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HR Automation Paper
HR Automation Paper
HR Automation Paper
INTRODUCTION:
It’s a global wide trend that has been under way for nearly a decade, the role and responsibilities
of human resource managers shifting from administrative to strategic. That's why most of the
organizations implementing Information Technology into human resources for the controlling
of human capital and their potential usage for their business excellence in the competitive
knowledge economy. Since the human resource work is considered to be the most time
consuming a tedious work the mangers are in the look for making their work easier. The
business competitiveness that is currently prevailing in the market demands more success under
any circumstances. Therefore, HR managers have to access all sort of data, whether it is related
to the finance, sales, marketing, manufacturing, supply chain, customer relation and human
resources data. Most of the firms are outlay large amount of time for administrative purpose to
provide the recruitment process to retirement process and so on. This administrative burden
keeps away from the core business and its impact on the organization development.HR
automation is the process of transitioning paper-based HR processes into streamlined every
organization are now looking for more advanced methods of automation, which may help them
to manage various complex processes such as, Data storage, Data control and modifications,
Effective communication process enhancement, better connectivity with all departments easily
and swiftly which would also be useful for the long term goals of the organization. HR
automation helps in enchasing the efficiency in the HR department by freeing the employees
from manual tasks in the organisation. This will allow them to focus on complex tasks like
decision making and strategizing. By automating standard and repetitive HR activities,
organizations can reduce the cost and time they spend on manual HR planning and processing.
The HR automation also includes generating of new software and applications which will help
in getting the work done quicker.
BACKGROUND:
Human resource management is of paramount importance for the success of any organization;
Human resource management is not the modern approach of managing the human elements of
the enterprise, it came into existence in 1970s, the HR activities are practiced since when the
employer and employee relationship came into existences such as (managing the staffs, welfare
to employee, pay rolls etc) in a small or large organization. The evolution began through rapid
technological transform, shift in working culture, and human creativity, innovations and
perceptions. As the industrial organizations grew the human resource management also gained
more importance. The Functions of Human resource management apart from hiring, selection,
staffing, training and development and managing the monetary aspects of the employee
however they have gone way beyond of satisfying the psychological needs of the employees
such as working environment, boosting their self-esteems, motivating, creating secured feeling
of their jobs etc. It’s a global wide trend that has been under way for nearly a decade, the role
and responsibilities of human resource managers shifting from administrative to strategic.
LITERATURE REVIEW:
Most of the studies show that HR automation helps in achieving primarily four objectives i.e.
reduce on time spent on administrative work, cost reduction, self-services and morale.
RESEARCH METHODLOGY:
This research is descriptive in nature and tells about the background, meaning and the
impacts of automation in HR in various functions, which is based upon the secondary
data; the relevant data is collected from various journals, blogs, research paper, websites
and articles.
Payroll Records: The IRS mandates that employees’ tax records are held for a minimum of 4
years, and the US Department of Labour requires that payroll records be kept for at least 3
years. Having these recorded digitally versus in file folders in various locations saves a lot of
time and headaches if there is an audit.
Better Time Management: Reduce errors of manually recording hours worked or time-off
requests, preventing over or underpaying your employees. This leads us into the next feature.
TIME REPORTS- If the organisation has a practice of keeping track of time when the
employee’s login and logout in a traditional way of maintaining an attendance book, it can
cause a lot malpractice and it is prone to a lot of errors. If automation is used in this field it will
make the organisation understand who are employees punching in on time and leaving early.
There are various ways for digital time tracking such as investing in a biometric clock or having
an own website which helps in tracking time spent on a work. This data would also act as an
evidence in case of any issues.
EVALUATION- As a HR manager seeing through that the employees are doing their
assigned task on time is one most important HR functions as a manager. But looking through
each and every work of the employee is an impossible task because it is time consuming.
Automating this evaluation process helps the business to tackle the employees work. This can
be created by a streamline automated process for evaluating employees and help them
understand their job roes clearly, helps the managers keep track of things they need to work on
as well.
LEAVE REQUEST- Holiday request is of the such process which is excessive and done
manually. An automated license application means that the employees can start with a form
that automatically show the number of das available for use in different categories. HR mangers
can also quickly see a shared calendar to ensure there are no dependencies. Once approved HR
and financial processing is only a formality since all other details have been verified by the
system.
For a small business handling and planning of recruitment process may be more time
consuming as well it inures cost, so automation in recruitment can Simplify recruitment
processes, it is pretty must impossible for manage the resumes that an hr department receives,
if automated the resumes are filtered automatically according to the organizational preferences.
Which is less time-consuming process and also it increases the organizational efficiency.
Automated workflows are a simple but powerful mechanism for tracking tasks as they progress
from one employee to another. Workflows provide improved efficiency, standardization of
working methods, and streamlining responsibilities.
With HR cloud, you don’t need to invest in serious hardware; you just need to go online to
access all of the features and benefits of an HRMS. The employees and organization now have
the opportunity to access it anytime, anywhere using the online device of their choice.
The small organization should more focus developing their organization; if their hr system is
being automated, they can reduce the initial cost for the business and utilize their funds to
increase the size of the organization. Different workflows can be created based on each user’s
role in the company. It streamlines processes and helps HR departments spot any deviation
from the normal flow of human resources information. It also sees the employee engagement
and turns to be more productive workplace.
Currently many software has already come into the market in pertaining to HR
automation for e.g. kiss flow hr cloud.
According to personnel today about 38% of the enterprises are already using AI in their
workplace
Nearly 40% of companies are using some form of AI in HR alone.
Few major companies like Willis tower Watson employees wants their work to be
automated e by the year 2020.
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5.45% of companies are still in the early stages of basic automation via software
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suggest. Bold
HR automation helps in saving time by 67% according to a survey, it removes human Formatted: Heading 1, Justified, Space Before: 11.25
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bias, it also saves money and it creates ability to deliver the best candidate match for Level: 1 + Aligned at: 0.25" + Indent at: 0.5"
Learn why HR process automation is a strategy-Wallace Oliveira- May 31, 2018- Formatted: Font: (Default) Times New Roman, 12 pt
https://www.heflo.com/blog/technology/hr-process-automation/ Formatted: Font: (Default) Times New Roman, 12 pt,
7 HR task that can be (should be )automated - https://blog.vsoftconsulting.com/blog/7- Bold
hr-tasks-that-can-and-should-be-automated Formatted: Font: (Default) Times New Roman, 12 pt
25+ HR automation stats you should know – Anika Deshpande - Formatted: Font: (Default) Times New Roman, 12 pt
https://blog.frevvo.com/25-hr-automation-stats/ Formatted: Font: (Default) Times New Roman, 12 pt
HR automation – the future of human resource process management - Formatted: Font: (Default) Times New Roman, 12 pt,
https://kissflow.com/hr-process/ Bold
Automation of the HR functions enhance the professional efficiency of the HR Formatted: Font: (Default) Times New Roman, 12 pt
Professionals-A Review- IJMIE Volume 4, Issue 2 ISSN: 2249-0558 -
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http://www.ijmra.us – 364- February 2014- Automation of the HR functions enhance
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the professional efficiency of the HR Professionals-A Review Dr M Nishad Nawaz and Bold
Dr Anjali Mary Gomes -
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https://www.researchgate.net/profile/Nishad_Nawaz/publication/271132327_Automat Formatted: Font: (Default) Times New Roman, 12 pt
ion_of_the_HR_functions_enhance_the_professional_efficiency_of_the_HR_Professi
on Formatted: Font: (Default) Times New Roman, 12 pt
Study of benefits of HR automation in organisations- Dr. Chandrashekhar Uppin- International Formatted: Font: Bold
Journal of Academic Research and Development ISSN: 2455-4197 Impact Factor: RJIF 5.22
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www.academicsjournal.com Volume 2; Issue 6; November 2017; Page No. 254-257
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ABSTRACT:
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With the increasing emphasis on evidence-based management, the human resources (HR) Formatted: Font: (Default) Times New Roman, 14 pt,
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function has enthusiastically embraced technology with a view to provide more efficient and
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effective delivery of HR services. As the main department in an organisation the mangers are Formatted: Font: (Default) Times New Roman, 12 pt
looking a way to make their work easier and more efficient. HR automation helps in enchasing
the efficiency in the HR department by freeing the employees from manual tasks in the
organisation. This will allow them to focus on complex tasks like decision making and
strategizing. By automating standard and repetitive HR activities, organizations can reduce the
cost and time they spend on manual HR planning and processing. The HR automation also
includes generating of new software and applications which will help in getting the work done
quicker. This paper is an attempt to understand how this automation has an impact in the
different HR process and to learn the impacts of HR automation in a smaller organisation. The
paper research is conducted by secondary data collection.
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