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Time & Non-Time Related Cost Factors
Time & Non-Time Related Cost Factors
Time & Non-Time Related Cost Factors
Abstract
The study assessed the effects of time and non-time related cost factors on final cost of construction
projects in Northern Nigeria. Data on the cost of construction projects were collected directly from
projects files of 40 completed building projects in Northern Nigeria using well-designed
questionnaires administered to clients, contractors and consultants, selected from the studied states,
based on proportionate stratified random sampling technique. WARP6 PLS-SEM software was used
in the analysis of the collated data. The results indicated High effects between time and non-time
related cost factors and the final cost of building projects in Northern Nigeria. Similarly, linear
relationships exist between time and non-time related cost factors and the final cost of building
projects. Furthermore, the study provided criteria for assessing the effects of time and non-time related
cost factors on the final cost. The study suggests ways of mitigating the effects of these factors (time
and non-time related cost factors) on final cost of construction projects in Nigeria, which among
others; include adequate estimation, prime cost and provisional sums. Primarily, clients should be
cautious of variation orders and comprehensive design before project awards.
Keywords: Cost of Buildings, Northern Nigeria, and Time related, Non time related
projects in Nigeria, Ibrahim and Kolo Oyemade (2002) reported that the final cost
(2004) stated that fluctuations and of a building project is the final figure
variations are the major time and non-time obtained according to the condition of
related factors that affect final cost of contract after adjustments of all necessary
building projects respectively. The study cost factors as indicated in the Standard
found that cost increased due to adjustments Form of Contract 1990 edition. Giwa (1988)
for time and non-time related factors was stated that the average local authorities final
88.74% for ten (10) selected building cost figure for building projects in United
projects in Nigeria. The value for variation Kingdom (UK) was marginally exceed the
was 22.58%, claims were 0.45%, tender sums. The same study reported that
fluctuations were 37.39%, adjustments of the standard deviation for those projects
prime cost sums and provisional sums were varies from 0.03 to 0.05 for three authorities
30.37% and 1.5% respectively. indicating that individual contract varies
from the mean value of the contract sum. The
The cost adjustments for the re- private clients recorded about 1.05 mean
measurement of provisional quantities were values, indicating that the final account
minus 0.33%, which indicated that 0.33% of exceeds the tender sum by 5%.
the contract sum was paid back to the client
purse. Similarly, Omoniyi (1996) stated that Ndekugri and Rycroft (2014) categorised
changes in contract prices in Nigeria were time and non-time related cost factors into
principally as results of number of time and fluctuations, adjustments of preliminary
non-time related factors. The factors are sums, loss and expense claims and others
variations, claims compensations, such as liquidated and ascertain damages
fluctuations, delayed payments, over etc. while in the other hand, non-time related
payment for political or corrupt motives, cost factors are adjustments of variations,
disputes, wrong expenditure of provisional provisional sums, provisional quantities,
sums and quantities, adjustments of prime prime cost sums, claims etc. Therefore, this
cost sums and day works. The factors study assessed the effects of time and non-
responsible for the adjustment of cost of time related cost factors that cause high costs
construction projects also lead to delays or of building construction projects in Nigeria,
abandonment of building projects, if not The problems of high cost of building
properly handled. projects persists globally despite studies
conducted by Bing, Akintoye, Edwards, and for neither of which is there ample
Hardcastle, (2005) which suggested clarification in status reporting. A brief
public/private partnership (PPP) evaluation then follows of contractual
procurement as an operative mode to attain systems and project financing
value for money (VFM) in public arrangements currently in operation the
infrastructure projects. The private finance study does not developed a model for the
initiative (PFI) in the UK is a system of PPP effects as well as categorizing it into time
that pursues to combine the benefits of and non-time cost factors. Therefore, the
economical tender and flexible negotiation, problems of high cost of construction
and transfer risk away from the public projects continues to affect productivity as
sector. The final risk allocation agreement is well as the Growth Domestic Products
reached along with overall contract (GDP) of developing countries most
agreement. especially Nigeria through low contribution
to GDP growth. Therefore, there is a need to
It is important for the public client and the arrange cost factors into time and non-time
private bidders to assess all the possible related and evaluates the effects on the final
risks through the complete project life but cost with the view to suggest lasting
this study does not provide the effects of solutions to the problems.
time and non-time cost factors influencing
final cost of projects as well as the Literature Review
framework/model. Similarly Kaming, Costs in Construction Projects
Olomalaiye and Holt (1997) described the One of the major peculiarities of any public
influences of factors affecting cost and time building project is that the works are
overruns on a high rise projects in Indonesia acquired in a form of contract, the workload
as high and significant but no suggestion for for each project is spread over the
cost control strategy was made. Mansfield, construction period and the cost of the
Ugwu, & Doran, (1994) studied the reasons project is estimated based on the various
of delay and cost overruns relating to tasks involved to accomplish the project.
construction projects in Nigeria and the Hillebrandt (1985) stated that the cost of a
results revealed a considerable cost building project is generally divided into
differences comparative to the initial the estimated total cost (initial cost) and
contract, and unnecessary project overruns, final cost. The estimated total cost is total
cost of each activity required to achieve an holidays, redundancy pay, sick leave, travel
objective while the final cost is obtained as a expenses, transport to site, trade union tools
results of the effects of time and non-time allowance, disturbance allowance,
cost factors causing high cost of building protective clothing, employer's liability and
projects. third party insurance, supervision, and so
on. In other words, the all-in rate is the total
Factors of Estimated Total Cost of cost to the contractor for utilizing the
Building Projects services and retaining the services of plants
Generally, there are four (4) important or trades concerned. In Nigerian
factors considered in the estimation of the construction industry, the all in-rate for
initial cost estimates of a building project, labour comprises of four main items which
the factors are cost of materials, cost of includes: statutory payments, trade
plants and equipment, cost of labour, cost of requirement, welfare expenses and general
profit and overhead to the contractor expenses (Gambo, Said & Inuwa, 2017)
(Gambo, Said & Inuwa, 2017). In a study
conducted by Fletcher (2013) stated that the Similarly, Babalola and jagboro (2001)
estimate for the material cost includes cost of found that statutory payment includes basic
delivery to site, loading cost, unloading cost, wage plus sixty percent of basic wage for
etc. The cost of each of these items are workmen compensation plus fifteen percent
determined and added to the real cost of of basic wage for social insurance and three
materials. Also it was opined in the study that percent for industrial training levy. The
the single cost of material can be one of the trade requirement includes cost of tools,
largest element in the initial cost of a safety garment/wears and supervision. The
building project. welfare expenses consist of transport and/or
traveling expenses, funeral expenses,
Babalola and Jagboro (2001) viewed that the hospital expenses and leave allowance.
cost of labour is normally contained in the all
in-rate which is the basic wage rate plus the The general expenses include firm's
cost of some or all of the cost of medical administrative expenses and other special
facilities, maternity leave with pay, facilities given by the firms. Babalola and
compassionate or casual leave, public Jagboro (2001) opined that in the most unit
rates, the cost of labour sometimes is less Factors Causing High Costs of Building
than the cost of materials. While Fletcher Construction Projects
(2013) argued that the cost of plants includes It is generally asserted that final cost of
the cost of bringing to site, setting-up and building projects in Nigeria more often than
maintenance on site, dismantling and not exceeds the initial cost (Gambo, 2010).
removal from site or cost of hiring. The all- Gambo, Said and Inuwa (2017) supported
in rate for hired plant consists of hired rates the idea and stated that one of the major
per day, cost of delivery, erection, problems facing the Nigeria Construction
maintenance and removal with running Industry today is the fact that almost all
consumables. The cost of owned plant projects are completed at sums higher than
consists of ownership cost which is fixed their initial contract sums. Similarly, in a
cost that includes capital input requirement, study of forty (40) units of four (4) bedroom
interest rate and cost of license. In addition bungalow houses in Kaduna, Ibrahim and
to the ownership and running cost and other Kolo (2004) revealed about 60% cost
costs includes consumables, operations cost differences between the initial and the final
and maintenance cost. costs of building projects in Nigeria at the
end of a projects.
Fletcher (2013) found that the overhead cost
chargeable to a project consists of many The study identified the following factors
items which cannot be classified as responsible for the differences between
materials, labour or plant. These costs can be initial and final costs of building projects to
divided into job or site overhead and general include variation order, fluctuations, claims,
or office overhead. Gambo, Said and Inuwa loss and expense claims, adjustments of
(2017) argued that overhead costs are the prime cost, provisional sums and
administrative expenses to the contractor for provisional quantities etc. The term
running his office. The contractor is entitled “variation” is defined in the standard form of
to administrative expenses such as rent and building contracts in Nigeria (SFBCN,
rate payable on the office premises, staff 1990) as any alteration or modification of
salaries, office stationary etc. These the design, quality or quantity of the work as
expenses support indirectly in the execution shown upon contract drawing and described
of building projects. by or referred to in the contract bills and
includes the addition, omission or
substitution of any work, the alteration of the quantities is a contract work whose actual
kind or standard of any material or good to value cannot be determined during the
be used in the works, and the removal from preparation of bill of quantities and
the site of any work material or good therefore require re-measurement upon
executed or brought there, or by the completion of the work. This is done by
contractor for the purposes of the work other approximately measuring the work in the
than work materials or goods which are not normal way but keeping it separate in the
in accordance with the contract. It also bill of quantities marking it “provisional”
includes the addition, alteration, omission of e.g. where the nature of the soil is uncertain,
any obligations or restrictions imposed by etc., the bill for substructure works might be
the employer on the contract bills in regard marked provisional and any additional sub
to access to the site, inadequate provision of structural works, such as additional
working space, working hours and the excavation or reduction in excavation may
execution or completion of the work in any be adjusted. The subsequent re-
specific order. The condition also defined measurement of work covered by
prime cost (PC) sums as the sums provided provisional quantities more often than not
for work or services to be executed by a yield quantities that are different from the
nominated sub-contractor, or a statutory initial quantities. The cost of such
authority or public undertaking or for differences in quantities results in
materials or good to be obtained from a differences between initial and final
nominated supplier. contract sums.
The term provisional sums is defined in as a In practice, certain percentages (about 5%)
sums provided for the work or services are usually allowed in the bill of quantities
which cannot be entirely foreseen or defined for contingent events that might be
at the time of preparation of tender encountered during progress of the work,
documents (SFBCN, 1990). Thus, depending on the magnitude of the project.
provisional sums are allowed for the works Gambo (2010) supported the argument and
whose extent and or nature are not precisely added that the contingent event includes
known at the time of preparation of bill of hazardous event that has a financial
quantities. Babalola and Jagboro (2001) significance and is required to be executed
asserted that provisional quantities in bill of before continuing the project e.g. blasting
of rock found during excavation of claims and 37.39% were for other cost
foundation. variables accounts.
Claims are one of the major factors causing In a study conducted by Elinwa and Joshua
high costs of construction projects globally (1993), it was found that projects in Nigeria
(Ibrahim and Kolo, 2004). They noted that overrun their initial contract sum by
the standard forms of contract in Nigeria do between 8 to 133%. Similarly, Omoniyi
not specifically use the word “claim” and (1996) said that the differences between
that the contractor is required to give notice initial and the final cost of building projects
of the occurrence of any certain event which in Nigeria are principally as results of a
entails extra cost. Claims is a payment made number of factors which include variation
to the contractor for other expenses or loss order, claims compensations, fluctuations,
incurred in the course of carrying out the delayed payments, over-payment for
work by the contractor which is given to the political or corrupt motives, disputes,
contractor under the terms of the contract expenditure of provisional sums and prime
e.g. liquidation and ascertained damages, cost sums and day-work. These factors are
compensations, ex-gratia (sympathy) and responsible for high cost of construction
interest on delayed payments. projects in Nigeria and hence lead to delays
or abandonment of some projects in
The payment for claims usually partly Nigeria.
accounts for the difference between initial
and the final costs of building projects and Ndekugri & Rycroft (2014) listed the
reasons for high costs of building projects in variables responsible for high costs of
Nigeria (Gambo, Said & Ismail, 2016). construction projects to include: variations,
Ibrahim and Kolo (2004), in their study of adjustments of costs after re-measurement
ten (10) selected building projects in Nigeria of provisional quantities, nominated sub-
found that 22.58% of differences were due contractors account, nominated suppliers
to variation order account, 30.37% due to account (P.C sums), adjustment of
prime cost sums account, 1.5% due to provisional sums account and fluctuation
provisional sums account, and - 0.33% rates of labour and materials. In a study of
differences were due to provisional the causes and solutions of the variables that
quantities account while 0.45% were due to cause differences between initial and final
costs for twenty (20) building projects in HA1: There is a substantial effect of non-time
Nigeria based on contract drawing issued. related cost factors towards high cost of
Oyemade (2004) explained that almost building construction projects in Northern
eighty percent (80%) to ninety (90%) of the Nigeria
projects experienced both delays and cost HA2: There is a substantial effect of time
overruns, thus indicating a wide margin related cost factors towards high cost of
between initial and final costs of the building construction projects in Northern
projects. Nigeria
was used to perform the regression analysis Hair, Ringle & Sarstedt, 2011; Hair et al.,
of the collected data on time related and non- 2011) and reflective measurement model.
time related cost factors causing high cost of The assessment of the measurement model
building construction projects in Northern examines the validity and reliability of the
Nigeria. Partial Least-Square Structural measurement instrument and relationship
Equation Modeling (PLS-SEM) analysis among the constructs. The model for this
has the ability to helps researchers in making study has three reflective constructs
proper interpretation of results and guides in namely: Final Cost, Time related Cost
m a k i n g r i g h t d e c i s i o n s ( Aw a n g , Factors and Non-Time related Cost Factors.
Afthanorhan, & Asri, 2015; Kock, 2014).
All the three constructs are first order
The collected data was bootstrapped to constructs. The reflective measurement
generate confidence intervals. model evaluates reliability and the validity
Bootstrapping approach generated an of the model. The two criteria are composite
empirical representation of the sampling reliability (CR) and the average variance
distribution of the effect by treating the extracted (AVE) (Chin, 2010; Hair et al.,
original sample size as a representation of 2011). On the other hand, the indicator and
the population in miniature; this is construct reliability were assessed to
repeatedly resampled during analysis as a evaluate the reliability of the reflective
means of copying the original sampling measurement model for the structural
process (Hayes, 2009). The bootstrapping is equation modelling. The indicator
used to obtain the accurate estimates of reliability was evaluated by cross checking
parameters and standard errors (Awang, the loading of each indicator variable on its
Afthanorhan, & Asri, 2015). The resampling associated latent construct and the loading
analysis generated up to 999 from the should be higher or more than 0.70 before
original data with replacement. accepting the reliability of the indicator
variable (Hulland, 1999; Hair et al., 2011).
Analysis and Results
Table 1: shows the assessment of the model The assessment of construct reliability, two
by Warp 6.0 PLS-SEM analysis which coefficients are considered i.e. composite
typically follows two steps, namely: the reliability (CR) and the Cronbach's alpha
assessment of structural model (Chin 2010; (CA) (Bagozzi & Yi, 1988; Cohen 1988;
Chin, 2010). Hair et al., (2011) The convergent and discriminant validity
recommended CR for PLS-SEM. Table are also considered in the validation of the
1shows the results of the measurement reflective measurement model (Hair et al.,
model of this study which indicated high 2011). The average variance extracted
internal consistency and reliability. The (AVE) values of the constructs must be
indicators loadings were all well > 0.70 and higher than 0.5 for an accepted convergent
both the CR and CA ranged from 0.895- validity (Bagozzi & Yi, 1988; Hair et al,.
1.000 and 0.793- 1.000 respectively. The 2011). Average variance extracted
reason for the value 1.000 on loading, CA, measures the total variance of a construct
CR and AVE of final cost was that only one through its indicators (Chin 2010). The
indicator was considered that is the final cost AVE values for this study were higher than
which was the only indicator of high cost of 0.50 as well as the loadings of the
many projects in this study. Therefore, this indicators. Therefore, the convergent
shows that all the indicators and constructs validity of the measurement model is highly
reliability were acceptable. acceptable.
Table 1: Results of the measurement model evaluation
CONSTRUCT ITEMS FACTOR CR CRONBACH’S ALPHA AVE
LOADING
FC = final cost, Flu = fluctuations, Aprs = adjustment preliminary sums, Lec = loss and expense claims, Oth
= Others, VR = variations, APC = adjustments of prime cost, APS = adjustments of provisional sums, APQ =
adjustment of provisional quantities, ACS = adjustments of contingency sums, OC other claims
Table 2: indicates the discriminant validity of construct (Chin, 2010; Hair et al., 2011; Fornell
measurement model. The discriminant validity & Lacker, 1981). The results indicated that the
is the extent to which construct is distinguished square root of AVE for each construct with its
from other constructs in the model (Chin, 2010). correlation to another construct is acceptable
This is achieved through checking of the AVE of discriminant validity of the measurement
each construct and must be higher than the model. Base on the results of the measurement
highest squared correlation of the construct of model the data collection form (format) was
any other construct in the model or alternatively reliable and valid in the assessment of the three
the loading of an indicator with its associated study constructs.
construct must be higher than that with other
Figure 2: indicates the R-square (R2) determination i.e. highly dependent on the
measure of variables (constructs) and the research area. Chin (1998) suggested 0.67,
path coefficients of the model. The model is 0.33, and 0.19 as substantial, moderate and
evaluated as a part of preliminary weak measures for R2respectively. The R2for
assessment of structural relationship i.e. this study was 0.647 which indicated almost
inner model (Chin, 2010, Hair et al., 2011). a substantial relationship between criterion
The path coefficient must be significant for and predictor variables with pvalue between
valid relationship and is the coefficient of final cost of construction projects (FINCOS)
and non-time related cost factors The effect size (f2) in table 3 is a measure
(NOTIMRE) as 0.001which was significant that verifies whether the effects indicated
at p = 0.05 level of significance and had a by the path coefficient are low, moderate or
path coefficient β value of 0.535, also high for the values of f2 0.02, 0.15 and 0.35
significant with a P value of 0.001, similarly the respectively (Cohen, 1988). The effect sizes
path coefficient between FINCOS and time f2 indicated the effect of a certain construct
related cost factors (TIMRE) was p=0.039 on the dependent variable is substantial
which was significant at p = 0.05 level of (Chin 2010). The f2 between FINCOS and
significance with a βvalue of 0.366 also TIMRE was 0.400 which indicated a high
significant at p= 0.04 respectively. effect exists. While that between FINCOS
and NOTIMRE was 0.247 which was
regarded as moderate effect exists.
Figure 4: presents a graph of FINCOS and the coordinate's points (xo, yo and x1, y1) and
TIMRE. The graph indicated a linear the regression line of the first graph
relationship exists between FINCOS and (FINCOS and TIMRE graph) were (0.97, -
TIMRE respectively. The relationships 0.08 and -2.43, 0.20). The coordinates of the
indicated a positive increment such that, as second graph (PHCFAC and STRUFAC
TIMRE increases FINCOS also increases, graph) were (-0.67, -0.24 and 4.23, 1.55).