Voucher Entry

Following are the options available in Voucher Entry :-

1. Cash & Bank :

a. Select "Cash Book" or a Bank.
b. Voucher No. for the Cash/Bank Book will be displayed automatically.
c. Enter the type of Voucher ( P-payment, R-receipt, C-contra ).
d. Type the Account Code or Press F1 for Help and Select the proper A/c.
The Account Name will be displayed.
e. Enter the Voucher Date.
f. Enter the Cheque No. ( Only for Bank Transactions )
g. The program will ask for Rect Amt or Payment Amt as per the type of Voucher.
h. It will ask for Member's Bank and Branch if you are entering a Bank Voucher.
i. You can also enter the Manual Rect No. and the Reference Name.
j. At last you can enter the Narration which is of 5 Lines.

2. Journal :
a. Enter Date

b. You can enter at most 10 transactions in all.

For eg : 5 Debits & 5 Credits or 3 debits & 7 Credits.

c. Then type the Narration which is of 5 Lines.

3. Interest Modify :
Please ignore this option as this feature will be discontinued in future.
You are advised to use the Manual Bill Option for Changing Interest.

4. Auto Bill :
This option is good for Creating Bills automatically every Month or
Every Quarter as the case may be. It will calculate the Dues, Interest or
Rebate and the Payable Amount for each & every member.

a. Enter the Bill Date.

b. Enter the Bill Period ( From & To ).
c. Select Wing wise/Code wise. If you have selected Code wise then it
will ask for the Code Filter ( From & To ) code.
d. Enter whether you want to create Special Bills ( Y/N ).
Special Bills can be created by Selecting some Bill Items.
e. Enter Due Date.
5. Manual Bill :
Manual Bill option gives you the Flexibility of Creating New Bills, Modifying/Deleting existing
Bills.

a. For Modifying or Deleting Bills you should know the Bill No.
b. Modification of a bill is in a drop down menu format.
You can Choose and Modify any of the following variables.
A/c Code, Bill Date, Bill Period ( From & To ), Entries, Arrears, Rebate, Interest, Special
Notes.
c. Special Notes for a member can be added in this option.
d. Press F1 for help on A/c Code.

6. Member Adjustments :
a. Here in this option you can Change the Name of a Member, Maintenance Splitup,
Pass Debit/Credit Notes just by selecting the proper Member.

7. Reconciliation :

OPTION 1

a. First Select the Bank for which you want to do Reco.

b. Enter the upto Date.
c. Type P for payment or R for Receipt.
d. Type the option whether you want to do Clearing by Cheque or Amt.
e. Slip No. will come automatically.

In the second part you will have to enter Clearing Date,

Clearing amt and the Cheque No. Subsequently it will display matching
records for you to Select and Confirm.

OPTION 2

a. First Select the Bank for which you want to do Reco.

b. Enter the upto Date.
c. You will get a list of uncleared Cheques
d. Now Press F2 and enter the Clearing Date, then go and select the entry which has to
Cleared
and Press SPACE bar. Now this entry will contain the Clearing date and a Tick will appear
next to it.
e. Similarly do for rest of the entries.
 HOT KEYS AVAILABLE IN VOUCHER ENTRY

F1 - Help available on A/c codes.

F2 -

CASH ENTRY :

 Search for a Particular ( Debit/Credit ) in a particular Date range.

 Search for a Particular A/c in Cash Book selected.

BANK ENTRY :

 Search for a Particular ( Debit/Credit ) in a particular Date range.

 Search for a Particular A/c in Bank selected.
 Search for a Particular Cheque No. in Bank selected.

BILL REGISTER :

 Search for a Particular Bill Total in a particular Date range.

 Search for a Member A/c in a Date Range
 Search for a Particular Bill No. in a Date Range

F3 - Reports such as Bill Register, Receipt Register, Members Receipt Printing is available.

F4 – Credit Balance of Cash Report.

F5 – Members Outstanding List Report.

F6 – View Ledger

 This option has to be selected when you are in Journal or Manual Bill Mode.

 In this mode you can View/Modify/Delete an Entry by viewing a Ledger in a particular

Date range.

 Entry could be a JV/Bill/Receipt or Payment Entry.

 Just Press ENTER to select an entry which you want to Modify/Delete.

 After doing the needful you will come back to View Mode.
F7 – View Books

 This option has to be selected when you are in Journal or Manual Bill Mode.

 In this mode you can View/Modify/Delete an Entry by viewing a Cash

Book/Bank/Journal/Bill in a particular Date range.

 Entry could be a JV/Bill/Receipt or Payment Entry.

 Just Press ENTER for a selecting an entry which you want to Modify/Delete.

 After doing the needful you will come back to View Mode.

F8 – Print Cash/Bank/Journal report.

F9 - Print Ledgers.