Document Code

OM - 06
Republic of the Philippines
DEPARTMENT OF LABOR AND EMPLOYMENT Revision Number
Cordillera Administrative Region 1

Effectivity Date
OPERATIONS MANUAL
January 8, 2015

Page 1 of 4 pages
PROCEDURE
ISSUANCE OF PRPA LICENSE
TITLE
This activity starts from the receipt of application up to the release of Private
SCOPE
Recruitment and Placement Agency (PRPA) License.
To manage and control the preparation, evaluation, approval, filing of records and
PURPOSE
issuance of license and ensure its completeness, authenticity and accuracy.
PROCESS DESCRIPTION
INPUT PROCESS OUTPUT

Evaluate Application for PRPA

REQUESTING Ocular Inspection and preparation of
UNIT recommendation report CLIENT
Conduct of orientation Issuance of Order of Payment PRPA License
Approval of Application
Release of License
File records

DESCRIPTIVE STATEMENT:
The process starts with the conduct of orientation with the requesting applicant. The FO focal person
will evaluate the authenticity of all the documentary requirements. After the conduct of ocular
inspection, FO focal person will prepare and submit recommendation to RO, who will evaluate the
recommendation report and indorse for approval by RD/ARD. Then, PRPA will be released to the
requesting applicant.
RESPONSIBLE
PROCESS/ACTIVITY ACTIVITY DETAILS REFERENCES
PERSON/S
A. CONDUCT OF ORIENTATION
FO Focal Person Conducts orientation to  FO Staff conducts pre-application  Certificate of
applicant orientation giving emphasis on Attendance
the Rules and Regulations
enumerated under D.O. No. 141-
14
B. EVALUATE APPLICATION FOR PRPA

FO Focal Person Receive and evaluate  Evaluate completeness and  Application for
application for PRPA authenticity of application form License to Operate
and all documentary requirements PRPA Form with
as per checklist of documentary checklist of
requirements (FM-OM-06-04). documentary
 Determine the eligibilty of the requirements (FM-
applicant vis-a-vis section 4 and 5 OM-06-04).
of D.O. No. 141-14, series of 2014
 Document Code
OM - 06
Republic of the Philippines
DEPARTMENT OF LABOR AND EMPLOYMENT Revision Number
Cordillera Administrative Region 1

Effectivity Date
OPERATIONS MANUAL
January 8, 2015

Page 2 of 4 pages
C. CONDUCT OCULAR INSPECTION AND PREPARATION OF RECOMMENDATION REPORT
FO Technical Conducts ocular  Within ten (10) calendar days  PRPA
Staff/FO Head inspection, prepare and upon receipt of the application, Recommendation
submit recommendation FO Technical Staff conducts ocular Form (FM-OM-06-
to RO inspection (for new application) 02)
and endorses complete
documentary requirements to the
Regional Office
D. ISSUANCE OF ORDER OF PAYMENT
IMSD Issue Order of payment  IMSD prepares the order of  Order of payment
Accounting and receive payment payment for the filing fee and  Official Receipt
Staff/Cashier Cashier receives payment and
issues official receipt.
E. REVIEW THE EVALUATION AND RECOMMENDATION REPORY
TSSD Focal Review the evaluation  TSSD Focal person to review the  PRPA
Person/TSSD and recommendation correctness and accuracy of the Recommendation
Chief repory evaluation report and Form (FM-OM-06-
recommendation of FO Head 02)
 TSSD Chief to sign evaluation
report
F. APPROVAL OF APPLICATION

RD/ARD Approval/ Disapprove  RD/ARD to sign approval or  PRPA

application disapproval of application Recommendation
Form (FM-OM-06-
02)
G. NOTIFATION TO THE APPLICATION
TSSD Focal Notify the applicant  Prepare notice to the applicant on  Notification Form
Person the status of the application and (FM-OM-06-03)
the payment of fees (if approved)
required under Section 11 of D.O.
141-14, series of 2014
H. ISSUANCE OF ORDER OF PAYMENT
IMSD Issue order of payment  IMSD prepares the order of  Order of payment
Accounting and receive payment payment for the license and cash  Official Receipt
Staff/Cashier bond and Cashier receives
payment and issues official
receipt.
I. PREPARATION OF PRPA LICENSE
TSSD Technical Prepare the PRPA  Prepare PRPA license.  PRPA license
Staff License

J. APPROVAL OF PRPA LICENSE

 Document Code
OM - 06
Republic of the Philippines
DEPARTMENT OF LABOR AND EMPLOYMENT Revision Number
Cordillera Administrative Region 1

Effectivity Date
OPERATIONS MANUAL
January 8, 2015

Page 3 of 4 pages
RD/ARD Approve the PRPA  Signs the PRPA license.
License

K. RELEASE OF THE PRPA LICENSE

TSSD/FO Release the PRPA  Releasing officer to secure proof  PRPA license (FM-
Technical Staff License of payment of Surety Bond prior OM-06-05)
to release of license  Citizen’s Feedback
 Issue and Retrieve Citizen’s Form (FM-SPM-10-
Feedback Form before release. 01)
 Release PRPA license (FM-OM-06-  PRPA License Log
05) Sheet (FM-OM-06-
 Enter in the PRPA License Log 01)
Sheet the record of releases.
L. FILING OF RECORD
FO Technical File records  Maintain all records in accordance  All documents
Staff with SPM-02 Control of Records based on the
Procedure. checklist

Definition of Terms:
 PRPA- Private Recruitment and Placement Agency
 FO- Field Office
 IMSD- Internal Management Service Division
 TSSD- Technical Services and Support Division
 RD- Regional Director
 ARD – Assistant Regional Director
Qualifications:
 Filipino citizen for single proprietorship and Seventy-Five (75%) percent of the authorized capital stock
are owned and controlled by Filipino citizens for partnership and corporation;
 Minimum net worth of PhP1,000,000.00 in case of single proprietorship and a minimum paid up capital
of PhP1,000,000.00 in case of partnership or corporation; and
 Not otherwise disqualified by law or other government rules and regulations to engage in the business
of recruitment and placement of workers for local employment.
Requirements for Application:
 Filing Fee of PhP5,000.00
 Two (2) copies of duly accomplished and notarized application form (FM-OM-06-04).
 Certified copy of the Certificate of Registration of firm or business name from the Department of Trade
and Industry (DTI) in case of single proprietorship; or a certified copy of the Articles of Partnership or
Incorporation duly registered with the Securities and Exchange Commission (SEC), in the case of a
partnership or a corporation;
 Documentary proof of ownership or lease of an office space with a floor area of at least Fifty (50) square
meters for the exclusive use of the agency. In case of lease, the contract must be for a period of One (1)
year with an option for renewal;
 Updated NBI clearance of the applicant owner, or partners in the case of a partnership, or in case of
corporation, its officers and directors;
 Document Code
OM - 06
Republic of the Philippines
DEPARTMENT OF LABOR AND EMPLOYMENT Revision Number
Cordillera Administrative Region 1

Effectivity Date
OPERATIONS MANUAL
January 8, 2015

Page 4 of 4 pages
 Proof of minimum networth of PhP1,000,000.00 in case of sigle proprietorship or proof of minimum paid
up capital of PhP1,000,000.00 in case of partnership or corporation;
 An affidavit of undertaking that the applicant shall:
- not support or engage in acts involving illegal recruitment, trafficking of persons, vioaltion of Anti-
Child Labor Law or crimes involving moral turpitude or similar acts;
- ensure that DOLE Standard Recruitment are adhered to by the parties;
- not collect any fees whatsoever from the applicants; and
- assume full responsibility for all acts of its officers, employees and representatives in connection with
recruitment and placement activities.
 Designate an Office Manager and an Office Secretary or Clerk who must be knowledgeable in the
preparation and review of documents; and
 Certificate of participation/attendance of agency’s management representative to a pre-application
seminar.
Documents Information Retained:
 Application for License to Operate PRPA (FM-OM-06-04)
 Checklist
 PRPA License Logsheet (FM-OM-06-01)
 PRPA Recommendation Form (FM-OM-06-02)
 Notification Form (FM-OM-06-03)
 Citizen’s Feedback Form (FM-SPM-10-01)
 Order of Payment
 Copy or Official Receipts
 Photocopy of License (FM-OM-06-05) issued
 Copy of proof of payment of Surety Bond
 Print-out of screenshot of Phil-Jobnet registration (to be submitted within 5 days from issuance of
license) and list of job vacancies to be posted in Phil-Jobnet
 Monthly recruitment and placement report of the agency

Legal Reference:
 Article 25 of PD 442 or the Labor Code of the Phillipines
 Department Order No. 141-14, Series of 2014 (Revised Rules and Regulations Governing Private
Recruitment and Placement for Local Employment)
 Document Code
OM - 06
Republic of the Philippines
DEPARTMENT OF LABOR AND EMPLOYMENT Revision Number
Cordillera Administrative Region 1

Effectivity Date
OPERATIONS MANUAL
January 8, 2015

Page 5 of 4 pages

Prepared by Reviewed by Approved by

JULIENNE L. FORTUNATO EMERITO A. NARAG EXEQUIEL RONIE A. GUZMAN

Regional Quality Management
Labor and Employment Officer III OIC Regional Director
Representative