Unclassified John Deere Technology Center - India

Step Instructions

1 Employee to enable macros before filling the TRF.

1 Employee obtains visa, fills Travel Request Form (including ForEx letter) and immigration letters.

2 Employee shall obtains signature on Travel Request Form as approval for trip. Immediate managers/ functional heads shall approve all
Domestic travel and International travel shall be approved by Department Heads.

3 Employee sends softcopy of Travel Request Form to "JDTCI TravelDesk" (jdtci.pnq.in@contactcwt.com), JDI Travel&Expense
(JDITravelAndExpense@JohnDeere.com) and Department Manager.
For International Travel, signed TRF form needs to be submitted to Travel Desk.

4 TravelDesk plans detailed itinerary and works with Travel Coodinator to decide appropriate fare options. Travel&Expense (Shared Services)
initiates Credit Card Limit increase.

5 TravelDesk shall provide two fare options for all domestic travel request, one option shall be on low cost airline. For all International travel
request, TravelDesk shall provide three fare options. After verification from Travel Coordinator TravelDesk shall send the approcraite fare
option to employee and Department Manager. Any deviation to fare option provided by Travel Desk shall require Department Managers
approval

6 TravelDesk books Air Tickets, Hotel, Rail, Car and sends final booking softcopy with the subject "Final Booking for <name> for <departure
date>" to Employee and Travel coordinator (for auditing). TravelDesk swipes the credit card for Air tickets and sends invoice to Employee

7 TravelDesk sends the signed hardcopy of the Travel Request Form to Travel&Expense (Shared Services).

8 Employee picks up Travel Checklist, Tickets, Insurance and Immigration letters from TravelDesk.

9 Employee picks up ForEx from JDTCI Travel&Expense (Shared Services) on the date specified in the Travel Request Form.

10 Travel&Expense (Shared Services) will archive Travel Request Form, ForEx letter, Credit Card letter. TravelDesk will archive itinerary on
Amadeus and all email communication.

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Travel Process Flowchart

International & Domestic Process

Flow

Travel planned by filling TRF (Cost

Center entered) by Employee

TRF submitted to Travel desk for

booking

Cost reflects in Travel & Expenses

(ESS)

Cost Center & Internal Order

Selection by Employee

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Expense form submitted to Finance

Finance to debit money to Cost

Center

Wrong
Cost Center &
Internal Order
Wrong

Correct
Mail to Cost Center Owner Correct Cost center debited

Mail from Cost Center T&E settled

Department owner

Cash spend by employee for business

Tracing & Contact person purpose credited to his / her salary
of finance account

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Contact Department

Contact Person

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Flowchart

Local Travel Process Flow

Travel & Expenses (Spot Car Booking,

Petrol Claim, Bill to company))

TRF / 00035F1 Petty Cash Form filled

by employee with cost center

Travel desk complete booking

Travel details communicates to CWT

with the cost center

CWT communicates to Admin

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Admin communicates to Finance

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Unclassified John Deere Technology Center - India

JDI Travel Request Form

Select your Travel Type * Select your Unit * JDPW

Name as per Passport Dinesh Reddy Insurance Nominee

Grade / Designation 8 ForEx Pickup (M/W/F)
Employee Number 760680 Employee Mobile Number 9970292676
Cost Center * PY02551 Internal Order * PYIPY97546AJ

ssport Number Residential Address Hadapsar

Passport Date
Residential City & PIN Code Pune - 411028
Place of Issue
Justification
Explain purpose of travel in detail Visa Type Required

Travel to JDPW Sanswadi for Autotrac harness.

Itinerary
Travel: use drop down menu Start End Personal
Travel City Country Date Time Date Official Comments
Drive to Hinjewadi 26/Aug/19 8:15 AM 23/Aug/19 Official From Magarpatta Tower 15
Drive to Sanaswadi 26/Aug/19 5:00 PM 23/Aug/19 Official To JDPW Sanaswadi

Car/Cab Booking
Travel City Pickup Address Comments

Drive to Hinjewadi John Deere. Tower 15

Drive to Sanaswadi JDPW, Sanaswadi

Hotel Booking
City Hotel Preference / Address Comments

All payments to be done by Corporate Credit Card

Approved By
Manager Rajeev Tiwari Dept Head Hemant Divekar

Signature Signature

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Unclassified John Deere Technology Center - India

JDI Travel Request Form

Select your Travel Type * Select your Unit *

Name as per Passport Sachin Tendulkar Insurance Nom

Grade / Designation 7B / Lead Engineer II ForEx Pickup (M/
Employee Number PU--- Employee Mobile Nu
Cost Center * PU010100 Internal Or

Passport Number A123456 Residential Ad

Passport Date/Place of Issue Mumbai Residential City & PIN

Justification
Explain purpose of travel in detail Visa Type Req

Travel for off-highway conference in Moline, check on the tractors in Augusta and meet with officials in Man

Itinerary
Travel: use drop down menu Start End
Travel City Country Date Time Date
Drive to Mumbai India 11/Jan/13 4:00 PM 11/Jan/13
Fly to Moline USA 12/Jan/13 1:00 AM 12/Jan/13
Drive to Moline USA 12/Jan/13 20/Jan/13
Sleep at Moline USA 12/Jan/13 20/Jan/13
Fly to Raleigh USA 20/Jan/13 1:00 PM 20/Jan/13
Drive to Fuquay-Varina USA 20/Jan/13 25/Jan/13
Sleep at Raleigh USA 20/Jan/13 25/Jan/13
Fly to Frankfurt Germany 25/Jan/13 2:00 PM 26/Jan/13
Train to Mannheim Germany 26/Jan/13 26/Jan/13
Sleep at Mannheim Germany 26/Jan/13 29/Jan/13
Fly to Mumbai India 29/Jan/13 11:00 AM 30/Jan/13
Drive to Pune India 30/Jan/13 30/Jan/13

Car Booking
Travel City Pickup Address Co
Drive to Mumbai From Home Be early
Drive to Moline From Airport GPS, non smoking

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Drive to Fuquay-Varina From Airport Car for 4 adults

Drive to Pune From Airport Travelling alone

Hotel Booking
City Hotel Preference / Address Co
Moline Staybridge Suites, Davenport, IL Non-smoking, king size bed
Raleigh Prefer Holiday Inn Non-smoking, king size bed
Mannheim No preference Non-smoking, king size bed

All payments to be done by Corporate Credit Card

Approved By
Manager Dept Head

Signature Signature

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 Unclassified John Deere Technology Center - India

rm

Select your Unit * JDTCI

Insurance Nominee XYZ

ForEx Pickup (M/W/F) Monday 1 Jan 2013
Employee Mobile Number 99999 99999
Internal Order * PUG0001463

Residential Address 300 Kumar Paradise

sidential City & PIN Code Hadapsar, PUNE 411 013

Visa Type Required

et with officials in Mannheim.

Personal
Official Comments
Official To Mumbai Airport
Official
Official Drive in Moline
Official
Official
Official
Official
Official
Official
Official
Official
Official To Home
Official
Official
Official
Official

Comments
y
n smoking

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4 adults
ng alone

Comments
oking, king size bed
oking, king size bed
oking, king size bed

te Credit Card

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Unclassified John Deere Technology Center - India

Link to Immigration Letter

( Required for USA Business Travel Only)

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Unclassified John Deere Technology Center - India

Date: 20 December -3741

The Manager
Thomas Cook (India) Ltd.
4,Thacker House
East Street, Camp
Pune 411 001

Subject: Release of Foreign Exchange towards Business Visit Abroad

Sir,
We are deputing our employee Dinesh Reddy, 8 abroad for business visit
as per the details given below:

NAME Dinesh Reddy

EMPLOYEE NUMBER 760680
RESIDENTIAL ADDRESS Hadapsar
Pune - 411028
NATIONALITY Indian
PASSPORT NO. 0
DATE OF ISSUE 30 December 1899
PLACE OF ISSUE 0
ENDORSEMENT REQUIRED NO

Cities to be visited: Hinjewadi, Sanaswadi

Countries to be visited Purpose of visit Duration of Stay

0 Travel to JDPW Sanswadi for

Autotrac harness. -3 days

0 days

TOTAL FOREIGN EXCHANGE REQUIRED

USD
In CWM Card : $0.00
In Currency Notes : $0.00
In Travelers Cheque : $0.00

Travel Start Date : 26 August 2019

Travel End Date : 23 August 2019
Ticket Details : <insert ticket number here>

We certify that the expenses for the above trip are being borne by our company and also undertake that the
foreign exchange purchased from you will be utilized only for the purpose mentioned above. We declare that
this transaction will not involve and is not designed for the purpose of any contravention or order of the
provisions of FEMA or of any rule, regulation, notification, direction or order made there under.

Yours faithfully,

For John Deere India Pvt.Ltd.

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Authorized Signatory

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Total Currency
Required

€ 0.00

Euro
€ 0.00
€ 0.00
€ 0.00

nd also undertake that the

ned above. We declare that
ention or order of the
there under.

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Sr.no. Card_no Full Name Limit Travel Start date

Dinesh Reddy 300,000 26-Aug-19

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Travel End date

23-Aug-19

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