Annex 2.1 - CONTINGENCY PLANNING TEMPLATE

Annex 2.
1: Contingency PlanVersion:
Template2 for School
Date: 27 August 2019
TEMPLATE 1: BASELINE DATA ON INFRASTRUCTURE AND NON-INFRASTRUCTURE
School Name:___________________
School ID:______________________
INFRASTRUCTURE NON-INFRASTRUCTURE
No. of Classrooms
No. of Furniture
No. of DepEd
Type of Building Current Status of No. of No. of Learning
Year Constructed Source of Funding Computerization Package
Building Blackboards Resources
(DCP)
Instructional rooms Non-instructional Teacher’s
Arm Chair Desk Chair Teacher’s Table
(Acad/Non-acad) rooms Chair
TOTAL
Prepared by: Noted by:
Property Custodian School Head
Instructions:
This template should be filled-out by the Property Custodian.
Type of Building - include all types of builing like Marcos Type, Bagong Lipunan School Building (BLSB), Gabaldon, JICA Building, PPP Building, etc.
Year Constructed - specific year when the building was constructed
Source of Funding - includes all sources of funds (e.g. DepEd, LGU, Private Donors, others - specify)
Current Status of building - includes dilapidated, for repair, for demolition, etc.
1
Annex 2.1: Contingency Plan Template for School Version: 2
TEMPLATE 2A: BASELINE DATA ON LEARNERS Date: 27 August 2019
School Name:___________________
School ID:______________________
Number of Learners
(As of________________ )
Grade
Level Number of Learner with Disability
Male Female Total
Hearing Learnng Intellectual
Visually Impaired
Impaired Disability Disability
GRAND
TOTAL
SDRRM Coordinator School Head
Instructions:
This should be accomplished by the SDRRM Coordinator with the School Head.
Number of Leaners - It should be based on the current enrollment of the school of the current year.
Number of learner with disability - Add more column depending on the data of disability of the school.
Annex 2.1: Contingency
TEMPLATE 2B: BASELINE Plan
DATATemplate for School
ON PERSONNEL Version: 2
School Name:___________________
School ID:______________________
Number of Personnel
(As of _________________ )
Teaching Personnel
No. of Person with Disability
Male Female Total Male

Visually Others Others
Hearing Impaired
Impaired (Please specify) (Please specify)

Annex 2.1: Contingency Plan Template for School
Instructions: Version: 2
This should be accomplished by the SDRRM Coordinator with the School Head. Date: 27 August 2019
Number of Personnel - It should be based on the current enrollment of the school of the current year.
Number of person with disability - Add more column depending on the data of disability of the school.
lity
Others
(Please specify)
onnel
_______ )
Non-Teaching Personnel
No. of Person with Disability
Female Total
Visually Hearing Others Others
Impaired Impaired (Please specify) (Please specify)
Annex 2.1:3:Contingency
TEMPLATE Plan ON
HISTORICAL DATA Template for School
DISASTERS Version: 2
School Name:___________________
School ID:______________________
EFFECTS ON:
AFFECTED POPULATION
INFRASTRUCTURE NON-INFRASTRUCTURE
Incident Name
Date of No. of Non- No. of Damaged Estimated Total
Type of Incident No. of Instructional No. of Damaged No. of Damaged Other effects/damages
Occurence Instructional No. WASH Facilities DepEd Cost of Damage
No. of Learners No. of Personnel Classrooms School Learning
Classrooms Computerization
Furniture Resources
Project (DCP)
Minor Major Totally Minor Major Totally Minor Major Totally
Remarks: Data is based on historical RADaR reports and other official documents
School Head
Instructions:
This template should be accomplished by the SDRRM Team and School Head.
Incident Name - specific name of the hazard or disaster (e.g. TY Ompong, TD Ineng, Magnitude 6.5 Earthquake in San Julian, Eastern Samar).
Type of Incident - choose among the following: Tropical Cyclone, Armed Conflict, Fire, Landslides, Earthquake, Volcano Eruption, Others (please specify).
Date of Occurrence - specific date when the incident happen.
Affected Population - based on the existing or historical record of the school visa via the date of occurrence of the incident.
Infrastructure ad Non Infrastructure - quantity of damage per incident.
Instructional classrooms - includes all academic rooms used by the learners.
Non-instructional classrooms - includes all non-academic rooms like Canteen, Library, Faculty Room, etc.
DCP - it should be per computer set (if possible).
Estimated Total Cost of Damage - based on the existing and historical record of the school.
9
TEMPLATE
Annex 2.1:4: CAPACITIES AND
Contingency PlanVULNERABILITIES
Template for School Version: 2
School Name:___________________
School ID:______________________
Key Areas for

Details Capacities Gaps
Preparedness
Risk Understanding 1. Understanding of Hazards and its
characteristics
2. Conduct of Risk Assessment
3. Planning and undertaking actions based on
risk assessment results
Contingency Plan and 1. Contingency Plan
Dissemination 2. IEC
Communication 1. Understanding of advisory including warning
signals
2. Understanding and implementation of DO 21
s.2015
3. Equipment
Coordination 1. Division Office
2. P/M/CDRRMC
3. LGUs
4. Partners
5. DepEd CO
Monitoring 1. Monitoring of
preparedness/contingency
plan of school
1
Monitoring
Key Areas for
Preparedness
2. Monitoring of hazard Date: 27 August 2019
situation, including
communicating with
school officials, district/division office and LGU
3. Monitoring RADaR
completion, validation and
submission to Central
Office
4. Monitoring of
implementation of support
for learning continuity
2
Key Areas for
Preparedness
5. Tracking of Learners and personnel Date: 27 August 2019
6. Transportation
Convergence 1. Interface among offices within the school
2. Existence of DRRM Team
3. Command System
4. Twinning with other divisions
Support for Learning 1. Implement and monitor Temporary Learning
Continuity Spaces (TLS)
2. Buffer stocks for learning materials
3. Alternative Delivery Modes
4. Psychosocial Support
5. Emergency School Feeding
6. Learner's Kits
7. Teacher's Kits
8. Hygiene kits
9. Provision of Water Sanitation and Hygiene
services
10. Updated disaggregated data on learners and
master list of students in school and alternative
learning schools (ALS)
11. Clean up drives
12. Signed memorandum of agreement (MOA)
with private enterprises for emergency purchase
Support for Schools 1. Signed memorandum of agreement (MOA)

used as Evacuation between LGU and school on the use of schools
Centers as evacuation center including the roles and
responsibilities of both institutions;
3
Support for Schools
used as Evacuation
Centers
Key Areas for
Preparedness
2. Repair, maintenance and replacement of Date: 27 August 2019
schools identified as evacuation center by the
LGU
4
Key Areas for
Preparedness
3. Resumption Strategies including assessment Date: 27 August 2019
of readiness of the schools
4. Establish functional referral pathways to
respond to child protection concerns using the
existing PNP and DSWD operational guidelines
8. Feedback mechanism to report gaps in the

delivery of services, grievances and other needs
to improve education interventions
9. Twinning of schools for teacher-volunteers for

deployment in the affected schools that need
additional volunteers
10. LGUs preposition additional Temporary
Learning Spaces (TLS)
Drills 1. Regular conduct of drills
2. Existence of protocols – command system,
evacuation route, safe place, family reunification
3. Coordination with and participation of

parents, relevant agencies and partners during
drills
Fund Sources
Prepared by: Noted by
_______________________ __________________________
School Head
Instructions:
This template should be accomplished by SDRRM Team with the School Head.
Each item should include brief explanation of the school current activities or programs.
Capacities - include the strengths, attributes and resources available within school to manage and reduce disaster risks and strengthen resilience.
5
Key Areas for
Preparedness
Gaps - challenges and/or problems incounter by the school that affects the capacity to respond during emergencies. Date: 27 August 2019
Vulnerabilities - it can be determined by physical, social, economic and environmental factors or processes which increase the susceptibility of an in
6
Vulnerabilities
7
Vulnerabilities
8
Vulnerabilities
9
Vulnerabilities
10
Vulnerabilities
ce disaster risks and strengthen resilience.

11
Vulnerabilities
emergencies. Date: 27 August 2019
es which increase the susceptibility of an individual, a community, assets or systems to the impacts of hazards.
12
TEMPLATE 5: HAZARD PRIORITIZATION
School Name:___________________
School ID:______________________
Probability Impact
Hazard
Rate Remarks Rate Remarks
_____________________________ ________________________________
Instructions:
This template should be accomplished by the SDRRM Team with the School Head.
Hazard - List all the possible hazards that may affect your schools and divisions. (e.g. flood, tropical cyclone, armed conflict, fire, earthquake, etc.)
Rate the probability using the below scale. Indicate the important details on hazard occurrence in the Remarks Column.
Rate the Impact column based on the possible scale below. Indicate important details in the Remarks column.
Average - calculate by adding probability and impact and divide by two.

Rank - rank the hazards with the highest average as 1, the second highest average as 2, and so on. The highest average will be the priority for Contin
Average
Rank
(P+I)/2
earthquake, etc.)
e priority for Contingency Planning.

Version: 2
TEMPLATE 6.1 : ANATOMY OF THE HAZARD
School Name: _______________

School ID: _______________________
Hazard: _____________________________
Root Causes Early Warning Signs Triggering Factors
________________________________ __________________________________
Instructions:
This tempalte should be accomplished by the SDRRM Team with the School Head.
Hazard - it should be the Rank No. 1 in the Template 5.
Root Causes - describe the root causes of hazard.
Early Warning Signs - describe the indicators to initiate action.
Version: 2
Triggering Factors - describe the factors that turn the hazard into a disaster or crisis.
Existing Mitigating Measures - describe the mitigating measures of the school to address the hazard.
Version: 2
Existing Mitigating Measures

Version: 2
Annex 2.1: Contingency Plan Template for School Date: 27 August 2019
TEMPLATE 6.2: CONFLICT ANALYSIS: STAKEHOLDER ANALYSIS – POSITIONS, INTERESTS, NEEDS
School Name: _______________

School ID: _______________________
Actors Positions Interests

Version: 2
Remarks: Fill-up only when the top priority hazard is armed conflict.
Prepared by:
________________________________
SDRRM Coordinator
Instructions:
Actor - groups involved in the armed conflict (e.g. AFP/PNP, NPA, BIFF), which include groups which are secondary and tertiary players in the
conflict (i.e. not directly involved, but affected by the conflict like learners and school personnel)
Positions - what the actors say they want
Interests - what the actors really want
Needs - what the actors must have
Means of Influence/Power - sources of power and influence (e.g. resources like money, land, arms, networks, political power) that the actor has and u
conflict to attain their positions, interests, and needs
Willingness to Negotiate - openness of the actor to talk, settle the conflict, and reach an agreement
Version: 2
INTERESTS, NEEDS
Needs Means of Influence/Power Willingness to Negotiate

Version: 2
Noted by
__________________________________
School Head
hich are secondary and tertiary players in the

nel)
s, networks, political power) that the actor has and uses in the
Version: 2
TEMPLATE 7: SCENARIO BUILDING
School Name: _______________

School ID: _______________________
Hazard: ______________________
SITUATION BAD WORSE
DESCRIPTION OF EVENT
IMPACT ON HUMAN LIVES
No. of Death/s
No. of Injury/ies
Percentage of Displacement/s
AFFECTED POPULATION
No. of Learners
No. of Teaching Personnel
No. of Non-teaching Personnel

EFFECTS ON
Learners
Teachers
Version: 2
Educational Continuity
Instructional Classrooms
Non-instructional Classrooms
WaSH Facilities
Perimeter Fence and Gate
School Furniture
Books and Instructional Resources
DepEd Computerization Packages
Power Lines
Water Utilities
Roads and Bridges
_______________________ __________________________
Instructions:
Version: 2
Description of the Event - provide brief descirption of the hazard. (How it will occur?).
Impact on human lives - Based on the capacity of the school, the team should estimate
the number or percentage of the death, injury and displacements. It can also based
from the LGU Contingency Plan.
Affected population - Based on the current data or existing records of the school.
Effects on - Based on the capacity of the school, the team should provide brief
statements of the following items (answerable by what). It can also based from the
LGU Contingency Plan.
Version: 2
WORST
Version: 2
Version: 2
TEMPLATE 8: RESOURCE INVENTORY AND NEEDS PROJECTION Date: 27 August 2019
School Name: ________________________

School ID: _______________________
Hazard: _____________________________
A. Human Resources
Projected Needs
(e.g. training needs)
Write N/A if not needed
No. of
Capacity
Human Resources staff/persons
(certifications, skills, etc.)
available
No. of staff
Cost for Training
needing training
Internal
(e.g. GCs, Teachers, Staff, etc.)
External Resources
(e.g. Partners, PNP, BFA etc.)
B. Equipment
Projected Needs
Equipment/Supplies Condition
(e.g. fire extinguishers, body board, 1
(e.g.fully functional, nearing expiry, Units available
siren, comms radio) etc.)
Equipment/Supplies Condition
(e.g. fire extinguishers, body board, (e.g.fully functional, nearing expiry, Units available
Units Needed Unit Cost
siren, comms radio) etc.)
2
C. Learning Resources
Grade Level Title Language Available Quantity Needed Quantity
_______________________ __________________________
Instructions:
3
This template should be accomplished by SDRRM Team with the School Head based from the current records. Date: 27 August 2019
4
Possible sources of funding

(MOOE, SEF, Local DRRM Timeline
Fund, Partners, etc)

(MOOE, SEF, Local DRRM Timeline 5

(MOOE, SEF, Local DRRM Timeline
6
TEMPLATE 9: INVENTORY OF IMPLEMENTING PARTNERS Date: 27 August 2019
School Name: ________________________

School ID: _______________________
Hazard: _____________________________
A. Human Resources
Partners Specific Roles Location Contact Person
Prepared by:
SDRRM Coordinator
1
Instructions: Date: 27 August 2019
It includes the following:
•Private Organization/s
•Non-Government Organization/s
•Educational institutions
•Civil Society Organization/s
•Local Government Units (LGUs)
•Others (private groups, riders, etc.)
2
Remarks
Noted by
__________________________
School Head
3
TEMPLATE 10: SDRRM TEAM ROLES & RESPONSIBILITIES
Committee/Cluster Objective
ES & RESPONSIBILITIES
Overall Responsibilities LEAD MEMBERS

TEMPLATE 11: RESPONSE ACTIONS
TIMELINE
BEFORE
DURING
AFTER
0-24
24-48
72 HOURS
96 HOURS
5-10 DAYS
RESPONSE ACTIONS
RESPONSE ACTIONS

Annex 2.1 - CONTINGENCY PLANNING TEMPLATE

Uploaded by

Copyright:

Available Formats

You might also like

Annex 2.1 - CONTINGENCY PLANNING TEMPLATE

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Annex 2.1 - CONTINGENCY PLANNING TEMPLATE

Uploaded by

Copyright:

Available Formats

Annex 2.

TEMPLATE 1: BASELINE DATA ON INFRASTRUCTURE AND NON-INFRASTRUCTURE

Prepared by: Noted by:

Property Custodian School Head

Prepared by: Noted by:

SDRRM Coordinator School Head

No. of Person with Disability

Male Female Total Male

Prepared by: Noted by:

SDRRM Coordinator School Head

No. of Person with Disability

Prepared by: Noted by:

Key Areas for

Support for Schools 1. Signed memorandum of agreement (MOA)

8. Feedback mechanism to report gaps in the

9. Twinning of schools for teacher-volunteers for

3. Coordination with and participation of

Prepared by: Noted by

ce disaster risks and strengthen resilience.

Prepared by: Noted by:

Average - calculate by adding probability and impact and divide by two.

e priority for Contingency Planning.

TEMPLATE 6.1 : ANATOMY OF THE HAZARD

School Name: _______________

Root Causes Early Warning Signs Triggering Factors

Prepared by: Noted by

Existing Mitigating Measures

TEMPLATE 6.2: CONFLICT ANALYSIS: STAKEHOLDER ANALYSIS – POSITIONS, INTERESTS, NEEDS

School Name: _______________

Actors Positions Interests

Needs - what the actors must have

Needs Means of Influence/Power Willingness to Negotiate

hich are secondary and tertiary players in the

TEMPLATE 7: SCENARIO BUILDING

School Name: _______________

SITUATION BAD WORSE

IMPACT ON HUMAN LIVES

No. of Teaching Personnel

No. of Non-teaching Personnel

Perimeter Fence and Gate

Books and Instructional Resources

DepEd Computerization Packages

Roads and Bridges

Prepared by: Noted by

School Name: ________________________

Grade Level Title Language Available Quantity Needed Quantity

Prepared by: Noted by

Possible sources of funding

Possible sources of funding

Possible sources of funding

School Name: ________________________

Partners Specific Roles Location Contact Person

Overall Responsibilities LEAD MEMBERS

You might also like