MINUTES OF MEETING

FRC
MONDAY 22ND NOVEMBER
@
BURGO’S SHED

PRESENT: Pete Auty, Judy Baker, Julie Bateman, John Burgess, Annie Robertson, Ric Stubbings
(All FRC)

1. Funding Request from Youth Group through Community Recovery Fund $7547.70 to hold
excursions & a camp over 3 months. FRC all agreed with funding project.
2. John Burgess & Pete Auty put in claim for expenses.
3. Discussion about transition planning & how it would be presented to Community Groups at
meeting tonight.

MINUTES OF MEETING
SPECIAL COMMUNITY GROUP LEADERS & FRC
MONDAY 22ND NOVEMBER
@
FLOWERDALE HALL

PRESENT: Pete Auty, Judy Baker, Julie Bateman, John Burgess, Annie Robertson, Ric Stubbings
(All FRC)

Community Leaders:
Wally Moore & Anna Burgess (Sports and Rec), Ross Davis (FPS), Chrissy Grant (ELC & Trust Fund),
David Long (Trust Fund), Odette Hunter & Bev Pritchett (FCH), Paula Turner (FCH & FHC), Tanya
Hallett & Vicky Parry (Youth Groups), Rein Kamar (FRRCOM, F Tennis Club, Moores Road Reserve
COM), Trudie Goudge (CFA).

APOLOGIES: Nil

1. Intro by John Burgess: John spoke briefly about the purpose of the meeting (information and
FRC handover by December 18th 2010).

2. David Long reported: re Trust Fund. Tabled minutes of meeting of 14 th October 2010.
Discussed the funds disbursed to date. Mentioned targeted funds have been disbursed
according to donor intent. The balance in the fund as of today is: $46124.34. Proposed to
split 6 ways: School, ELC, Cricket club, Tennis Club, Community House and CFA. Tanya
Hallet asked how the Youth Groups can access some of these funds. David replied that she
needs to put a request in writing asap. Timeline to be by 15th December.

3. Re: dealings with MSC: Looking at how the Shire deals with the Community to move projects
forward. Proposal is that we would appoint a person under the auspice of MSC for a period of
2 years and that person would act as a conduit between the Community and MSC. Council
has accepted the idea in principle.

4. History Vic 175 has contributed $10000 and $26000 through the CRF (Community Recovery
Fund) to build Flowerdale Website and research Flowerdale’s History. Start date 19th Dec.
5. Training. MSC have provided funding for the first 5 training sessions and 7 sessions for
Flowerdale are being planned to commence in March 2011, targeted to Community House (2),
Sports Club Inc (2), with 3 training sessions to be decided. Groups are welcome to submit
ideas re these sessions. Next training session on 30th November. Training was set up as a
guide for interested community members to help them forward their projects. FRC has agreed
that the training programs are essential for the transition process and the longevity of the
recovery projects.

6. Funded Projects include:

Community Garden, Arts Studio, Men’s Shed, Community House,
Important for each work engine and Community Group to understand that the ongoing costs
of each project are to be absorbed by the group.
Funding request for the Youth Space will be presented to VBAF in December.

7. Long Term Memorial: Pete reported funding is available for a permanent memorial if the
community desires a permanent Memorial. Seeking community input re memorial. Flagging
that there will be a community consultation including a community meeting re getting input.

8. A Safer Place: Judy reported that the MSC has approved the Hall as a neighbourhood Safer
Place (NSP). Work engine for the Safety Plan will seek community input re what should go to
a NSP. Consultation with Charlie Phelan has been ongoing and Charlie is very supportive of
the NSP especially in ensuring that the neighbouring property is slashed and that a gate be
put in to connect the properties. Also reported that there will be a permanent fill point for the
fire tankers at Moores Road Reserve. John reported that Communications is possibly the most
important part of keeping a sound NSP functioning effectively. FRC looking at different
technologies which can assist in this area, and looking at developing partnerships with
businesses and groups which can forward this.

9. Paula reported that the one postcode issue will be addressed in Open Forum at Taggerty this
Wednesday.