14.

0 Notice of Salary Adjustment (NOSA) Integration Documents Preparation

to Transmittal

This NOSA integration preparation process is to update the data such as

new basic salary, grade and position of a particular employee in the regular payroll
based on the Latest Appointment Papers received by the appointee. The Budget and
Accounting section will determine the allotment and availability of fund
respectively.

14.1 SIPOC

Supplier Input Process Output Customer

Personnel  1Photocopy Notice of Approved Regional
Signing of Approved Salary Certification of Payroll
Appointme Appointment Adjustment Notice of Salary System
nt In-  1 Latest Payslip (NOSA) Adjustment Unit
charge  1 Approved Integration Integration (RPSU)
Service Record Documents Documents
 1 Approved Preparation
NOSA with NBC to
Personnel  1 printed Transmittal
Fund PSIPOP
Request In-
charge

14.2 Process Steps

Prepare NOSA
Evaluate Documents
Integration Documents
Transmit Approved
NOSA Integration
Documents
14.3 NARRATIVE PROCESS

The Personnel-Signing of Appointment In-charge will hand in the complete

documents for NOSA Integration to the Personnel-Integration In-charge such as,
Photocopied approved appointment, latest pay slip, approved service record,
approved NOSA and printed PSIPOP right after the orientation of the appointee.
The Personnel fund request In-charge will hand in the same document above after
the fund request had been transmitted to the budget office

PROCESS STEP A. EVALUATE DOCUMENTS

Responsible Person Activity/Task
Personnel-Integration 1.0 Receive the complete documents for NOSA
In-Charge Integration from Personnel-Signing of Appointment
In-charge or Personnel Fund Request In-Charge
2.0 Check if the documents are complete according to
the following:
 Approved Appointment , should have complete
name, salary grade and item number and Signature
of SDS
 Latest Payslip showing the actual Salary Grade and
Step
 Approved Service Record should have updated,
indicating the Date of effectivity of last
promotion and Annual Salary with NBC
number
 Approved Notice of Salary Adjustment should show
the Effectivity date of promotion,
School/District, Item Number, New and old
salary grade and New and old basic salary
 Printed PSIPOP should show the correct
name, Item Number, Date of Effectivity of
Last promotion and Correct Salary Grade
and Step
2.1 If all the documents are correct, do process
step 3.0
2.2 If at least 1 incorrect data from the
documents, return the documents to the
Personnel-Signing of Appointment In-charge
for correction, do step 1.
3.0 Do process step B.

See Annex A-40: Service Record

See Annex A-57: Appointment
See Annex A-58: Notice of Salary Adjustment (NOSA)
See Annex A-59: Pay slip
See Annex A-60: Certification for Notice of Salary
Adjustment
See Annex A-61: Notice of Promotion
PROCESS STEP B. PREPARE NOSA INTEGRATION DOCUMENTS

Responsible Person Activity/Task

Personnel-Integration 1.0 Open Notice of Promotion file located at the desktop of
In-Charge your computer
2.0 Encode the following data in the template:
 Division Name
 Station Name
 Station Code
 Employee Number
 Employee Name
 Old Position
 New Position
3.0 Print 1 copy of Notice of Promotion Form in A4 size
bond paper.
4.0 Open Budget Request file located at the desktop of
your computer
5.0 Encode the following data in the template:
 Item Number
 Name
 Date of Effectivity
 Plantilla
 Date of Updating
6.0 Print in 3 copies of the Certification for updated
PSIPOP in A4 size bond paper.
7.0 Open Certification 2019 file located at the desktop of
your computer
8.0 Encode in the template the following data in the
template
 Division Code
 Station Code
 Employee Number
 Employee Name
 Date of Effectivity
 Position Code
 Previous Salary (Grade and Step)
 New Salary Grade
 Step
 Adjusted Salary
9.0 Print 4 copies of the Certification for Notice of Salary
Adjustment Integration in A4 size bond paper.
10.0 Affix initial in the printed Certification of NOSA
integration at the right side of the title of AO IV –
Personnel.
11.0 Put initialed Certification of Notice of Salary
Adjustment Integration with attach documentary
requirements on the 4th level shelf on the left side of
the table of AOIV-Personnel labeled as “NOSI/NOSA
Integration”
AO IV-Personnel 12.0 Get initialed Certification for Notice of Salary
Adjustment Integration from the designated shelf.
13.0 Review Certification for Notice of Salary Adjustment
 Integration as to the following
 Correctness of names
 effectivity of date
 New Salary Grade
 Old Salary Grade and Step
 Adjusted Salary
 Print out PSIPOP
 Notice of Salary Adjustment
 Service Record
13.1If all entries are correct, do step 14.0
13.2If atleast 1 entry is incorrect:
13.2.1 Staple on the upper left hand corner
of the documents a blank note pad
13.2.2 Write the date and the deficiencies
13.2.3 Put the documents at the center of
the table of Personnel-Integration In-
charge, do step 12.0
14.0 Affix Signature in the Certification under the Services
Duly rendered.
15.0 Put the signed Certification with complete
attachment at the right side of the table of Personnel
Integration In-charge.
Personnel Integration 16.0 Check the completeness of the signature in the
In-Charge Certification
16.1. If all copies of the certification are completely
signed, do process step 25.0
16.2. If atleast one of the documents are not initialed,
Do Step 11.0.
17.0 Write in the outgoing Logbook the following
 Date
 Name in the Certification, et al.
18.0Hand in the Certification Notice of Salary Adjustment
Integration with complete attachment to the Personnel
Integration In-Charge at the Budget Section.
Budget ADAS In- 19.0 Receive the Certification Notice of Salary Adjustment
Charge Integration with complete attachment.
20.0 Affix signature in the outgoing logbook of Personnel.
21.0 Do Internal/External Documents Checking Process
Refer to SDOSC-OM-OSDS-BGT
Budget Officer 22.0 Do Internal/External Documents in Approving Process
Refer to SDOSC-OM-OSDS-BGT
Accounting ADAS In- 23.0 Do Internal/External Documents in Checking Process
Charge Refer to SDOSC-OM-OSDS-ACCTG
Accountant 24.0 Do Internal/External Documents in Approving Process
Refer to SDOSC-OM-OSDS-ACCTG.
Accounting-ADAS In- 25.0 Do Internal/External Documents in Releasing Process
Charge Refer to SDOSC-OM-OSDS-ACCTG
Personnel Integration 26.0 Receive the signed Certification for Notice of Salary
In-Charge Adjustment Integration from Accounting ADAS
In-charge
27.0 Put the signed Certification for Notice of Salary
Adjustment Integration at the top of the table of
AO V-admin for the approval
AO V-Admin 28.0 Get the Certification for Notice of Salary Adjustment
Integration at the top of the table
29.0 Affix signature in the Approved portion the
Certification forNotice of Salary Adjustment
Integration.
30.0 Hand in the Approved Certification for Notice of
Salary Adjustment Integration to Admin-ADAS In
charge
Admin-ADAS In 31.0 Hand in the Approved Certification for Notice of
Charge Salary Adjustment Integration toPersonnel
Integration In-Charge
32.0 Receive the Approved Certification for Notice of
Salary Adjustment Integration from ADAS-Admin
32.0 Check the completeness of the approved
Certification for Notice of Salary Adjustment
Integration
32.1If the Certification for Notice of Salary
Adjustment Integration is completely approved,
do process step 33.0
32.2If the Certification for Notice of Salary
Adjustment Integration is not approved, do
process step 27.0
33.0 Scan the following documents for soft copy file.
 Service Record
 Appointment
 Notice of Salary Adjustment
 Payslip
34.0 Save the scanned copy to Integration PDF folder.
35.0 Do Process Step C.

PROCESS STEP C. TRANSMIT APPROVED NOSA INTEGRATION DOCUMENTS

Responsible Person Activity/Task
Personnel-Integration 1.0 Open Transmittal to RPSU file located at the desktop
In-Charge of your computer
2.0 Type the following data:
 Date
 Name of the Regional Director
 Content of the letter
 Signatory -AOIV-Personnel
3.0 Put the Transmittal at the right side of the table of
AO IV-Personnel for signature
See Annex A-63: Transmittal of NOSA Integration to RPSU
AO IV – Personnel 4.0 Get the Transmittal
5.0 Affix signature in the Transmittal
6.0 Put the signed Transmittal at the top of the table of
Personnel Integration In-charge
Personnel Integration 7.0 Transmit to the RPSU the complete documents for
I-Charge NOSA Integration
8.0 File the received transmittal and copy of Certification
transmitted at the RPSU at the designated Folder for
NOSA Integration
9.0 End of Process