What is a newspaper

to give truthful and current information

To present advertising of those brands that have paid fir it

It should be presentable and readable

To pay taxes and salaries of employees

Director:

He has the highest position, determines the objectives and is responsible for the final result.

Editor in chief: manages all aspects of the newspaper of the newsroom, reporters, editors, and
photographers.

Managing chief: assists the editor-in-chief, including assigning stories and photos

Arts editor , sports editor, graphics editor, opinion editor, phot editor---they edit and design their
sections, assign stories, writers and submit photos request for their specific area.

Reporters: write stories for the news, sports, arts and opinion sections

Photographer: rakes photo for the news, sports and arts sections and works with reporters and editors
to set up photo shoots.

Advertising manager: manages the advertising reps and works with a graphic designer to create ads.

Advertising Representative: sells ads to organizations on and off campus and maintains a client list.

Business manager: bills clients, maintains financial records and coordinates with the college business
office.

Librarian: maintains the clip files and morgue, helps reporters and editors to find archived material for
research purposes

Distributor: takes newspapers to the places where they are sold.

15. Duties and Responsibilities of the Publication Staff

Editor in Chief
 Supervises the editorial staff of the paper.
 Writes the editorials of the organ after consultation with the members of the editorial staff.

 Edits all articles preparatory to submission of the same to the adviser for final editing and approval for
publication.
 Supervises the preparation of the layout and dummying of the paper and paging of the same in
cooperation with the managing editor and layout artist.

Causes the accomplishment of all assignments properly and on time.

Acts as liaison officer between the editorial staff and the adviser.

Managing Editor
 Brings articles to the press for typesetting.
 Checks articles for typographical errors.
 Prepares the layout of the paper and paging of the same in consultation with the editor in chief.
 Proofreads galley proofs before these are finally approved by the chief editor, then by the adviser for
printing.

. Associate Editor
 Edits the articles in cooperation with the editor in chief.
 Writes editorials of the organ when requested.
 Prepares assignments of section editors in consultation with the editor in chief.
 Cooperates in the preparation of the layout of the paper and paging of the same with the editor in
chief and managing editor.

Section Editors News Editor

 Assigns reporters to cover events relevant to the school activities.
 Writes news articles on assignment from the editor in chief or through his own initiative in
consultation with the latter.
 Edits all news articles received preparatory to submission of the same to the editor in chief then to
the adviser of the English section.

Section Editors Filipino Editor

 Writes the editorial of the Filipino section.
 Edits all articles preparatory to submission of the same to the Filipino adviser, for final editing and for
publication.
 Causes the submission of all Filipino articles properly and on time.
 Acts as liaison officer between the Filipino staff and the editor in chief.

Layout Section Editors

Layout Artist Assigns or causes the assignment of the school’s official photographer to take pictures on
school’s activities for the month.
 Prepares pictorial articles of the organ in consultation with the managing editor and editor in chief.
 Writes the captions of pictures utilized by the paper in cooperation with the editor in chief.

Section Editors Layout Artist

 Takes charge of the design of the magazine cover.
 Labels or properly identifies all pictures made available for publication. It is suggested that he writes (
in pencil) at the back of every picture the event to which a particular picture refers.
 Helps in the preparation of the layout of pictorial stories.
 Makes illustrations for feature articles.

Section Editors Feature Editor

Gives out assignments to feature writers.
Receives and edits feature articles preparatory to submission of the same to the editor in chief.
Writes regular articles or column.

Section Editors Exchange Editor and Circulation Manager

 Makes up a list of school papers sent by other schools.

 Mails copies of his own paper to these schools.
 Files their papers on a bulletin board or display them on a newspaper rack.
 Keeps files of school information, such as lass lists and lists of homeroom advisers, faculty, and staff
members.

Section Editors Reporter

 Secures the cold and raw facts of an assigned event and writes an article out of the same.
 Receives assignments from the section editors and board of editors and accomplishes the same
properly and on time.
1. ROLES AND FUNCTIONS OF THE PUBLICATION STAFF By: MAY NECTAR CYRILL
LOJA- TABARES Director, Public Relations and Information Sultan Kudarat State University,
EJC Montilla,Tacurong City
2. 2. Staff and Policies Organizing the staff  There are no hard and fast rules on how to
organize the staff and to pick the editors.  Each school should therefore work out a system
best suited to its particular set-up.
3. 3. Common nagging questions: How are the editors and the staff members chosen? How
long should they serve? How big should the staff be? Should they be paid? To whom
are they responsible?
4. 4. 1.One with a degree in journalism- bachelor, master or specialization. 2. One with a
degree in English-bachelor, master or specialization. 3. One with experience in newspaper
work. 4. One with more than ordinary experience in journalism or school paper work. 5. One
who teaches social studies. First, there should be a moderator or an adviser who must
possess the following qualifications in the order of their importance:
5. 5.  The principal or the head of the school, with the recommendation of the adviser may
designate the members of the staff or may pick them through a competitive examination. 
Indeed, the candidates should possess writing ability, leadership, ad previous experiences in
school publication in that order. Whatever the criteria are in choosing the staff, the method
should be systematic, objective, and fair.
6. 6.  But whether the editors and staff members are chosen through recommendation or
competitive examination, the following pointers are recommended. 1. The candidates should
at least have one year residence. 2. The candidate should not be in the probation list.
7. 7. 3. He must not have any disciplinary case against him, because there is a likely chance for
him to drop or to be suspended. 4. The chief, associate, and managing editors should not
hold other major positions in school organizations, especially in the student council or
student government. The press is supposed to be objective and non- partisan.
8. 8.  The most democratic way to select the staff is through a competitive examination
followed by an interview.  However, there are certain drawbacks. If there are no qualified
teachers who will evaluate the entries in the competitive examination, the test will not be
worthwhile.
9. 9.  If a big number of students try for the competition, the evaluation will take a long time. 
Another question is : In what phases of journalism would the test be? Newswriting, editorial
writing, layouting, or actual press work? If the test is in editorial writing only, isn’t that just one
phase of the work?  Because of these drawbacks, the adviser resorts to designation. The
drawback here is favoritism.
10. 10.  Despite the result of the examinations, the adviser should not stop there. He should
also look for people who didn’t take the examinations but have writing skills. He should ask
them to join the staff. But he should refrain from taking students into the staff who have more
activities in their hands than they can handle. He should be aware of students who only love
to see their names in the masthead or editorial box.
11. 11. The choice of editors should be based on who obtains the highest average in the
examinations and who possesses the most in personal qualities or traits like leadership,
managerial skills, sound judgment, and flexibility.
12. 12. The adviser should file and publish in the bulletin board the results of the examinations
and the comments of the judges. Over-ambitious students are prone to accuse, saying that
they have been cheated.
13. 13.  How large should the staff be? A manageable staff should not be more than ten, as
follows: (1) editor in chief; (2) associate editor; (3) managing editor; (4) feature editor; (5)
literary editor; (6) sports editor; and (7) reporters (one for each class-senior, sophomore,
freshman).
14. 14. There are other members of the staff who may simply be appointed; the typists, the
layout artist, the staff artist, the photographer, and the circulation manager.