RESPONSIBILITIES:

Reception:

 Ensures the welcoming of visitors (clients, business partners) in the reception area or in the
meeting rooms
 Check the daily cleaning of the work area and repair any cleaning problem, check and fix
building maintenance issues
 Providing assistance for administrative issues and provides the necessary protocol for the
sessions and business meetings;
 Perform miscellaneous administrative activities such as booking meeting rooms, keeping
necessary records, organizing and distributing mail, receiving and sending courier packages
 Receiving, keeping records and sorts the correspondence received in the entry-exit register
(number, date, company name, other information deemed necessary);
 Accepting and redirects phone calls / messages to targeted people, following the agreed
protocol;
 Archives and scans minutes.
 Acquires the necessary products for protocol activities and training / events at the company's
headquarters;
 According to the travel procedure, managing the business trips, namely: asking for price offers
in order to purchase transport tickets, accommodation, insurance, car rental. The offers will be
reviewed and accepted by the Operations Manager.
 Acquires consumables for all departments (paper, booklets, water, glasses, cleaning products,
etc.)
 Monthly receives rent and utility invoice, checks and reports to Operations and Finance
Director.

 Catering preparation (food & drinks) – for not only trainings, but also events for other vendors
(trainings & workshops);
 Marketing materials preparation – as above

Administration of test center - VUE - back-up Dana Firescu

 Receiving appointments for enrollment at test sessions;

 Receiving candidates and taking steps and records according to VUE procedures
 Ensuring order in the test room
 Providing assistance to candidates during the examination
 Supervision of the examination sessions in strict accordance with the protocol provided by VUE.
Training center

 Preparation of components for training or seminar (printing of datasheets, training calendar, block,
pencil, loading of specific datasheets according to the assignment, feedback)
 Preparing classrooms (name tags, refreshments, rollup, etc.)
 Preparation and printing list of attendance
 Print feedbacks
 Ordering and ensuring lunch and other refreshments
 Preparation of certificates
 Overwrite the certification training assignments to the Cisco tool
 Management of contacts in dtb - according to current information from attendance lists,
questionnaires from seminars, conferences
 Business support (telemarketing - calling interest after mailing, updating data in dtb according to
established facts)

Requirement

• Romanian fluent, English advanced

• Experience in a Receptionist or Office Administrator position

• Very strong organizational skills

• Knowledge of MS OFFICE tools

• Communication skills

• Flexibility

• Driving license advantage