How self-help groups will help NGO the framework required and

importance of accounting tool for better performance

A Social Concern Project Report submitted in partial fulfillment of the

requirements for the degree of

Master of Business Administration

By

MEGHA KEDIA

Register Number
1827946

Under the Guidance of

Prof. MALINI NAIR

CHRIST INSTITUTE OF MANAGEMENT

CHRIST (DEEMED TO BE UNIVERSITY), BANGALORE
December 2019
How self-help groups will help NGO the framework required and
importance of accounting tool for better performance
A Social Concern Project Report submitted in partial fulfillment of the
requirements for the degree of

Master of Business Administration

By

MEGHA KEDIA

Register Number
1827946

Under the Guidance of

Prof. MALINI NAIR

CHRIST INSTITUTE OF MANAGEMENT

CHRIST (DEEMED TO BE UNIVERSITY), BANGALORE
December 2019
 Declaration

I hereby declare that the Social Concern Project report with the title “How self-help groups
will help NGO the framework required and importance of accounting tool for better
performance” has been undertaken by me for the award of Master of Business
Administration. I have completed this project under the guidance of Prof. Malini Nair

I also declare that this Social Concern Project report has not been submitted for the award of
any Degree, Diploma, Associateship, Fellowship or any other title, in CHRIST (Deemed to
be University) or in any other university.

Place: Bengaluru ___________________

Date: Megha Kedia

(1827946)
 Certificate

This is to certify that the Social Concern Project report submitted by Megha Kedia on the title
“How self-help groups will help NGO the framework required and importance of
accounting tool for better performance” is a record of Social Concern project work done
by him during the academic year 2018-19 under my guidance and supervision in partial
fulfillment of Master of Business Administration.

Place: Bengaluru ____________________

Date: Prof. Malini Nair

CHRIST Institute of Management

CHRIST (Deemed to be University)

Bengaluru
 ACKNOWLEDGEMENT

I am indebted to many people who helped me accomplish this Project successfully.

First, I thank the Vice Chancellor Dr Fr Abraham V M, CHRIST (Deemed to be

University) for giving me the opportunity to do my project.

I thank Dr. Jain Mathew, Dean, Dr. Georgy Kurien, Associate Dean (Main Campus),
Dr. Jeevananda, Associate Dean (Kengeri campus), Prof. Sirish V, Head of the Department
(Main campus), Prof. Krishna M.C, Head of the Department (Kengeri Campus) and
Prof. Mareena Mathew, Head of Specialization- Finance, CHRIST Institute of Management,
CHRIST (Deemed to be University) for their kind support.

I thank Prof.Malini Nair for her support and guidance during the course of my project.
I remember her with much gratitude for her patience and motivation, but for which I could
not have submitted this work.

I wish to express my sincere thanks to my corporate mentor, Mrs. Amrita Agarwal for
giving me an opportunity to work under her guidance and successfully complete my Social
Concern Project.

I thank my parents for their blessings and constant support, without which this project
would not have seen the light of day.

_____________________
Megha Kedia
(1827946)
 TABLE OF CONTENTS

CHAPTER PARTICULARS

INTRODUCTION
1

2 OBJECTIVES

PROCESS DESIGN AND METHODOLOGY

3 - Design
- Methodology

4 PROCESS DESCRIPTION

5 CONCLUSION
 CHAPTER 1

INTRODUCTION
1.1 NGO profile

It is a skill development NGO which is aimed at advancing skills to the various backward
sectors of the society and mostly women and young girls so that they can become
independent members of the society and earn for themselves and support their family.
The various skill sets that it seeks to enhance are:
1. Cooking
2. Handicraft
3. Beautician
4. Henna
5.Stitching
6.English Speaking Skills and Personality Development

It is one of the most active NGO in the town and it doesn't only impart skills it also gives
them the platform to showcase their talent. As the NGO takes active part in the city’s various
event and makes it a platform to showcase the talent of the members of the NGO.
The NGO is nourishing under the leadership and guidance of president Mrs. Amrita Agarwal.
It is a unit of smt. Santosh kumari Agarwal welfare society. As the very logo states that the
NGO was specifically formed for the empowerment of women in the society and comes
forwards as a source of support and pillar that is always standing for the underprivileged girls
and women as a whole.

WHY WOMEN AND GIRLS?

EK UMEED centers around the strengthening of ladies and young ladies since they are
excessively influenced by destitution and separation; and endure misuse and infringement in
the acknowledgment of their rights, privileges and access and command over assets.
Likewise, experience demonstrates that, when furnished with the correct assets, ladies have
the ability to support entire families and entire communities overcome poverty,
marginalization and social injustice.

VISION STATEMENT
To make a world in which every women has the right to survival, protection, development,
and participation.

MISSION STATEMENT
To inspire breakthroughs in the way the world treats girl child and to achieve immediate and
lasting changes in their lives.

The members of the NGO have worked very hard in this regard and made various efforts to
reach out and spread awareness about many women oriented issues that were considered as a
taboo.
 CHAPTER 2

OBJECTIVES OF
THE PROJECT
Objectives of the Study

1. Reporting Framework for self help group

2. Management of Books of accounts
 CHAPTER 3

PROCESS
DESIGN &
METHODOLOGY
3.1 Process Design

The project revolves around the reporting framework and maintain of books of accounts of
NGO, so in connection to that,

- Data of donation and charity funds was collected

- Basic financial statements available was collected
- Discussion with mentor about his expectations from framework

3.2 Methodology

The study has been designed to provide a descriptive analysis of rectifying the financial and
operational framework. The learning from MS Excel was put to use in generating the
framework. For accounts and recording basis of TALLY was provided to them.
 CHAPTER 4

PROCESS
DESCRIPTION
4.1 BUSINESS

1. The trust’s main business is advancing skills to the various backward sectors of the
society and mostly women and young girls so that they can become independent
members of the society and earn for themselves and support their family.
2. The various skill sets that it seeks to enhance are:
 Cooking
 Handicraft
 Beautician
 Henna
 5.Stitching
 6.English Speaking Skills and Personality Development
4.2 SELF-HELP GROUPS

1. There has been written testament to the work done by the trust among the women of
NGO, they felt respected in their society. They felt that this was a golden opportunity
for them to showcase their talent. The women now had started encouraging their
relatives, friends to join in this cause and help themselves to improve the state of
living of their families and the society.
2. The idea behind the forming of self-help groups was to bring forward women from
different backgrounds and unearth the talents and use it for the growth of the
underprivileged community.
3. The funding for the NGO were sourced majorly from the university, funds were also
received from people acting as beneficiaries. So, the criteria which were used are;
a. The number of people forming a self-help group
b. The type of product they want to produce.
c. The total funds and the equipment’s that will be required for them.

Once these pre-requisites are fulfilled the approval is given for the group to start them

4. Overall performance of the groups was being kept in the centers of every village.
There was gap here as there was no proper reporting framework maintained by the
offices.
5. Overall performance of the groups was being kept in the centers of every village.
There was gap here as there was no proper reporting framework maintained by the
offices.

The gaps in the process mentioned were to be fulfilled. A suggestion for developing a
reporting framework was suggested to improve the efficiency of the work done.

REPORTING FRAMEWORK

1. An idea of overall database creation was suggested to the trust, since majority of the
documentation maintained were physical conversion was mandatory.
2. The overall database will be maintained by the head office, details regarding the Self-
Help Groups, about the Head of the group, the type of business done by them, the number
of members in the group.
3. An individual sheet was also provided for every head of the NGO to provide all the
required details regarding their business.

Picture 4.1: Snapshot (1) of developed reporting framework

Picture 4.2: Snapshot (2) of developed reporting framework

BOOKS OF ACCOUNTS

1. An additional project of automating the books of accounts was also undertaken, the
management had already a system for maintaining the books of accounts, and in
addition to that an enhanced model was suggested.
2. Usage of Tally software was also suggested, which the company is planning to deploy
in the coming period.
3. A training on Tally was provided to the managers and accountable person.
4. Till present time, using Google Sheets an additional book of accounts was prepared as
a prototype for the management’s use.
 CHAPTER 5

CONCLUSION
From the overall experience at the NGO, it is certain that potential of Self-Help Groups is
quite high but only requires proper channelization. Marketplace Literacy Project is one such
institution which aims at creating awareness among the under-privileged sections of society.
In order to develop high operational efficiencies, it is important for the NGO to be systematic
and automated in its approach. Even SHG-side dynamics can be made efficient if proper
tracking mechanism comes into picture. Therefore, the idea of developing a reporting
framework facilitates the working of both institution and SHGs.

Furthermore, the development of Books of Accounts can be enhanced which would result in
better reporting mechanism and also will help in raising funds. They will have proper
knowledge about the funds invested and the left over they can utilize further. Moreover, a
proper accounting system will give them more transparency in work and will help to raise
more funds from donors by showing transparency in transactions.

*****