Customer

SAP SuccessFactors Process Library

Recruiting Management – Process Diagrams

SAP SE
September 16, 2016
TaM-010 Recruiting

Recruiting

TaM-010-010 TaM-010-020 TaM-010-030 TaM-010-040

Requisition Active Talent Application
TaM-010-050
Creation and Candidate
Closing
Posting Search Management Selection
TaM-010-010 Requisition Creation and Posting

HR Business Partner

Hiring Manager

Position - Position - Position - Job

Organizational Classification
Header Data
Data Data
Active Active Active

Position Org Ch...

Re-use existing job
Job Requisition
Hiring Manager

descriptions from Job Approval Notification

Profile Builder if Conduct
Create Job available - only section Strategy
Requisition of job description Alignment
Staffing Need
Meeting
Occurred
TaM-010-010 Requisition Creation and Posting

Job Requisition

Pre-approved

Recruiter
Integration with the Assessment vendor
PeopleAnswers for:
- Assign assessments to job requisitions
- Prompt applicants to fill out the corresponding
Consider assessment
other - See assessment statuses and results in the
approvers application assessment portlet

Job Requisition... Job Requisition... Job Requisition... Job Requisition... Job Requisition...

Conduct Assign an
Recruiter

Strategy Approve/Finalize Refine Job Assessment Post Distribute Job

Alignment Job Requisition Description Package Job Requisition Requisition
Meeting (optional) Job Requisition Posted
Job Requisition

Can be supported
with Multiposting,
- Establish interview dates, book External Agencies
facilities
- Ensure diversity of interviewer Job Requisition Job Requisition
panel
Approved Posted
TaM-010-010-010 Conduct Strategy Alignment Meeting
with Hiring Manager
Recruiter
TaM-010-010-010 Conduct Strategy Alignment Meeting with

Include additional
sources
Job Profile Identify
questions/answers for
automatic disqualification

Candidates Job Requisition...

Hiring Manager

Align
Recruiter

Discuss Analyse Expectations

Required Skill Define Pre-
Profile and Candidate and Determine Plan Marketing Review Job
Pipeline/Candi- Sourcing and Screening
Confirm Position Channels Descriptions
Questions
Job Requisition Conditions date Pools Selection Strategy Alignment
Received Strategy Meeting Completed

Job Profile

Reviewed
TaM-010-020 Active Talent Search

Candidate

Application Invitation
Recruiter

Candidate Pools: Using Tags or

Evergreen Requisitions
TaM-010-020 Active Talent Search

From Process While capable To Process

"Requisition Candidates can "Application
Creation and be Identified Management"
Posting" Talent Community
Candidates
(RMK)
Candidates
Recruiter

Assign Run candidate

Contact
Candidates from Check if DB search in
additional Yes Candidate and
Talent RCM, RMK and Verify Interest in
Pipeline/Candiate candidates are Search through
needed Position
Job Requisition Pools Other Channels Talent Pipelines and
Posted Communities Utilized

No
TaM-010-030 Application Management
Candidate Candidate Prof... Candidate

Register and
Create
Candidate Profile

Candidate From Vendor

Profile PeopleAnswers
Offer Curriculum Can Includes
External job Job Requisition Questionnaire
Different Vitae
portal can be of New Options to
an agency Posted Fill Profile

Careers Careers SF-REC-RCM Candidate Prof... Candidate Prof... SF-REC-RCM Candidate Prof... Job Applications Job Applications Job Applications Candidate Prof...

No
Access Internal Check if Decide if
Review Job Candidate is Yes Update Automated CV Complete Complete Perform Interested in
or External job Candidate Profile Upload CV Submit Assessment
Postings Registered Parsing Candidate Profile Application Form Application Future Job
portal and Logged In if Required (optional)
Candidate Interested
Alerts Application
Processed

e.g. LinkedIn,
TaM-010-030 Application Management

Candidate Prof...
Facebook, XING

Import Data
Candidate from Candidate
Profile Professional Application Based on
Social Networks Disqualifing
Candidate

Updated New Questions

Candidate Prof... Pre-Screening

SF-REC-RCM SF-REC-RCM

Rejected?
Enter CV Data No
manually Start Automated Receive
Screening Notification

Yes
SF-REC-RCM

Set status to
"Automatically
Disqualified"

Candidate
Application
Automatically
Disqualified
TaM-010-040 Candidate Selection

Hiring Manager

Hiring Manager
Interview
Candidates from
Shortlist
Candidate
Selected

TaM-010-040 Candidate Selection

Recruiter

Recruiter
Create
Candidate
Shortlist
Application
Processed

HR Administrator
HR Administrator

Schedule
Interviews
TaM-010-040-010 Create Candidate Shortlist

Candidate

Recruiter

Online Assessment
Screening Candidates

Information
Result
Add candidate
to shortlist

Rejection Email
Candidate Candidate
Profile Application
TaM-010-040-010 Create Candidate Shortlist

Updated New
Has Candidate
Candidates Is Candidate PeopleAnswers Passed the Candidates Candidates
Yes Suitable? Online Assessment?

Yes

No
Assign
Maybe Apply Online Yes Candidate to Check if all Yes
Screen Phone Screening
Application Assessment with Candidate Is Candidate Suitable? Other Candidates are
Tools (Optional) Requisition or Processed
Recruiter

Application Pipeline Shortlist

Processed Created
No

No
No
Consider
Application, CV,
Assessment Candidates Candidates
Score..

Yes
Check if
Candidate is Update
No Application
Suitable for
Status To
other "Rejected"
Requisition
Is Candidate Suitable?

Candidate
Application

Rejected
TaM-010-040-020 Schedule Interviews

Candidate

Available Slots

Selected Slot
HR Administrator

TaM-010-040-020 Schedule Interviews

Instead of
From Process "Interview" other Integration with
"Create Candidate Selection Interview
Scheduler MS Outlook
Shortlist" Instruments can be
Applied

HR Administrator
Interview Sche... Interview Sche... Interview Sche...

Organize
Select Type of Select Interview and Book Facilities
Interview Interviewers Publish Available for Interview
Shortlist Slots Interviews
Created Scheduled

Meeting Request
Interviewer
TaM-010-040-030 Interview Candidates from Shortlist

Candidate

SMS Reminder
Notification

Interview

Interview
Hiring Manager

It could be any "selection

instrument": e.g.
assessment center, online Interview Cent...
Hiring Manager

test, face to face interview

Information
Feedback
Conduct
Send Interview Interview Decide on
Conduct Evaluations, Candidate
Reminder (SMS) Interview

Rejection Email
Ratings and Prioritization
Interviews Notes

Feedback
Scheduled
Supported by
HRBP, Recruiter,
any other
interviewers

Recruiter
TaM-010-040-030 Interview Candidates from Shortlist

Candidates Candidates

Check if Candidate is Interested Assign

Is Candidate Still No Candidate is Yes in other Requisition Candidates to
Considered Provide Phone
Suitable for Other
after Interview? Feedback
other Requisitions or
Requisition Pipeline

Yes

Interested
No

Not
Candidates

Update
Provide Phone Candidates
Feedback Status to
"Rejected after
Interview" Candidate
Rejected
Recruiter

Candidate
Application
Rejected after
Interview

Decide if another
Interview is
Required
Candidate
Selected

To Process "Schedule Interviews"

TaM-010-050 Closing

Candidate Candidate Offer

Candidate

Evaluate Verbal Accept Verbal Offer Offer

Accept Offer
Offer
Accepted

Reject Verbal Offer

HR Administrator Candidates Offer HR Administrator Offer
HR Administrator

(Optional) Send Online

Initiate Create Offer Offer to
Background /
Reference Check Candidate

Recruiter Recruiter
Candidates Offer Candidates Candidates Candidates

Check if Other
Discuss Update Update Candidates
Package with Obtain Discuss Verbal Review Offer and
Determine Offer Approval Evaluate if Last Application application Should be Updated Status
Obtain
TaM-010-050 Closing

Applicable Hiring Hiring Manager and Negotiation Offer with Offer Status "Prepare status "Ready Assigned to of All Candidates
Process/Policies and Business Candidate Offer Approvals Offer
Range Offer" for Onboarding" other
Candidate Partner Requisitions
Selected Created Sent

Offer Acceptance Notification

After "Offer
Candidates Candidates Accepted" and/or
"Background
Candidates checks confirmed" Candidate
Update Application
Yes Candidate
Application Select Fall Back Application Ready for
Review Other Status "Declined Candidate Onboarding

Background Check Request

Recruiter

Candidates from Offer" Prepare Offer

Offer List

No
Pre-Boarding
Package Confirmation

Failed
Package Proposal

Candidates

Update
Candidate
Internally Application
Discuss New Initiate On-
Offer/Candidate Declined Offer Boarding
Request

Update

Update
Recruiting Process
Closed

Update
Hiring Manager

Background Check Service Provider

© 2016 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company.

SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trade marks of SAP SE (or an SAP affiliate
company) in Germany and other countries. Please see http://global12.sap.com/corporate-en/legal/copyright/index.epx for additional trademark information and notices.

Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vend ors.

National product specifications may vary.

These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its
affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP S E or SAP affiliate company products and
services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as
constituting an additional warranty.

In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this docume nt or any related presentation, or to develop
or release any functionality mentioned therein. This document, or any related presentation, and SAP SE’s or its affiliated co mpanies’ strategy and possible future
developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE o r its affiliated companies at any time
for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-
looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place
undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.

© 2016 SAP SE or an SAP affiliate company. All rights reserved. Internal 1