ARSHAD GROUP

Email: Info@arshadgroup.com
Website: www.arshadgroup.com

MONTHLY AUDIT
REPORT
2019

INTERNAL AUDIT DEPARTMENT

DEC 31, 2019
 Page |1

ARSHAD CORPORATION (PRIVATE) LIMITED - PRINTING, DYEING AND

GARMENTS UNITS - INTERNAL AUDIT FOR THE MONTH OF DECEMBER, 2019.

We have completed the internal audit of books of account of ARSHAD

CORPORATION (PRIVATE) LIMITED – PRINTING, DYEING AND GARMENTS
UNITS. We have deliberated in detail our observations emanating from the audit with
the relevant staff of these units at finance department and observed the following;

STORE PURCHASES

 We noted some instances in Annex- “A” where store receipt vouchers were entered
late in ERP. This will cause delay in completion of monthly accounts and may also
affect the accrual concept. We recommend that expense must be booked at the same
time as it occurs.

 Annex- “B” shows the instances where store purchase vouchers were received late
for verification. We frequently made request to the management that each and every
type of voucher should be made available for verification purpose on daily basis.

 Annex- “C” shows some instances where copies of Original sales tax invoices were
not attached. We recommend that Copy of original sales tax invoice should be
attached with every voucher to avoid double payment.

 Annex- “D” shows some instances address on sales tax invoices was not updated.
We recommend that new address, NTN & GST No. should be updated on all sales tax
invoices.

 Annex- “E” shows the instances where the deliveries of store items were made late
than the delivery date mentioned on purchase orders. The purchase department
should make appropriate efforts to ensure the supply within stipulated time.
 Page |2

 We noted that quotation number and date were not mentioned on any purchase
orders. Such instances are given in Annex- “F”. We recommend that all necessary
information should be given on the purchase orders to enforce sound internal
control.
 Annex- “G” shows some instances where purchased goods were returned to
suppliers but no outward gate pass was attached with store purchase vouchers.

 We noted that purchased goods were partially received from suppliers but invoices
were not revised accordingly. Supplier should revise its invoices according to items
received/ dispatched.

 Most of the items were purchased through local purchase and there are no
comparative figures to compare their prices. All items should be purchased after
making demands and POs.

CASH COUNT

 We noted some instances in Annex- “H” where Temporary Payments were made
without using I.O.U Performa.

 Annex- “I” shows some instances where no date was mentioned on temporary
payments vouchers. There is a risk that these vouchers may be used to reconcile the
cash at any date and for any particular month.

 Annex- “J” shows the instances where Temporary Payments were made without
proper approval.

 We noted that no signature of recipient was found on temporary payments vouchers.

For detail, please refer to Annex- “K”. We recommend that temporary payments
should be made through biometric machines.

 We noted that CCTV Camera was not available in Cashier Room for the Security
Purpose.
 Page |3

 We observed that there was no segregation of duties in Cash Counter as the person
making payment of Printing Unit is the same for making payment of Garments,
Tender, and Suiting Unit. We recommended that such duties shall be perform by
separate employees to reduce the risk of undetected error and fraud.

 In the normal course of business, Cashier room is too safe and no person is allowed
to enter in his Room but we observed that cashier room is unsafe and any of the
people can enter in his room without any cause. This should be restricted and
window payment should be made by cashier to all persons.

HR Department

 There is no approved policy. All the policies are in the process and within two months
they will be got signed and implemented.

 The provision of attendance and time in and out for various kinds of verification like
late sitting meal, over time, travelling bills, outdoor duties etc. is a continuous
problem.

Finally, we wish to extend our appreciation for co-operation and courtesy extended
to us by the management and other staff members in achieving our task.

Thanking you.
 ANNEX-"A"
ARSHAD CORPORATION (PVT) LTD
INTERNAL AUDIT REPORT FOR THE MONTH OF DECEMBER 2019

INSTANCES WHERE TRANSACTIONS WERE RECORDED LATE IN ERP

VOUCHER SUPPLIER NAME AMOUNT ENTRY DATE DAYS

NO. DATE DELAYED
RUPEES
PRINTING UNIT

9110 1-11-19 Oil and Lubricants 22,952 4-11-19 3

9263 12-10-19 Ibrahim Packages 143,852 4-11-19 23
9266 14-10-19 Zia Industrial Corporation 2,492 4-11-19 21
9402 23-10-19 SA Industrial Corporation 30,541 4-11-19 12
9474 30-10-19 Double A Packaging Industries 77,080 4-11-19 5
9468 29-10-19 SA Industrial Corporation 12,332 4-11-19 6
9189 9-10-19 Khurshid Enterprises 351,000 4-11-19 26
9113 1-10-19 Ibrahim Packages 94,843 4-11-19 34
9092 1-10-19 Letter Of Credit 1,272,934 4-11-19 34
9139 3-10-19 Wintop Industrial Solution 50,509 4-11-19 32
9372 21-10-19 SA Industrial Corporation 5,490 4-11-19 14
9107 1-10-19 New Fine Traders 65,075 30-10-19 29
9284 15-10-19 New Fine Traders 72,423 30-10-19 15
9221 10-10-19 SA Industrial Corporation 4,949 4-11-19 25
9169 7-10-19 New Welding House 12,500 4-11-19 28
9391 23-10-19 ZIA Printers 655 4-11-19 12
9250 11-10-19 Alka (Pvt) Ltd 212,940 4-11-19 24
9161 7-10-19 Ibram Packages 27,652 4-11-19 28
9319 17-10-19 Javaid International 286,499 4-11-19 18
9295 15-10-19 Khurshid Enterprises 351,000 4-11-19 20
9106 1-10-19 Maqbool & Sons 2,415 4-11-19 34
9102 1-10-19 Noor Industrial Store 62,040 4-11-19 34

Sub Total 3,162,173

1/17
 ANNEX-"A"

VOUCHER SUPPLIER NAME AMOUNT ENTRY DATE DAYS

NO. DATE DELAYED
RUPEES
DYING UNIT

9037 31-10-19 SA Industrial Corporation 16,228 5-11-19 5

9039 1-11-19 Descon Oxychem Ltd 853,246 21-11-19 20
9041 1-11-19 Wintop Industrial Solutions 16,263 21-11-19 20
9054 4-11-19 Emcon Chemicals 250,965 5-12-19 31
9055 4-11-19 Happy Engineering Works 65,000 20-11-19 16
9092 7-11-19 Asif Mehmood Sheikh 14,712 20-11-19 13
9000 28-10-19 The New Bearing Center 6,325 5-11-19 8

Sub Total 1,222,739

GARMENTS UNIT

1675 21-11-19 Standard Packages 114,426 5-12-19 14

1674 21-11-19 Standard Packages 17,101 5-12-19 14
1715 29-11-19 Yahya Traders 99,789 5-12-19 6
1672 18-11-19 3-Star Fashion Enterpeises 1,950 5-12-19 17
1712 29-11-19 Martpackers Ltd 67,462 5-12-19 6
1616 1-11-19 Faheem Traders 7,169 5-12-19 34
1618 1-11-19 New Digital Computer Services 9,200 18-11-19 17
1692 28-11-19 Umar Habib Printers 2,738 5-12-19 7
1696 28-11-19 Umar Habib Printers 1,580 5-12-19 7
1695 28-11-19 Umar Habib Printers 1,158 5-12-19 7
1699 28-11-19 Umar Habib Printers 3,366 5-12-19 7
1697 28-11-19 Umar Habib Printers 2,691 5-12-19 7
1698 28-11-19 Umar Habib Printers 1,357 5-12-19 7
1705 28-11-19 Umar Habib Printers 1,638 5-12-19 7
1707 28-11-19 Umar Habib Printers 1,638 5-12-19 7
1706 28-11-19 Umar Habib Printers 1,867 5-12-19 7
1708 28-11-19 Umar Habib Printers 1,867 5-12-19 7
1702 28-11-19 Umar Habib Printers 1,867 5-12-19 7
1703 28-11-19 Umar Habib Printers 1,638 5-12-19 7
1700 28-11-19 Umar Habib Printers 3,767 5-12-19 7
1701 28-11-19 Umar Habib Printers 1,638 5-12-19 7
1704 28-11-19 Umar Habib Printers 2,244 5-12-19 7
1709 28-11-19 Umar Habib Printers 690 5-12-19 7

Sub Total 348,841

Grand Total 4,733,753

2/17
 ANNEX-"B"
ARSHAD CORPORATION (PVT) LTD
INTERNAL AUDIT REPORT FOR THE MONTH OF DECEMBER 2019

INSTANCES WHERE VOUCHERS WERE LATE PRESENTED FOR VERIFICATION

VOUCHER SUPPLIER NAME AMOUNT PRESENTATION DAYS

NO. DATE DATE DELAYED
RUPEES
PRINTING UNIT

9247 11-10-19 Gems International Trading 308,160 21-12-19 71

9292 15-10-19 M. Sharif & Co 8,190 21-12-19 67
9265 12-10-19 Advance Corporation 152,100 21-12-19 70
9145 4-10-19 Texphore Solutions 90,000 21-12-19 78
9373 22-10-19 Faizan Shahzad Traders 954,000 21-12-19 60
9124 2-10-19 MATCO pvt Ltd 70,760 21-12-19 80
9219 10-10-19 New Welding House 25,900 21-12-19 72
9223 10-10-19 Noor Industrial Store 26,400 21-12-19 72
9233 11-10-19 Al Qaim Trading 128,700 21-12-19 71
9372 21-10-19 SA Industrial Corporation 5,490 21-12-19 61
9003 23-10-19 Ghafooria Traders 658,125 23-12-19 61
9088 30-9-19 Asif Mehmood (Purcharer) 9,914 23-12-19 84
9022 24-9-19 Advance System Logic 603,000 23-12-19 90
9455 28-10-19 Rasheed Traders 30,000 23-12-19 56
9500 31-10-19 Nafees Book Depot 31,684 23-12-19 53
9168 7-10-19 Lasani Industrial Link 20,000 23-12-19 77
9155 5-10-19 Ibrahim Packages 38,108 24-12-19 80
9154 5-10-19 New Digital Computer 32,350 24-12-19 80
9194 9-10-19 M. Siddique Brother 46,500 24-12-19 76
9231 11-10-19 Ibrahim Packages 37,242 24-12-19 74
9269 14-10-19 Descon Oxychem Ltd 853,246 24-12-19 71
9237 11-10-19 Ashar trader 24,000 24-12-19 74

Sub Total 4,153,869

3/17
 ANNEX-"B"

VOUCHER SUPPLIER NAME AMOUNT PRESENTATION DAYS

NO. DATE DATE DELAYED
RUPEES
DYING UNIT

8617 23-9-19 17,550 16-12-19 84

8615 23-9-19 17,550 16-12-19 84
8825 11-10-19 252,450 16-12-19 66
9202 17-11-19 68,856 16-12-19 29

Sub Total 356,406

GARMENTS UNIT

1619 1-11-19 Khurram Shahzad (CARD#793) 7,140 14-12-19 43

1642 12-11-19 Hassan Stationers 19,170 14-12-19 32
1613 1-11-19 Hassan Stationers 16,896 14-12-19 43
1614 1-11-19 Hassan Stationers 5,500 14-12-19 43
1640 12-11-19 Munir Enterprises 1,520 14-12-19 32
1643 12-11-19 S.S.A Enterprises 5,600 14-12-19 32
1679 22-11-19 S.S.A Enterprises 40,990 14-12-19 22
1616 1-11-19 Faheem Traders 7,169 14-12-19 43
1645 12-11-19 Khurram Shahzad (CARD#793) 4,000 14-12-19 32
1661 14-11-19 Khurram Shahzad (CARD#793) 9,968 14-12-19 30
1638 9-11-19 K.A Enterprises 63,882 14-12-19 35
1626 4-11-19 K.A Enterprises 40,365 14-12-19 40

Sub Total 222,200

Grand Total 4,732,475

4/17
 ANNEX-"C"
ARSHAD CORPORATION (PVT) LTD
INTERNAL AUDIT REPORT FOR THE MONTH OF DECEMBER 2019

INSTANCES WHERE COPIES OF ORIGINAL SALES TAX INVOICES WERE NOT ATTACHED WITH STORE
RECEIPT VOUCHERS

VOUCHER SUPPLIER NAME SALES TAX INVOIVE

NO. DATE DATE NO. AMOUNT
RUPEES
DYING UNIT

9107 8-11-19 Umar Packages 8-11-19 373 34,414

9061 4-11-19 Titan Enterprise 4-11-19 13054 19,992
9232 21-11-19 Shaheen Paper Tubes 12-11-19 14 28,480

Sub Total 82,886

GARMENTS UNIT

1708 28-11-19 Umar Habib Printers 26-11-19 3281 1,867

1706 28-11-19 Umar Habib Printers 26-11-19 3283 1,867
1704 28-11-19 Umar Habib Printers 26-11-19 3278 2,244
1701 28-11-19 Umar Habib Printers 26-11-19 3277 1,638
1700 28-11-19 Umar Habib Printers 26-11-19 3276 3,767
1703 28-11-19 Umar Habib Printers 26-11-19 3279 1,638
1707 28-11-19 Umar Habib Printers 26-11-19 3282 1,638
1705 28-11-19 Umar Habib Printers 26-11-19 3284 1,638
1689 28-11-19 Umar Habib Printers 26-11-19 3285 1,357
1697 28-11-19 Umar Habib Printers 26-11-19 3286 2,691
1699 28-11-19 Umar Habib Printers 26-11-19 3287 3,364
1695 28-11-19 Umar Habib Printers 26-11-19 3288 1,158
1692 28-11-19 Umar Habib Printers 26-11-19 3290 2,738
1694 28-11-19 Umar Habib Printers 26-11-19 3291 257
Sub Total 27,862
Grand Total 110,748

5/17
 ANNEX-"D"
ARSHAD CORPORATION (PVT) LTD
INTERNAL AUDIT REPORT FOR THE MONTH OF DECEMBER 2019

INSTANCES WHERE REGISTERED ADDRESS OF ACL NOT UPDATED ON SALES TAX INVOICES

VOUCHER SUPPLIER NAME SALES TAX INVOIVE

NO. DATE DATE NO. AMOUNT
RUPEES
PRINTING UNIT

9265 11-10-19 Advance corporation 12-10-19 183 152100

9247 11-10-19 Gems Internation Trading 31-8-19 5025 308160
9292 15-10-19 M. Sharif & co 14-10-19 18190666 8190
9147 4-10-19 Sitra Chemical indestrials 5-10-19 90178749 70130
9336 11-10-19 M. Sharif & co 10-10-19 18190657 26208
9442 28-10-19 Ibrahim packages 26-10-19 322 99431
9377 21-10-19 Sitra Chemical indestrials 20-10-19 90179917 754273
9483 30-10-19 Idustrial Contacting & Trading co. 1-11-19 7485 17199
9484 30-10-19 Boiler partys 30-10-19 1085 66690
9183 9-10-19 Archroma Textiles Chemical Pakistan 29-9-19 519001384 315900
9136 3-10-19 Titan Enterprises 3-10-19 19-12931 419599
9229 10-10-19 Titan Enterprises 10-10-19 12957 471573
9226 10-10-19 Titan Enterprises 10-10-19 12956 165110
9111 1-10-19 Mobile Askari Lubricauts 30-9-19 190098726 509596
9431 25-10-19 Titan Enterprises 26-10-19 13021 480294
9003 23-9-19 Ghafooria Traders 24-10-19 3130 658125
9087 30-9-19 AL Ameen Servise 27-9-19 3517 257400
9086 30-9-19 AL Ameen Servise 27-9-19 3521 27097
9070 28-9-19 Descon Oxychen Lid 27-9-19 65339 818181
9067 27-9-19 ALKA (pvt) Ltd 27-9-19 21098 216918
9064 27-9-19 Sultan Chemical 27-9-19 16356 36854
9057 27-9-19 Rasid Impex 27-9-19 160 164549
9055 26-9-19 Popular Dyes Co. 25-9-19 274 277290
9054 26-9-19 Textile Corporation 26-9-19 18 304200
9049 26-9-19 Emco Chemicals 26-9-19 652 110682
9030 25-9-19 Measurement & Scales 25-9-19 235 140400
9029 25-9-19 Haris Dyes & Chemical 26-9-19 1329 100386
9026 24-9-19 SA Industrial Corporation 20-9-19 11 1591
9007 24-9-19 Wintop Industrial Corporation 18-9-19 2529 38399
9006 24-9-19 Chemsol Pakistan 24-9-19 19668 46332

Sub Total 7,062,857

6/17
 ANNEX-"D"

VOUCHER SUPPLIER NAME SALES TAX INVOIVE

NO. DATE DATE NO. AMOUNT

DYING UNIT

9273 26-11-19 R & B Packages 28-11-19 45 464144

9312 28-11-19 R & B Packages 28-11-19 45 346870
9338 29-11-19 Zafar Habib 26-11-19 2419 49286
9259 25-11-19 Sitara Chemicals 24-11-19 90182547 751255
9330 28-11-19 Sitara Chemicals 21-9-19 10 178179
9331 28-11-19 Sitara Chemicals 12-11-19 3 100062
9153 14-11-19 Archroma textile Chemicals 12-11-19 477 1310400

Sub Total 3,200,196

GARMENTS UNIT

1707 28-11-19 Umar Habib Printers 26-11-19 3282 1638

1705 28-11-19 Umar Habib Printers 26-11-19 3284 1638
1704 28-11-19 Umar Habib Printers 26-11-19 3278 2244
1694 28-11-19 Umar Habib Printers 26-11-19 3291 257
1701 28-11-19 Umar Habib Printers 26-11-19 3277 1638
1700 28-11-19 Umar Habib Printers 26-11-19 3276 3767
1708 28-11-19 Umar Habib Printers 26-11-19 3281 1867
1706 28-11-19 Umar Habib Printers 26-11-19 3283 1867
1689 28-11-19 Umar Habib Printers 26-11-19 3285 1357
1697 28-11-19 Umar Habib Printers 26-11-19 3286 2691
1699 28-11-19 Umar Habib Printers 26-11-19 3287 3364
1695 28-11-19 Umar Habib Printers 26-11-19 3288
1692 28-11-19 Umar Habib Printers 26-11-19 3290 2738
1703 28-11-19 Umar Habib Printers 26-11-19 3279 1638

Sub Total 26,704

Grand Total 10,289,757

7/17
 ANNEX-"E"
ARSHAD CORPORATION (PVT) LTD
INTERNAL AUDIT REPORT FOR THE MONTH OF DECEMBER 2019

INSTANCES WHERE STORE ITEM WERE LATE DELIVERED BY SUPPLIERS

VOUCHER SUPPLIER NAME DELIVERY DATES INVOICE DAYS

NO. DATE ON DISPATCH AS PER P.O. AMOUNT DELAYED
RUPEES
PRINTING UNIT

9453 28-10-19 ABCO Technical 28-10-19 24-10-19 13,909 4

9296 15-10-19 Ghafooria Traders 15-10-19 12-10-19 190,125 3
9483 30-10-19 Industrial Contracting & Trading Co. 30-10-19 15-10-19 17,199 15
9468 29-10-19 SA Industrial Corporation 29-10-19 28-10-19 12,332 1
9233 11-10-19 Alqaim Trading Corporation 11-10-19 27-9-19 128,700 14
9189 9-10-19 Khurshid Enterprises 9-10-19 7-10-19 351,000 2
9183 9-10-19 Khurshid Enterprises 9-10-19 30-9-19 315,900 9
9111 1-10-19 Mobile Askari Lubricants Ltd. 1-10-19 29-9-19 509,596 2
9232 11-10-19 Popular Dyes Company 11-10-19 4-10-19 831,870 7
9087 30-9-19 AL Ameen Services 30-9-19 23-9-19 257,400 7
9086 30-9-19 AL Ameen Services 30-9-19 23-9-19 27,097 7
9022 24-9-19 Advance System Logic 24-9-19 7-9-19 603,000 17
9381 22-10-19 Chemsol Pakistan 22-10-19 18-10-19 57,915 4

Sub Total 3,316,043

DYING UNIT

9041 1-11-19 Wintor 1-11-19 31-10-19 16,263 1

9400 5-12-19 Al-Ameen Services 5-12-19 4-12-19 4,933 1
9470 10-12-19 Al-Ameen Services 10-12-19 9-12-19 171,190 1
9290 26-11-19 ABCO Technical 26-11-19 23-11-19 35,276 3
9349 29-11-19 Al-Ameen Services 29-11-19 28-11-19 35,100 1
9370 2-12-19 United Plastic 2-12-19 22-11-19 132,935 10
9312 28-11-19 R & B Packages 28-11-19 22-11-19 346,870 6
9317 28-11-19 German Speciality Chemicals 28-11-19 27-11-19 504,563 1
9352 30-11-19 German Speciality Chemicals 30-11-19 2-11-19 168,188 28
9360 2-12-19 Popular Dyes 2-12-19 27-11-19 47,596 5
9320 28-11-19 The New Bearing Center 28-11-19 16-11-19 9,975 12
9338 28-11-19 Zafar Habib 28-11-19 19-11-19 49,285 9
9248 23-11-19 Zafar Habib 23-11-19 19-11-19 9,214 4
9277 26-11-19 Archroma textile Chemicals 26-11-19 16-11-19 196,560 10
9217 19-11-19 Pakistan Speciality Chemicals 19-11-19 4-11-19 255,588 15
9225 21-11-19 The New Bearing Center 21-11-19 16-11-19 43,812 5
9413 6-12-19 Al-Ameen Services 6-12-19 2-12-19 50,310 4
9269 25-11-19 United Plastic 25-11-19 8-11-19 106,994 17
9110 9-11-19 Archroma textile Chemicals 9-11-19 6-11-19 90,605 3

Sub Total 2,275,257

8/17
 ANNEX-"E"

VOUCHER SUPPLIER NAME DELIVERY DATES INVOICE DAYS

NO. DATE ON DISPATCH AS PER P.O. AMOUNT DELAYED
RUPEES

GARMENTS UNIT

1668 18-11-19 Zia Printers 18-11-19 14-10-19 541 35

1669 18-11-19 Zia Printers 18-11-19 13-11-19 5,160 5
1621 2-11-19 AJ Sourcing 2-11-19 31-10-19 5,290 2
1635 9-11-19 United plastic industries 9-11-19 31-10-19 35,568 9
1718 30-11-19 United plastic industries 30-11-19 18-11-19 54,230 12
1634 9-11-19 Z & J Button Industries 9-11-19 31-10-19 2,287 9
1689 27-11-19 Hafiz Brothers 26-11-19 23-11-19 3,042 3
1658 13-11-19 Elite Marketing & Supplies 13-11-19 31-10-19 3,588 13
1667 18-11-19 M.N Plastic 18-11-19 20-10-19 20,475 29
1659 13-11-19 M.N Plastic 13-11-19 30-9-19 29,484 44
1617 1-11-19 Bukhari Thread & Packages Industry 31-10-19 30-9-19 40,258 31

Sub Total 199,923

Grand Total 5,791,223

9/17
 ANNEX-"F"
ARSHAD CORPORATION (PVT) LTD
INTERNAL AUDIT REPORT FOR THE MONTH OF DECEMBER 2019

INSTANCES WHERE QUOTATION NUMBER AND DATE NOT MENTIONED ON PURCHASE ORDERS

VOUCHER SUPPLIER NAME PURCHASE ORDER AMOUNT

NO. DATE NO. DATE
RUPEES
PRINTING UNIT

9114 1-10-19 Khurshid Enterprises 7882 29-9-19 128,700

9114 1-10-19 Fire Defence Trading 7940 1-10-19 20,320
9113 1-10-19 Ibrahim Packages 7939 1-10-19 94,843
9092 1-10-19 Letter of Credit 7924 1-10-19 1,272,934
9183 9-10-19 Archroma Textile Chemicals 9891 30-9-19 315,900
9176 8-10-19 Descon Oxychem Ltd 7996 7-10-19 853,246
9159 6-10-19 Textile Corporation 7977 7-10-19 596,700
9139 3-10-19 Wintop Industrial Solution 7937 2-10-19 50,509
9112 1-10-19 Modern Craft Solutions 7917 30-9-19 500,760
9143 4-10-19 Ibrahim Packages 7965 4-10-19 133,007
9140 3-10-19 Mian Sharif Sons Poly 7964 3-10-19 617,760
9372 21-10-19 Industrial Corporation 8158 21-10-19 5,490
9284 30-10-19 New Fine Trader 8089 14-10-19 72,423
9391 23-10-19 Zia Printers 8175 22-10-19 655
9319 17-10-19 Javaid International 8118 16-10-19 286,499
9025 24-9-19 Asif Mehmood (Purchaser) 7863 24-9-19 16,800
9455 28-10-19 Rasheed Traders 8228 28-10-19 30,000
9499 31-10-19 Descon Oxychem Ltd 8256 30-10-19 53,295

Sub Total 5,049,841

DYING UNIT

9004 28-10-19 The Pakistan Scientific Traders 7251 28-10-19 17,600

9039 1-11-19 Descon Oxychem Ltd 7282 1-11-19 853,246
9054 4-11-19 Emcon Chemical 7295 4-11-19 250,965

Sub Total 1,121,811

10/17
 ANNEX-"F"

VOUCHER SUPPLIER NAME PURCHASE ORDER AMOUNT

NO. DATE NO. DATE
RUPEES
GARMENTS UNIT

1673 21-11-19 Mian Ziafat Traders 1243 21-11-19 1,500

1687 26-11-19 Khurram Shahzad 1283 26-11-19 6,000
1712 29-11-19 Martpackers Ltd 1281 25-11-19 67,462
1717 30-11-19 K . A. Enterprises 1210 12-11-19 112,320
1717 30-11-19 K . A. Enterprises 1179 30-10-19 59,378
1714 29-11-19 K . A. Enterprises 1229 15-11-19 23,517
1714 29-11-19 K . A. Enterprises 1230 15-11-19 28,402
1714 29-11-19 K . A. Enterprises 1220 15-11-19 40,482
1714 29-11-19 K . A. Enterprises 1234 15-11-19 28,402
1714 29-11-19 K . A. Enterprises 1225 15-11-19 40,482
1714 29-11-19 K . A. Enterprises 1168 25-10-19 40,482

Sub Total 448,427

Grand Total 6,620,079

11/17
 ANNEX-"G"

ARSHAD CORPORATION (PRIVATE) LIMITED

INTERNAL AUDIT REPORT FOR THE MONTH OF DECEMBER 2019

INSTANCES WHERE PURCHASED GOODS WERE RETURNED BUT OUTWARD GATE PASSES WERE NOT ATTACHED WITH STORE PURCHASE VOUCHERS

VOUCHER SUPPLIER NAME PURCHASE ORDER ITEM DESCRIPTION INVOICE

NO. DATE NO. DATE AMOUNT
RUPEES
PRINTING UNIT

9337 18-10-19 Maqbool & Sons 8128 17-10-19 Calculator 475

9058 27-9-19 United Industrial Electronics 7893 27-9-19 Touch Button 7Pin 4560

Sub Total 5,035

Grand Total 5,035

12/17
 ANNEX-"H"
ARSHAD CORPORATION (PVT) LTD
INTERNAL AUDIT REPORT FOR THE MONTH OF DECEMBER 2019

INSTANCES WHERE TEMPORARY PAYMENTS WERE MADE WITH OUT I.O.U PERFORMA

DATE RECEPIENT NAME DESCRIPTION AMOUNT

RUPEES
PRINTING UNIT
29-11-19 Muhammad Boota Caustic Weight 120
30-11-19 Ghulam Hussain Wadding 9,610
2-12-19 Nazir Hussain Paid For Bilty of Coal 103,700
1-12-19 Muhammad Naeem Paid For Bilty of Coal 103,700
2-12-19 Abdual Rehman Paid For Bilty of Coal 102,200
5-12-19 GM Sab Fuel & Repair M/O (NOV) 28,697
11-12-19 Askary Security Fund Transfer From FSD To ACL Printing 2,200
11-12-19 Safdar Cashir Amount Received 2,000,000
7-12-19 Ghulam Hussain Freight Exp (34 Bags Color) 9,650
16-12-19 Maqsood Ahmed Paid For Bilty of Coal 157,776
16-12-19 Muhammad Ameen Paid For Bilty of Coal 150,864
16-12-19 Aziz Ahmed Paid For Bilty of Coal 168,512
16-12-19 Tanveer Ahmed Paid For Bilty of Coal 190,352
16-12-19 Ghulam Hussain Paid For Bilty of Coal 105,200
17-12-19 Paid For Bilty of Coal 153,458
17-12-19 Paid For Bilty of Coal 156,906
17-12-19 Paid For Bilty of Coal 130,229
17-12-19 Paid For Bilty of Coal 166,563
26-12-19 Paid to Askari Security 1,200
Allah Bakhs Paid For Bility of Coal 243,565
Ameer Jan Paid For Bility of Coal 234,082
Ghulam Haider Paid For Bility of Coal 234,111
30-12-19 Safdar Cashir Cash Received from Faisal Contracter as Security 10,000
28-12-19 Ghulam Hussain Paid to wadding 9,650
27-12-19 Saif Ullah 2,530

Sub Total 4,474,875

Grand Total 4,474,875

13/17
 ANNEX-"I"

ARSHAD CORPORATION (PVT) LTD

INTERNAL AUDIT REPORT FOR THE MONTH OF DECEMBER 2019

INSTANCES WHERE DATE WAS NOT MENTIONED ON TEMPORARY PAYMENT VOUCHERS

RECEPIENT NAME DESCRIPTION AMOUNT

RUPEES
PRINTING UNIT

Allah Bakhs Paid For Bility of Coal 243,565

Ameer Jan Paid For Bility of Coal 234,082
Ghulam Haider Paid For Bility of Coal 234,111

Sub Total 711,758

Grand Total 711,758
 ANNEX-"J"

ARSHAD CORPORATION (PVT) LTD

INTERNAL AUDIT REPORT FOR THE MONTH OF DECEMBER 2019

INSTANCES WHERE TEMPORARY PAYMENTS WERE MADE WITHOUT PROPER APPROVAL

DATE RECEPIENT NAME DESCRIPTION AMOUNT

RUPEES
PRINTING UNIT

11-12-19 Safdar Cashir Amount Received 2,000,000

7-12-19 Ghulam Hussain Freight Exp (34 Bags Color) 9,650
16-12-19 Maqsood Ahmed Paid For Bilty of Coal 157,776
16-12-19 Muhammad Ameen Paid For Bilty of Coal 150,864
16-12-19 Aziz Ahmed Paid For Bilty of Coal 168,512
16-12-19 Tanveer Ahmed Paid For Bilty of Coal 190,352
16-12-19 Ghulam Hussain Paid For Bilty of Coal 105,200
17-12-19 Paid For Bilty of Coal 153,458
17-12-19 Paid For Bilty of Coal 156,906
17-12-19 Paid For Bilty of Coal 130,229
17-12-19 Paid For Bilty of Coal 166,563
28-12-19 Ghulam Hussain Paid to wadding 9,650
27-12-19 Saif Ullah 2,530

Sub Total 3,401,690

Grand Total 3,401,690
 ANNEX-"K"

ARSHAD CORPORATION (PVT) LTD

INTERNAL AUDIT REPORT FOR THE MONTH OF DECEMBER 2019

INSTANCES WHERE RECEPIENT SIGNATURE WERE MISSING ON I.O.U

PAYMENT DATE RECEPIENT NAME DESCRIPTION AMOUNT

RUPEES
PRINTING UNIT

11-12-19 Askari Security Fund Transfer From FSD To ACL Printing 2,200
26-12-19 Askari Security Fund Transfer From FSD To ACL Printing 1,200

Sub Total 3,400

Grand Total 3,400
 ANNEX-"L"
ARSHAD CORPORATION (PVT) LTD
INTERNAL AUDIT REPORT FOR THE MONTH OF DECEMBER 2019

INSTANCES WHERE ERRORS WERE FOUND IN SITE PAYMENT VOUCHERS

VOUCHER ACCOUNT HEAD DESCRIPTION ISSUES FOUND AMOUNT

NO. DATE
RUPEES
PRINTING UNIT
66 9-12-19 ACL Commercial Cash paid to hanif Loading & Unloading, Shifiting Contract Not Provided 22,303
335 22-11-19 Frieght Expences Paid Bility Posted in old date 22-11-19 But actual date is 28-12-19 10,500

Sub Total 32,803

DYING UNIT

Processing Unit Overtime Sheet Verify without attendance IN/OUT 3,475,124

Sub Total 3,475,124

GARMENTS UNIT

33 11-12-19 House Rent Paid Electric Bill M/O. NOV-19 Contract not provided 6,463

Sub Total 6,463

Grand Total 3,514,390

17/17