Meeting Requirements Form

Chairperson: Balsy Rachel Manansala

Department:
Meeting Name: Organisational Meeting Guidelines
Meeting Details
Date: October 20, 2019
Location: Meeting Room A

Meeting Format

Purpose: Establish Organisational Meeting Guidelines

Agenda:

- Welcome and Introduction

- Discussion
- Date, time and location of meeting
- Date of next meeting
- Significant Agenda Items
- Minutes of meeting

Participants: Head of all Departments

Speakers: Balsy Manansala

Seating Arrangements: In Meeting Room A, seating will be around the circle shape table.

Video or teleconference requirements: Not needed

Supporting Materials

Pre-reading: Current Organisational Meeting Rules and Guidelines

Meeting Documentation: As in Meeting Agenda

Equipment requirements: Laptops

Hospitality Requirements

Catering Requirements: Coffee and Water Bottles

Other Requirements

Special Needs of Attendees:

Current Organisational Guidelines
Other organisational requirements for conducting meetings:
Paper and documents in large print format

Applicable conventions for conducting meetings: N/A

Legal and ethical requirements for conducting meetings:

- We need to ensure we follow company policies up to date.

- Ensure proper distribution of new guidelines across all departments
Other specific requirements:
- To ensure all laptops are in good state
- To make sure that all heads of all departments attend the meeting and they are on time.
- To make sure that those who cannot make it to the meeting will send a
substitute/representative