Professional Documents
Culture Documents
Employee Leave Policy PDF
Employee Leave Policy PDF
Employee Leave Policy PDF
1. Act
Leave policy comply with Andhra Pradesh Shops and Establishment Act, 1988
2. Objective
a) Leaves are granted to employees with the good intension to provide rest, recuperation
of health and for fulfilling social obligations. This provides for a healthy and efficient staff
for the company.
b) To define rules and procedure for applying leaves in a company.
3. Leaves
a) Classification
Annexur e I
Type Casual Leave
Service Peri od Qtr I Qtr II Qtr III Qtr IV Total
Up to 1 Yr 1 3 3 3 10
2 to 3 Yrs 3 3 3 3 12
3 to 5 Yrs 4 4 4 4 16
Above 5 Yrs 5 5 5 5 20
1 | Ref . n o : E K T/H R / PO / CL P/ 20 15 /0 0 5
CORPORATE LEAVE POLICY
Encashment on basic pay for employees who doesn’t cover in ESI or insurance
scheme whereas for employee under ESI shall be entitled for medical benefits as per
ESI terms and conditions. Employee unable to continue service on medical ground
shall be settled with the amount in full and final settlement.
No amount shall be paid in advance at the time leaves it shall be reimbursed on the
day of joining the service along with the salary (applicable for those who were not
covered under ESI or insurance)
c) Long Leaves
i) Maximum of 5 continuous working days of planned leaves can be availed by an
employee once in a calendar year provided they should have eligible leave balance
and approved by the Management.
ii) Long planned leaves are not a special leave it’s the unused leaves of an employee
during a calendar year.
iii) Long planned leaves are considered limited to exams, pilgrim visits, festivals,
marriage, family occasions and other exceptional cases.
e) Emergencies
i) Circumstances prevail to employee sickness and fail to report to duty in such cases
intimation from family member, call or an email sent to Team Lead/Manager
copying to HR shall serve the purpose. Employee has to submit medical certificate
followed with Leave Application on the day of reporting to duty.
ii) For emergency casualties/hospitalization employee has to produce medical fit
certificate at the time of rejoining the duty. It is at Management discretion either to
reconsider the joining without LOP as per the policy.
f) Leaves Cr edited
i) Leaves are credited to employee at the beginning of every calendar year i.e. starting
from 1st of January to 31st of December.
ii) Leaves are credited to permanent employee on the day of joining on prorate basis
whereas for confirmed employee after confirmation.
iii) Maximum of five (5) leaves will carry forward to next calendar year and will be
lapsed by the of March next year for the year 2014 only.
2 | Ref . n o : E K T/H R / PO / CL P/ 20 15 /0 0 5
CORPORATE LEAVE POLICY
Employee working less than nine hours in day shall be calculated in a month and
adjusted in leave without notice.
Company functions five (5) days a week (Sunday is weekly off and Saturday shall
be considered as corporate off) but certain times employees are required to
work on Saturday as per project schedules which shall be communicated by the
Management.
ii) Permission
Employee can take permission for an hour and maximum of an hour (1) in a
month. Permission extending beyond one hour shall be adjusted in leave.
Logging less than four (4) hrs in a day shall be considered as ½ day leave.
Reporting after 10:00 AM and leaving at 5:00 PM require approval from Team
Lead/Manager.
Exception on timings/permissions is at the sole discretion of Management.
Biometric Access: An employee can be excused 2 times in a month to fail to
access the biometric and which should be informed to the HR Department
immediately. More than 2 times will be considered as ½ or full day leave.
3 | Ref . n o : E K T/H R / PO / CL P/ 20 15 /0 0 5
CORPORATE LEAVE POLICY
i) Loss of Pay
i) Leaves without approval or prior notice will be treated as Loss of Pay even if leaves
available.
ii) Leaves rejected by Management due to business timelines or employee breaching
the decision and taken leaves as granted shall be treated as absence from duty and
it’s at Management discretion to take action as it is inevitable.
iii) LOP is evaluated on disciplinary grounds referring to irregularity to work i.e.,
improper attendance or insufficient leave balance.
iv) LOP is calculated in payroll of preceding month on the basis of days absent or
insufficient leave balance maintained & the same shall be deducted from employees
salary.
v) If an employee fails to report to duty by mentioned date as in leave application, it is
deemed as absconding from duty with the company on his/her own accord.
j) Cancellation of Leave
i) Leaves are a matter of right however the Management has right to either reject or
approve leave application as business demands.
ii) Leaves approved are at Management discretion. The Management has every right to
reject or approve leave at any point of time based on exigency of business timelines
or seriousness of the case.
iii) An employee can apply for cancellation at any point of time or extend the leave
application during a calendar year as per section (3).
k) Extension of Leave
i) Extension of leave can be considered on seriousness of the case with proper
approval from Team Lead/Manager. A written leave application has to be submitted
on the day of reporting to duty.
ii) In the event employees extend leave without approval then such unauthorized
leaves will be treated as absence from duty referring to “Absence from duty” section
(m).
4 | Ref . n o : E K T/H R / PO / CL P/ 20 15 /0 0 5
CORPORATE LEAVE POLICY
official correspondence to their mail id or give a call to find out the valid reason as a
part of confirmation. Action deemed fit shall be taken by the Management based on
the enquiry.
If the Management doesn’t receive any response from the employee within the
stipulated time mentioned in official correspondence, it would be presumed as
employee absconding from duty or withdrawn from service of the company on their
own accord.
Start
Employee
Leave
No change in
Leave Record
Employee:
a) Need to check leaves availability either in ERP or Leave records maintained by HR before
applying for leave.
b) Leave application need to be forwarded for approval from Team Lead/Manager.
c) It is at Management discretion either to approve or to reject leave application based on
exigency of business or seriousness of the case.
© 2015. Company shall review the policies periodically & reserves the right
to amend/withdraw any guidelines that suits org anization philosophy at any
point of time without assigning any reason whatsoever. Any unauthorized,
misuse and printing of this document is prohibited should take prior
permissio n from the Author.
5 | Ref . n o : E K T/H R / PO / CL P/ 20 15 /0 0 5