificial website which Should be regularly updated. It would be Sppropriate to mention the last date of updation of website. It is also mandatory on the Part of the schools to immediately upload Transfer Certificates on their official schoo: website. The format of TC should be Strictly as per the Proforma already provided. All tre heads of the schools are requested to adhere te the instructions mentioned in the Circular under reference Further, ali the schools granting admission should verify status of the Transfer Certificate issued by the previous schodl affliated vo CBSE ftom its website before giving admission especially in Class X and Xit Above instructions may please be complied with Strictly to ensure hassle free ‘Services to the students Yours faithfully, “XOV {Or. Sanyam Bhardwaj) Controller of ns “fhen Oe 2, angers oz, te ‘eer feecht-110092 “Shiksha Kendra” 2, Community Centre, Preet Vihar, Dethi - 110092 ‘WI / Telephone. +91-11. 22509256, +91-11-22509257 ‘Swange / Website: www.cbse. .nic.in© ’ Ene ches o ell Coord/ROs/Admission-IX-X1/2019 18.07.2019 To, Heads of all institutions affliated to the CBSE ‘Sub: Admission to Class IX or Class XI on account of change of school: reg Madam/sir, Admission in class+IX and Class-X! is a natural phenomena as students of schools affiliated to the Board upto Middle Level are seeking admissions in class-IX and students from ‘Secondary Level Schools are seeking admissions in class-X! in other CBSE affliated schools. Also students of Senior level schools change school in Class XI due to non availablity of desired subjects in the previous school It has been observed by the Board that many students also change school while they are studying in Class IX or XI in Secondary and Senior Secondary schools on the grounds of shifting of family, better education, distance between residence and school, medical ground, change of Board etc. Even requests are made at the fag end of the academic session for change of school. Last minute shifting of school does not provide conducive educational environment to students, as they are not well acquainted with new classmates and teachers. |In order to enable students to study in conducive environment, Standard Operating Procedures (SOPs) have been developed which are as under and should be followed: CATEGORY OF ADMISSIONS | FORMALITIES TO BE FULFILLED BY PARENT(S) ‘| SCHOOL AT THE TIME OF SUBMISSION OF CASES OF ADMISSIONS TO THE SCHOOLIBOARD Shifting from + Middle] Level Schoo! to Class- ix Admission will be given by the admitting schoots by | . Shiting rom Secondary) futfiling their requirements es per rules and. no Level School to Class-) permission is to be sought from the CBSE. However, al xi such admissions should fulfill al! criteria of the © Shifting to Class-! from Examination and Afiliation Bye-Laws of the CBSE. ‘one Senior Secondary School to another| because of non |__avaiabiliy of subjects @ee) “fren de", 2, argentine da, ie fare, feet — 10092 2508255, 2509057 TREC ee: wesloz | Shitting because ofy a. Request of the parent. | transfer of parents) from b. Report Gard of previous class | present place of posting toc. _* Transfer Certiicate of previous schoo. another | Copy of Transfer Order attested (in blue ink only) by the office were parent(s) of student joined after transfer. Local Residence Address as per office record to | be issued by the Office where parent(s) of | student joined after transfer. (Students whose parent(s) are in service) |03 | Shifting because of a. Request of the parent. | | completion of the service b. Report Card of previous class. | | tenure of parent(s) Io * Transfer Certificate of previous school. | id Copy of Relieving Order issued by the office | _ (Students whose) where parents) of student was working | Perens) srevwere It! «. Sale DoediConveyence DeodIGit Dend/Lease Poona Where! Deed/Allotment Letter etc. duly registered before government _ the Registration Authority concerned of the State accommodation hasthad| as per rules as proof of Local Residence been avaiied) ee Undertaking of relationship, student concerned will be residing with his/her relatives from the | date of provisional admission in new schoo, Any Identity proot of the relative, issued by CentraState Gov, | Due to Shifting of Business ] Request of the parent | # Report Card of provious clas, “Transfer Geriiate of previous choo Proof of oid business address Change in current account’ address in. bank | record | ) | | 04 | Shifting of family 2. Proof of address change with tax authorities, | f._Change in TAN Card with updated new address. i (8) Due Joi sation! establishment: {| 2. Request of the parent. ea b. #Report Card of previous class. © “Transfer Certificate of previous school 4. Acopy of Appointment Letter attested (in blue ink | only) by the organisation/establishment where | | parent(s) of student joined. ®. Local Residence Address as per ofice record to | be issued by the organisation/establishment | where parent(s) of student joined | f. Undertaking of relationship, i student concerned has been residing alongwith hishher relatives {rom the dete of provisional admission in new | school |e Aay Kientiy proof of the tlatve, issued by CentraliState Govt. | CENTRAL BOARD OF SECONDARY EDUCATION 2T —T16 ‘Due to Purchase of House: ] Request of the parent. #Report Card of previous class. | “Transfer Certificate of previous school. | Sale Deed/Conveyance DeediGift DeediLease | Deed/Allotment Leiter etc. duly registered before the Registration Authonty concerned of the State as par rules. Relevant Documents of Bank/Loun Sanctioning Letter. Duo to Rented House: Request ofthe parent #Roport Card of previous class | “Transfer Cerificate of previous school. | Registered Rent Agreement of new rented house. Latest Rent Receipt of new rented House, | Shifting to Hostel 96 | Shifting from Hostel Request of the parent. Report Card of previous class. ‘Transfer Cerificate of previous school | ‘Statemen/Declaration of the parent(s) on shifting | to hostel with evidences. | Certificate from the admitting school to the effect that hostel has been existing from... years | (No. of years) | Foe Payment Receipts of hostel issued by | _schoo Request of the parent #Report Card of previous class, | “Transfer Certificate of previous schoo} | Statement/Declaration of the parent(s) on shifting from hostel with evidences. els ee @. Fee payment receipts of hostel issued by previous school {In the case of shifting from Hostel to Day : Boarding-School, genuine reason with documentary evidences 07 | Re-admission in other a. Request of the parent school due to Failin class-b. copy of Report Card. | IK or Ciass-i © “Transfer Certificate of previous school. | 4. Reasons to change the school with documentary evidences. [08 | Better Education a Request of the parent. | b. Report Card of previous class ©. “Transfer Cerificate of previous school. | 4. Following information from both the schools Le. | Admitting and Leaving, oe ——_—_— CENTRAL BOARD OF SECONDARY EDUCATION 37 + Result of fast five years of Board's Examination | Qualifications & Teaching Experience of Teachers teaching Class-IX/XI (as the case may | tip ae are Request of the parent #Report Card of previous class. | “Transfer Certificate of previous school. | Justification to be given by parent of student to ‘change school [09 | Long Distance : é | le a Request of the parent #Report Card of previous class. “Transfer Cerificate of previous school. Undertaking by parent about the distance (in kms.) of old as well as new school from the residence. Medical Certiticate of Government Hospital. e Request of the parent. b. Report Card of previous class, ©. "Transfer Cerificate of previous school. 4. Following information from both the schools i. Admitting and Leaving i | | + Result of last five years of Board's Examination | | | + Quaitcatons &’ “Teaching Experience of ; Teachers teaching Class-IW/XI (as the case may | | be) | |.& Justification to be given by parent of studentto | change Board. May please note:~ 1. Allthe documents of the previous school should be attested by the Principal ofthe previous school 2. #Report Card of previous class clearly mentioning ‘Qualified / Passed’ duly attested by the Principal of school. 3. (a) Incase Transfer Certificate issued by a CBSE affiliated school, directions as given in Circular No. CBSEIT.C.Uploading/2018 dated 01.10.2018 be complied with (CBSE affliated schools should not send TC to CBSE for verfication/countersignature). (b) If Transfer Certificate issued by school recognized by another Board, it should be duly ‘ountersigned by the Educational Authorities of the Board concerned. 4. Schools will send all the requests for Class-IX and Class-X! admissions, in ONE GO in the enclosed format. No second request shall be entertained, 5. Nor-tefundable processing fee as mentioned below be remitted in the form of Demand Draft In favour of Secretary, CBSE payable at the place of the concerned Regional Office and be sent along with the request SOE CENTRAL BOARD OF SECONDARY EDUCATION 4TF [Categories ~~ Ramisaton Soheaate~ ocessing | Charges | CATEGORY OF | As per schedule intimated by the | No “action “at the | ADMISSIONS- S.No 1 ‘school end of CBSE ‘CATEGORY OF |(On the receipt of request by Tl - | OMISSIONS: S.Nos 2 and | school as per Examination Bye Laws | 3 | CATEGORY OF |i) Upto 31st July of the academic _ ADMISSIONS: S.No4 1010 session | | + |ii) Wes, 1st August upto 30th | Rs.1000/. per | September of “the academic | student session ‘CATEGORY OF | As per schedule intimated by the Re S000r ADMISSIONS - S.No 11 | schoo! student Wn order to avoid last minute complications including unwanted stress & strains, following schedule be adhered to:- ACTIWITY SCHEDULE FOR SENDI [S.No.- | REQUESTS) DOCUMENTS To BOARD'S | OFFICE 7 ‘Admission in Class XIX a) As per schools schedule after completing | formalities as given above in table for category 1 'b) Upto 30th Sepiembor of the academic year | | in categories 4 - 11 by the Schools after completing formalities as given above in table for each category, | be sent to concemed Regional OffGo 20 as | _ admission cases at 1(b) above in | to Feach within 07 days of Activity at | tabular form (separately for Class | SILNo.01(b) above ie. 7 Getonar AY yt [1 and." x!) supported with | acadomis soseon | | | documents as mentioned above. | | — a 2 “| Schools fo compile all such ‘Regional Offce will ommuricate | Within one month Fom ie date of receipt Te defciency, any. to the schools. | latest’ by 7" November of the ceekaies session. | | Schools wit communicate | Within O7 days fom the dale oF acy at] fulfilment of deficiency to the | Si.No.03 i.e. 15th November of the academic | | Regional Office ‘session. 5 | Lasl det Tor according aporevals | 15h Baconber of he acadomve esain: by CBSE CENTRAL BOARD OF SECONDARY EDUCATION 5[©] lh ease oF admissions a Claas aU fe academic || Paxlurderategores' Zand |" stssonseheake na 5 oe, Seaderi | b. For admissions we. ist October of he | academic session, tobe sents concorney | | | Regional Office so as to reach within Of days of Admission t ee fe ena JA Schools are directed to read, understand and comply the SOPs stricly. Schools wil ensure that all te documents as per requirement are obtained from the student/parent sre aed and provided to the concerned Regional Office, wherever required. Sehoc cit a ensure that no stucent shall be provided admission who is coming from creaky school. Yours faithfully, ory : CO wae (DR. SANYAM BHARDWAJ) CONTROLLER OF EXAMINATIONS, _ CENTRAL BOARD OF SECONDARY EDUCATION 6