TERMS OF REFERENCE

Finance Officer – Gender and Inclusion

This position is only open to Myanmar nationals

Duty station: Yangon, Myanmar

Position title: Finance Officer – Gender and Inclusion
Reporting to: Head of Finance and Administration
Duration: 1 year with possibility of extension
Contract type: Full time

Background

The ‘Paung Sie Facility’ (PSF), is a multi-donor facility, primarily funded by the governments of the United Kingdom,
Australia and Sweden. The PSF has a focus on the enhancement of social cohesion across Myanmar. Projects are
generally small-scale and tailored to increase the prospects for a peaceful and cohesive society in Myanmar. NIS
provides administrative and technical support to the PSF. This position is to be funded by a grant the PSF is expected
to receive from the State of the Netherlands.
For more information on PSF, please see the PSF homepage: http://www.paungsiefacility.org/
For more information on NIS, please see NIS homepage: http://www.nis-foundation.org

Essential Functions

Reporting to the Head of Finance and Administration, the Finance Officer – Gender and Inclusion works closely with
Implementing Partners (IPs) who aim to increase the substantive participation of women and gender in the peace
process at the sub-national level. This includes providing on-going support and monitoring of financial management
activities and ensuring compliance with the PSF Financial Guidelines as specified in the PSF Implementing Partner
Manual.

Main Responsibilities

• To analyse budget proposals from IPs and provide recommendations and amendments to the Head of
Finance and Administration and PSF Programme team
• To work with IPs to develop and implement improvements to their internal financial reporting systems
through site visits and ongoing advice and guidance
• To liaise with Gender and Inclusion IPs to ensure the timely submission of reports in a consistent and
suitable format
• Review financial reports received from Gender and Inclusion IPs and analyse spending to ensure that all
spend is: on track and remains within established budget limits; well documented and supported by
appropriate receipts
• Prepare programme assessment reports in light of the information contained within the Gender and
Inclusion IP financial report and submit in a timely manner to the Head of Finance and Administration and
PSF Programme team
• To track and record all payment requests and acknowledgement receipts from IPs, following up requests
with NIS office where necessary
• Gather and compile data in an accurate and timely manner for inclusion in PSF reports to donors
• Ensure that appropriate supporting documentation has been submitted to validate payments to Gender
and Inclusion IPs and take action to secure additional information if required
• To effectively manage day to day financial operations including precise and timely data entry into
accounting software
• To enter project payment requests into the accounting software Sage Intacct on weekly and monthly basis
 • To track advance project payments and recognise the project expenditures according to IP reports
• To ensure that all Gender and Inclusion IPs adhere to PSF financial, administrative, procurement and
logistics procedures as specified in the Implementing Partner Manual
• To contribute to a culture of innovation, energy and excellence
• To ensure good relations with all programme partners and PSF stakeholders

All PSF staff must adhere to NIS and PSF codes of conduct, handbooks, guidelines and policies.

Desired qualifications
• Bachelor’s degree in Accounting or Finance, or equivalent qualification.
• Minimum 5 years’ of relevant professional work experience in accounting and administration, preferably
with a national or international NGO.
• Experience of budget development and follow-up accounting, authorising payments and development and
maintenance of procurement processes an advantage.
• Excellent Myanmar and English, written and spoken. Additional language skills are an asset.
• Good knowledge of Microsoft Office programs, particularly Excel.
• Ideally, contextual understanding of the women’s movement and conflict history in Myanmar particularly in
relation to gender inclusion.
• Strong communication skills, and ability to work effectively with people of diverse backgrounds.
• Ability to work independently and in a close team, and handling a high working pace.
• Ability to establish priorities in a time sensitive environment and meet deadlines with strong attention to
consistency, detail and quality.

Success Factors

• Strong analytical skills and the ability to communicate financial requirements in a meaningful and accessible
way
• Highly organised with a focus on accuracy and on finding solutions
• A hands-on, energetic and consultative team player
• An eye to ways to improve the organization by enhancing PSF systems and processes

PSF is committed to promoting diversity and gender equality within our organisation and programmes. We
welcome and encourage applications from women, persons with disabilities, members of the LGBTQI
community and people from minority groups and other diverse backgrounds.

Applications

Valid applications must contain a cover letter, a CV (maximum 2 pages), as well as a minimum of 3 references. Cover
letters must specify why you are a good applicant for this specific role should be submitted via our dedicated online
system, which may be accessed at: https://app.smartsheet.com/b/form/4401eecb8f4d491f9e721c5816fef373

The incomplete or generic cover letters will not be considered.

The deadline for all applications is the 6 Jan 2020

Short listed candidates will be contacted for interview by right after closing date.