SGS CBE ISO 45001 Readiness Checklist LR 19

374 million non-fatal work-related
injuries and illnesses each year
HOW CAN YOU IMPROVE WORKPLACE SAFETY?

ENHANCE YOUR OCCUPATIONAL HEALTH & SAFETY MANAGEMENT SYSTEM
WITH THE ISO 45001 READINESS CHECKLIST
BE THE BENCHMARK
ISO 45001:2018 READINESS CHECKLIST
2
ISO 45001 is set to replace the current Occupational Health and

Safety Standard OHSAS 18001. Upon the release of ISO 45001,
organizations that hold OHSAS certification will have a three-year
window to migrate to ISO 45001 to retain the validity of their
certification, after which OHSAS 18001 will be withdrawn.
This checklist has been designed to help you to understand
exactly what is required in addition to current OHSAS 18001
requirements in simple terms and to highlight the areas where
your business activities may already comply. Working through the
Readiness Checklist will provide you with valuable insights and
guidance on your next steps.
It is important to note, however, that the Readiness Checklist
cannot count as evidence for your certification audit, as our
auditors will have to confirm compliance with the standard during
your certification audit visit.
3
HOW DOES THE CHECKLIST WORK?

This checklist breaks each part of the new ISO 45001:2018 requirements
down by clause. During each section, you will be asked whether you feel
you have fulfilled key elements of the new criteria. You have the choice to
mark your response as:
READY
This indicates that you feel you are ready to demonstrate this, and you
should look to be audited during your next visit from SGS.
NEARLY READY
This indicates that, with guidance or support on this matter, you would be
able to demonstrate this. We would recommend looking to a certification
audit during your next SGS visit.
WORK TO DO
This option means that there will need to be further preparation for your
audit, or perhaps even training with the SGS Academy.
You can find the relevant next steps at the end of the checklist, where
you should have a much better idea on how close you are to migrating.
“WE’VE RAISED HEALTH AND SAFETY

AWARENESS WITHIN OUR ORGANIZATION”
DARRYL COLLINS OF TOSHIBA MEDICAL
Systems on OHSAS 18001 Certification by SGS
4
CLAUSE 4 – CONTEXT OF THE ORGANIZATION

The context of an organization (sometimes called its business environment) refers to the combination of internal
and external factors and conditions that can have an effect on an organization’s approach to its products and
or services. As a result, the design and implementation of your organization’s occupational health and safety
(OH&S) management system (MS) will be influenced by its context.
4. CONTEXT OF THE ORGANIZATION

Has your organization determined: READY NEARLY READY WORK TO DO
External and internal issues, relevant to its
purpose and that affect your ability to achieve
the intended outcome(s) of your OH&S MS?
Other interested parties, in addition to workers,

that are relevant to the OH&S MS?
The relevant needs and expectations (i.e.

requirements) of workers and other interested
parties?
Which of these needs and expectations are or

could become applicable legal requirements
and other requirements?
DETERMINING THE SCOPE OF THE OH&S MANAGEMENT SYSTEM

Has your organization: READY NEARLY READY WORK TO DO
Determined the boundaries and applicability of

the OH&S MS to establish the scope?
Does the scope include all the activities,

products or services within the organization’s
control or influence that can impact on the
organization’s OH&S performance?
Considered the external and internal issues

referred to above?
Taken into account the requirements

of interested parties, workers and legal
requirements?
Taken into account the planned or performed

work-related activities?
Made the scope available as documented

information?
Has the organization established, implemented,

maintained and continually improved its OH&S
management system, including the processes
needed and their interactions, in accordance
with the requirements of ISO 45001?
5
CLAUSE 5 – LEADERSHIP
There is an emphasis on leadership rather than just management. Top management are required to demonstrate
greater direct involvement in your organization’s OH&S MS. The removal of the need for a specific management
representative is to ensure that ‘ownership’ of your organization’s OH&S MS is not simply focused on one
individual but on that person or group of people who directs and controls your organization at the highest level.
5. LEADERSHIP AND WORKER PARTICIPATION

Does top management: READY NEARLY READY WORK TO DO
Demonstrate leadership and commitment with

respect to the OH&S MS?
Take overall responsibility and accountability

for the prevention of work- related injury and
ill health as well as the provision of safe and
healthy workplace(s)?
Ensure that the OH&S policy and OH&S

objectives are established and compatible with
the strategic direction of the organization?
Ensure the integration of the OH&S MS

processes and requirements into your
organization’s business processes?
Ensure that the resources needed to establish,

implement, maintain and improve the OH&S
management system are available?
Communicate the importance of effective

OH&S management and of conforming to the
OH&S MS requirements?
Ensure that the OH&S MS achieves its

intended outcome(s)?
Direct and support workers to contribute to the

effectiveness of the OH&S MS?
Ensure and promote continual improvement?
Support other relevant management roles to

demonstrate their leadership as it applies to
their areas of responsibility?
Develop, lead and promote a culture in the

organization that supports the OH&S MS?
Protect workers from reprisals when reporting

incidents, hazards, risks and opportunities?
Establish and implement a process(es) for

consultation and participation of workers?
Support the establishment and functioning of

health and safety committees?
6
OH&S POLICY
Has top management, established, implemented
READY NEARLY READY WORK TO DO
and maintained an OH&S policy that:
Includes a commitment to provide safe and

healthy working conditions for the prevention
of work- related injury and ill health and is
appropriate to the purpose, size and context of
the organization and to the specific nature of its
OH&S risks and OH&S opportunities?
Provides a framework for setting the OH&S

objectives?
Includes a commitment to fulfil legal

requirements and other requirements?
Includes a commitment to eliminate hazards

and reduce OH&S risks?
Includes a commitment to continual

improvement of the OH&S management
system?
Includes a commitment to consultation and

participation of workers, and where they exist,
workers representatives?
ORGANIZATIONAL ROLES, RESPONSIBILITIES, ACCOUNTABILITIES AND AUTHORITIES

Does top management: READY NEARLY READY WORK TO DO
Ensure responsibilities, accountabilities

and authorities for relevant roles within the
OH&S management system are assigned
and communicated at all levels within the
organization and maintained as documented
information?
Do workers at each level of the organization

assume responsibility for those aspects of
OH&S management system over which they
have control?
Assign the responsibility and authority to

ensure the OH&S management system
conforms to the requirements of ISO 45001?
Report on the performance of the OH&S

management system?
7
CONSULTATION AND PARTICIPATION OF WORKERS

Does your organization establish, implement and
maintains processes:
For consultation and participation of workers
at all applicable levels and functions and
where they exist, workers representatives in
the development, planning, implementation,
evaluation and actions for improvement of the
OH&S management system?
Does your organization:
Provide mechanisms, time, training and

resources necessary for participation?
Provide timely access to clear, understandable

and relevant information about the OH&S
management system?
Determine and remove obstacles or barriers to

participation and minimized those that cannot
be removed?
Does your organization emphasize the consultation of non-managerial workers on the following:
Determining the needs and expectations of

interested parties?
Establishing the OH&S policy?
Assigning organizational roles, responsibilities,

accountabilities and authorities as applicable?
Determining how to fulfil legal requirements

and other requirements?
Establishing OH&S objectives and planning to

achieve them?
Determining applicable controls for

outsourcing, procurement and contractors?
Determining what needs to be monitored,

measured and evaluated?
8
CONSULTATION AND PARTICIPATION OF WORKERS

Planning, establishing, implementing and

maintaining an audit program?
Ensuring continual improvement?
Does your organization emphasize the consultation of non-managerial workers on the following:
Determining the mechanisms for their

consultation and participation?
Hazard identification and assessment of risks

and opportunities?
Actions to eliminate hazards and reduce OH&S

risks?
Identification of competency requirements,

training needs, training and evaluation of
training?
Determining what needs to be communicated

and how this will be done?
Determining control measures and their

effective implementation and use?
Investigating incidents and nonconformities

and determining corrective actions?
9
CLAUSE 6 – PLANNING
Although planning has always been an integral part in establishing and maintaining an OH&S MS, ISO
45001:2018 now places a greater emphasis on the planning that your organization does to proactively identify
any circumstances which could lead to any undesired occurrences that could prevent the achievement of
continual improvement. Your organization is now required to consider both its context and interested parties
when planning and implementing its OH&S management system.
6. PLANNING
When planning for the OH&S management system: READY NEARLY READY WORK TO DO
Does your organization consider its context, interested parties and the scope of the OH&S MS and determine the risks and
opportunities that need to be addressed to:
Give assurance that the OH&S MS can achieve

its intended outcome(s)?
Prevent, or reduce, undesired effects?
Achieve continual improvement? Does your organization plan actions to:
Address risks and opportunities that are

relevant to the intended outcomes of the
OH&S Management system associated with
the changes in the organization, its processes,
or the OH&S management system ?
Address applicable legal requirements and

other requirements?
Prepare for, and respond to, emergency

situations?
In the case of planned changes, permanent

or temporary, is this assessment undertaken
before the planned changes are implemented?
Does your organization plan how to:
Integrate and implement the actions into

its OH&S MS processes or other business
processes?
Evaluate the effectiveness of these actions?

10
HAZARD IDENTIFICATION AND ASSESSMENT OF OH&S RISK

Does your organization established,
implemented and maintained a process(es)
for hazard identification that is on-going and
proactive?
Does the process take into account but not be limited to:
How the work is organized, social factors

(including workload, work hours, victimization,
harassment and bullying) leadership, and the
culture in the organization?
Routine and non-routine activities and

situations, including hazards arising from
infrastructure, equipment, materials, substances
and the physical conditions of the workplace?;
Routine and non-routine activities and situations,

including hazards arising from product and
service design, research, development, testing,
production, assembly, construction, service
delivery, maintenance and disposal ?
Routine and non-routine activities and situations,

including hazards arising from human factors?
Routine and non-routine activities and

situations, including hazards arising from how
the work is performed?
Past relevant incidents, internal or external to

the organization including emergencies and their
causes?
Emergency situations?
People, including consideration of: those with

access to the workplace and their activities,
including workers? contractors, visitors and
other persons; those in the vicinity of the
workplace who can be affected by the activities
of the organization? workers at a location not
under the direct control of the organization?
Consideration of:
• The design of work areas, processes,
installations, machinery/equipment, operating
procedures and work organization, including
their adaptation to the needs and capabilities
of the workers involved?;
• Situations occurring in the vicinity of the
workplace caused by work-related activities
under the control of the organization?
• Situations not controlled by the organization
and occurring in the vicinity of the workplace
that can cause injury and ill health to persons
in the workplace?
Actual or proposed changes in the organization,
its operations, processes, activities and OH&S
management system (see 8.1.3);
Changes in knowledge of, and information about

hazards
11
ASSESSMENT OF OH&S RISKS AND OTHER RISKS TO THE OH&S MANAGEMENT SYSTEM
Does your organization establish, implement
and maintain a process(es) to:
Assess OH&S risks from the identified hazards

taking into account the effectiveness of
existing controls?
Determine and assess the other risks related to

the establishment, implementation, operation
and maintenance of the OH&S management
system?
Is the organization’s methodology(ies) and

criteria for assessment of OH&S risks defined
with respect to scope, nature and timing, to
ensure it is proactive rather than reactive and
used in a systematic way?
Are these methodologies and criteria maintained
and retained as documented information?
IDENTIFICATION OF OH&S OPPORTUNITIES AND OTHER OPPORTUNITIES TO THE OH&S MANAGEMENT SYSTEM
and maintain a process(es) to assess:
OH&S opportunities to enhance OH&S

performance taking into account planned
changes to the organization, its polices,
processes or its activities?
Opportunities to adapt work, work organization

and work environment to workers?
Opportunities to eliminate hazards or reduce

OH&S risks;
Opportunities for improving the OH&S

management system?
12
DETERMINATION OF APPLICABLE LEGAL REQUIREMENTS AND OTHER REQUIREMENTS

and maintain a process(es) to:
Determine and have access to up-to-date legal

requirements and other requirements to which
the organization subscribes that are applicable
to its hazards and OH&S risks and OH&S
management system?
Determine how these legal requirements and

other requirements apply to the organization
and what needs to be communicated?
Take these legal requirements and other

requirements into account when establishing,
implementing, maintaining and continually
improving its OH&S management system?
Does your organization maintain and retain

documented information on applicable legal
requirements and other requirements and
shall ensure that it is updated to reflect any
changes?
PLANNING ACTION
Does your organization plan: READY NEARLY READY WORK TO DO
Actions to:
Address the identified risks and opportunities
address applicable legal requirements and
other requirements prepare for, and respond to,
emergency situations?
How to integrate and implement the actions

into your OH&S management system
processes or other business processes?
evaluate the effectiveness of these actions?
Does your organization take into account the

hierarchy of controls and outputs from the
OH&S management system when planning to
take action?
When planning its actions does your

organization consider best practices,
technological options, financial, operational and
business requirements?
13
OH&S OBJECTIVES AND PLANNING TO ACHIEVE THEM
Has your organization established OH&S

objectives at relevant functions and levels to
maintain and improve the OH&S management
system and its performance?
Are the OH&S objectives:
Consistent with the OH&S policy?
Measurable, if practicable or capable of

performance evaluation?
Monitored?
Communicated?
Updated as appropriate?
Taking into account:
Applicable requirements?
The results of the assessment of risks and

opportunities?
The results of consultation with workers, and

where they exist, workers representatives?
14
PLANNING TO ACHIEVE OH&S OBJECTIVES
When planning how to achieve its OH&S

objectives, does your organization determine:
What will be done?
What resources will be required?
Who will be responsible?
When it will be completed?
How the results will be evaluated including

indicators for monitoring?
How the actions to achieve OH&S objectives

will be integrated into the organization´s
business processes?

documented information on the OH&S
objectives and plans to achieve them
15
CLAUSE 7 – SUPPORT
The new ISO 45001: 2018 standard provides a lot more specific requirements to place greater emphasis on the
provision of resources necessary to establish and maintain an effective OH&S MS.
7 SUPPORT
RESOURCES
Has your organization determined and provided

the resources needed for the establishment,
implementation, maintenance and continual
improvement of the OH&S management system?
COMPETENCE
Has your organization:
Determined the necessary competence of

person(s) doing work under its control and
workers that affects or can affect its OH&S
performance?
Ensured that workers are competent (including

the ability to identify hazard(s) on the basis of
appropriate education, induction, training, or
experience?
Where applicable, take action to acquire and

maintain the necessary competence, and
evaluate the effectiveness of the actions taken?
Retain appropriate documented information as

evidence of competence?
AWARENESS
Does your organization make workers aware of: READY NEARLY READY WORK TO DO
The OH&S policy and OH&S objectives?
Their contribution to the effectiveness of the

OH&S MS, including the benefits of improved
OH&S performance?
The implication and potential consequences of

not conforming with the OH&S management
system requirements?
Incidents and outcomes of investigations that

are relevant to them?
Hazards and OH&S risks that are relevant for

them?
The ability to remove themselves from work

situations that they consider present an
imminent danger to their life or health, as well
as the arrangements for protecting them from
undue consequences for doing so?
16
INFORMATION AND COMMUNICATION
Has your organization established,

implemented and maintained the process(es)
needed for the internal and external READY NEARLY READY WORK TO DO
communications relevant to the OH&S
management system including determining:
What it will communicate?
When to communicate?
With whom to communicate?

• Internally among the various levels and
functions of the organization?
• Among contractors and visitors to workplace?
• Among other interested parties?
How to communicate?
Taken into account diversity aspects (for

example: language, culture, literacy, disability)
when considering its communication needs?
Does your organization ensure that the views

of external interested parties are considered
when establishing its external communication
process(es)?
When establishing communication process(es), has your organization:

Taken into account its legal requirements and
other requirements?
Ensured that OH&S information to be
communicated is consistent with information
generated within the OH&S management
system and that it is reliable?
Does your organization respond to relevant
communications on its OH&S management
system?
Does your organization retain documented
information as evidence of communications?
Does your organization: Ensure its
communication process(es) enables workers to
contribute to continual improvement?
Internal communication – Does your organization:
Internally communicate information relevant
to the OH&S management system among
the various levels and functions for the
organization, including changes to the OH&S
management system as appropriate?
Ensure its communication process(es) enables

workers to contribute to continual improvement?
External communication – Does your organization:

Externally communicate information relevant to
the OH&S management system as established
by the organization’s communication process(es)
and as required by its legal requirements and its
other requirements?
17
DOCUMENTED INFORMATION
Does your organization’s OH&S management

system include:
Documented information required by ISO 45001?
Documented information determined by

the organization as being necessary for the
effectiveness of the OH&S management
system?
When creating and updating documented information, does your organization ensure appropriate:
Identification and description (e.g. title, date,

author, reference number)?
Format (e.g. language, software version,

graphics) and media (e.g. paper, electronic)?
Review and approval for sustainability and

adequacy?
Does your organization control the documented information required by the OH&S management system and by ISO 45001 to ensure:
It is available and suitable for use, where and

when it is needed?
It is adequately protected? (e.g. from loss

of confidentiality, improper use, or loss of
integrity).
For the control of documented information, has your organization addressed the following activities, as applicable:
Distribution, access, retrieval and use?
Storage and preservation, including

preservation of legibility?
Control of changes (e.g. version control)?
Retention and disposition?
Does your organization identify, as appropriate, and control the documented information of external origin determined by your
organization to be necessary for the planning and operation of the OH&S management system?
18
CLAUSE 8 – OPERATION PLANNING AND CONTROL

With ISO 45001:2018 you will be required to control not only implementation and planned changes to processes,
but also to unintended, unplanned changes. Where unintended changes are made, you will have to demonstrate
that you have identified any actual or potential adverse effects and have taken action to mitigate them.
8. OPERATION
OPERATIONAL PLANNING AND CONTROLS
Does your organization determine, plan,

implement, control and maintain the processes
to meet requirements of the OH&S MS and
implement the actions determined in clause 6 by:
Establishing criteria for the processes?
Implementing control of the processes in

accordance with the criteria?
Maintaining and retaining documented

information to the extent necessary to have
confidence that the processes have been
carried out as planned?
Adapting work to workers?
On multi-employer workplaces, has your

organization implemented a process for co-
ordinating the relevant parts of the OH&S MS
with other organizations?
ELIMINATING HAZARDS AND REDUCING OH&S RISKS
Has your organization established, implemented

and maintained a process(es) for the elimination
of hazards and reduction of OH&S risks using
the following hierarchy of control:
Eliminate hazard’?
Substitute with less hazardous process(es),

operations, materials or equipment?
Using engineering controls and reorganization

of work?
Use administrative controls including training?
Use of adequate personal protective equipment?

19
MANAGEMENT OF CHANGE
Has your organization established a process(es)
for the implementation and control of planned
temporary and permanent changes that impact
OH&S performance including:
New products, services and processes or

changes to existing products, services and
processes including:
• Workplace locations and surroundings?
• Work organization?
• Working conditions?
• Equipment?
• Workforce?
Changes to legal requirements and other

requirements?
Changes in knowledge or information about

hazards and OH&S risks?
Developments in knowledge and technology?
Does your organization review the consequences of unintended changes and take action to mitigate any adverse effects, as necessary?
MANAGEMENT OF CHANGE
Has your organization established a process(es)
for the implementation and control of planned
temporary and permanent changes that impact
OH&S performance including:
New products, services and processes or

changes to existing products, services and
processes including:
• Workplace locations and surroundings?
• Work organization?
• Working conditions?
• Equipment?
• Workforce?
Changes to legal requirements and other

requirements?
Changes in knowledge or information about

hazards and OH&S risks?
Developments in knowledge and technology?
Does your organization review the consequences of unintended changes and take action to mitigate any adverse effects, as necessary?
20
CONTRACTORS
Has your organization co-ordinated its
procurement process(es) with its contractor(s)
to identify hazards and to assess and control
the OH&S risks arising from the:
Contractors’ activities and operations that

impact the organization?
Organization’s activities and operations that

impact the contractors?
Contractors’ activities and operations

that impact other interested parties in the
workplace?
Has the organization ensured that the

requirements of its OH&S MS are met by
contractors and their workers?
Does the organization’s procurement

process(es) define and apply OH&S criteria for
the selection of contractors?
PROCUREMENT
and maintained a process(es) to control the
procurement of products and services in order
to ensure their conformity with the OH&S MS?
CONTRACTORS
Has your organization coordinated its
procurement process(es) with its contractor(s)
to identify hazards and to assess and control
the OH&S risks arising from the:
Contractors’ activities and operations that

impact the organization?
Organization’s activities and operations that

impact the contractors’ workers?
Contractors’ activities and operations

that impact other interested parties in the
workplace?
Has your organization ensured that the

requirements of its OH&S MS are met by
contractors and their workers?
Does the organization’s procurement

process(es) define and apply OH&S criteria for
the selection of contractors?
21
OUTSOURCING
Has your organization READY NEARLY READY WORK TO DO
Ensured that outsourced functions and

processes are controlled?
Ensured that outsourcing arrangements are

consistent with legal requirements and other
requirements and with achieving the intended
outcomes of the OH&S MS?
Clearly defined the type and degree of control

to be applied to these functions and processes
within the OH&S MS?
EMERGENCY PREPAREDNESS AND RESPONSE

and maintained process(es) needed to prepare
for and respond to potential emergency
situations as identified in 6.1.2.1 including:
The establishment of a planned response to

emergency situation including the provision of
first aid?
The provision of training for the planned

response?
The periodic testing and exercise of emergency

response capability?
The performance evaluation and, as necessary,

revision of planned response, including after
testing and in particular after the occurrence of
The communication and provision of relevant

information to all workers on their duties and
responsibilities?
The communication of relevant information

to contractors, visitors, emergency response
services, government authorities, and, as
appropriate, the local community?
Taking into account the needs and capabilities

of all relevant interested parties and ensuring
their involvement, as appropriate, in the
development of the planned response?

documented information on the process
and on the plans for responding to potential
22
CLAUSE 9 – PERFORMANCE EVALUATION

The newly introduced ISO 45001:2018 recognizes the importance of managing through the gathering and
analysis of data and there is increased requirement placed on you to implement indicators. This will lead to a far
more structured assessment of OH&S management systems and you will be expected to establish monitoring
and measuring that is relevant and reliable and that the results are evaluated and analyzed.
9. PERFORMANCE EVALUATION
MONITORING, MEASUREMENT, ANALYSIS AND EVALUATION

and maintain a process(es) for monitoring,
measurement, analysis and performance
evaluation?
Has your organization determined:
What needs to be monitored and measured,

including:
• The extent to which legal and other
requirements are fulfilled?
• Your activities and operations related to
identified hazards, risks and opportunities?
• Progress towards the achievement of the
organization’s OH&S objectives?
• Effectiveness of operational and other controls?
The methods for monitoring, measurement,

analysis and performance evaluation, as
applicable, to ensure valid results?
The criteria against which the organization will

evaluate its OH&S performance?
When the monitoring and measuring shall be

performed?
When the results from monitoring and

measurement shall be analyzed, evaluated and
communicated?
Does your organization evaluate the OH&S

performance, and determine the effectiveness
of the OH&S management system?
Does your organization ensure, as applicable,

that monitoring and measurement equipment
is calibrated or verified and is used and
maintained as appropriate?
Does your organization retain appropriate

documented information:
As evidence of the monitoring, measurement,
analysis and performance evaluation results?
Does your organization retain appropriate
documented information:
On the maintenance, calibration or verification
of measuring equipment?
23
EVALUATION OF COMPLIANCE
and maintained a process(es) for evaluating
compliance with applicable legal requirements
and other requirements (see 6.1.3)?
Determine the frequency and method(s) for the

evaluation of compliance?
Evaluate compliance and taken action if needed

in accordance with 10.2?
Maintain knowledge and understanding of its

compliance status with legal requirements and
other requirements?
Retain documented information of the

compliance evaluation result(s)?
INTERNAL AUDIT
Has your organization conducted internal audits

at planned intervals to provide information on READY NEARLY READY WORK TO DO
whether the OH&S management system:
Planned, established, implemented and

maintain an audit program(s) including the
consultation requirements, which takes into
consideration the importance of the processes
concerned and the results of previous audits?
Is effectively implemented and maintained?
Planned, established, implemented and

maintained an audit program(s) including the
frequency, methods, responsibilities, consultation,
planning requirements, which takes into
consideration the importance of the processes
concerned and the results of previous audits?
Defined the audit criteria and scope for each audit?
Selected competent auditors and conducted

audits to ensure objectivity and the impartiality
of the audit process?
Ensured that the results of the audits are
reported to relevant managers, workers, and
where they exist, workers representatives, and
other relevant interested parties?
Taken action to address nonconformities and
continually improve its OH&S performance?
(See10)
Retained documented information as evidence

of the implementation of the audit programme
and the audit results?
24
INTERNAL AUDIT
Does top management review the
organization’s OH&S management system,
at planned intervals, to ensure its continuing
suitability, adequacy and effectiveness?
Does the management review include consideration of:
The status of actions from previous management

reviews?
Changes in external and internal issues that are
relevant to the OH&S management system,
including the needs and expectations of interested
parties, legal requirements and other requirements
and risks and opportunities?
The extent to which the OH&S policy and the
OH&S objectives have been met?
Information on the OH&S performance,
including trends in:
• Incidents, nonconformities, corrective
actions and continual improvement?
• Monitoring and measurement results?
• Results of evaluation of compliance with
legal requirements and other requirements?
• Audit results?
• Consultation and participation of workers?
• Risks and opportunities?
Adequacy of resources for maintaining an
effective OH&S management system?
Relevant communication(s) with interested parties?
Opportunities for continual improvement?

Do the outputs of the management review include decisions related to:
Continuing suitability, adequacy and
effectiveness of the OH&S management
system in achieving its intended outcomes?
Continual improvement opportunities?
Any need for changes to the OH&S

management system?
Resources needed?
Actions needed, if any?
Opportunities to improve integration of the
OH&S management system with other
business processes?
Any implication for the strategic direction of the
organization?
Does top management communicate the
relevant outputs of the management reviews
to its relevant workers, and where they exist,
workers’ representatives (see 7.4)
information as evidence of the results of
management reviews?
25
CLAUSE 10 – IMPROVEMENT
This section emphasizes the general need to continually improve planning, processes and operations. To comply,
you will need to demonstrate that you actively look for opportunities for improvement and implement any
necessary actions identified to achieve a better OH&S MS.
10. IMPROVEMENT
Has your organization determined: READY NEARLY READY WORK TO DO
Opportunities for improvement (see 9)

and implemented necessary action(s) to
achieve the intended outcomes of its OH&S
management system?
INCIDENT, NONCONFORMITY AND CORRECTIVE ACTION
Established, implemented and maintained

a process(es) that includes reporting,
investigating and taking action to determine
manage incidents and conformities?
When an incident or a nonconformity occurs, has your organization determined:
What to do?
React in a timely manner to the incident or

nonconformity and, as applicable:
• Take action to control, and correct it?
• Deal with the consequences?
Evaluate, with the participation of workers

(see 5.4) and the involvement of other relevant
interested parties, the need for corrective
action to eliminate the root cause(s) of the
incident or nonconformity, in order that it does
not recur or occur elsewhere, by:
• Investigating the incident or reviewing the
nonconformity?
• Determining the cause(s) of the incident or
nonconformity?
• Determining if similar incidents or
nonconformities exist, or could potentially
occur?
26
Review existing assessments of OH&S risks

and other risks, as appropriate (see 6.1)?
Determine and implement any action needed,

including corrective action, in accordance with
the hierarchy of controls (see 8.1.2) and the
management of change (see 8.1.3)?
Assess OH&S risks that relate to new or

changed hazards, prior to taking reaction?
Review the effectiveness of any action taken

including corrective action?
Make changes to the OH&S management

system, if necessary?
Are corrective actions appropriate to the

effects or potential effects of the incidents or
nonconformities encountered?

information as evidence of:
• The nature of the incidents or nonconformities
and any subsequent actions taken?
• The results of any action and corrective
action including their effectiveness?
Does the organization communicate the

ISO 45001:2018 documented information to
relevant workers and where they exist, workers
representatives and other interested parties?
CONTINUAL IMPROVEMENT
Does your organization continually improve the

suitability, adequacy and effectiveness of the READY NEARLY READY WORK TO DO
OH&S management system by:
Enhancing OH&S performance?
Promoting a culture that supports an OH&S

management system?
Promoting the participation of workers in

implementation of actions for the continual
improvement of the OH&S management
system?
Communicating the relevant results of

continual improvement to workers, and where
they exist workers’ representatives?
Maintaining and retaining documented

information as evidence of continual
improvement?
27
YOUR NEXT STEP

Hopefully this ISO 45001:2018 Readiness Checklist has helped you to understand more about the changes of
the new standard, and what is required from you to achieve a successful certification. Below is an indication of
what your results indicate in terms of your next step.
IF THE MAJORITY OF YOUR IF THE MAJORITY OF YOUR

IF THE MAJORITY (OR ALL) OF ANSWERS ARE NEARLY READY, ANSWERS ARE MARKED
YOUR ANSWERS ARE READY, WITH A MIX OF READY AND AS WORK TO DO, WITH THE
WITH NEARLY READY MAKING WORK TO DO MAKING UP THE MINORITY SHOWING EITHER
UP THE MINORITY: MINORITY: READY OR NEARLY READY:
Congratulations! In this instance, your organization It seems there are still some areas
You are ready to book your audit with would benefit from a gap analysis to of the new standard that you are not
SGS. Please get in contact with your help identify the areas that need to quite up to date with yet, but this can
regional office, who will be able to help be addressed and to provide practical be resolved in a variety of ways.
progress your certification. ways in which this can be achieved.
To do this, please contact your SGS SGS Academy
Auditor or regional office directly. The SGS Academy hosts a variety
of training courses. Aimed at
organizations already certified to the
various standards and / or OHSAS
18001. These training courses last for
at least a day and offer a time-efficient
way of understanding the processes.
SGS Product Expert Consultation

Another way to increase your
knowledge of the new standard is to
schedule a consultation with one of
our product experts over the phone.
Gap Analysis Audit

A gap analysis is a great method of
identifying areas that need attention
and understanding the ways in which
they can be addressed.
RESOURCE MATERIAL TO HELP SUPPORT YOUR CERTIFICATION CONTACT US

The decision to book your certification audit should be a simple one, however aspects To know more about the new
surrounding the standard can seem daunting. SGS is committed to making the audit ISO 45001 Occupational Health and
process as easy as possible for our customers, and provide continuously updated Safety Management System, contact
information and resources at www.sgs.com/iso45001ohsms. us through the following:
certification@sgs.com
www.sgs.com/iso45001ohsms
www.sgs.com/twitter
www.sgs.com/linkedin
www.sgs.com/facebook
© SGS Group Management SA – 2019 – All rights reserved – SGS is a registered trademark of SGS Group Management SA
WWW.SGS.COM

SGS CBE ISO 45001 Readiness Checklist LR 19

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SGS CBE ISO 45001 Readiness Checklist LR 19

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374 million non-fatal work-related

injuries and illnesses each year

HOW CAN YOU IMPROVE WORKPLACE SAFETY?

ISO 45001 is set to replace the current Occupational Health and

HOW DOES THE CHECKLIST WORK?

“WE’VE RAISED HEALTH AND SAFETY

CLAUSE 4 – CONTEXT OF THE ORGANIZATION

4. CONTEXT OF THE ORGANIZATION

Other interested parties, in addition to workers,

The relevant needs and expectations (i.e.

Which of these needs and expectations are or

DETERMINING THE SCOPE OF THE OH&S MANAGEMENT SYSTEM

Determined the boundaries and applicability of

Does the scope include all the activities,

Considered the external and internal issues

Taken into account the requirements

Taken into account the planned or performed

Made the scope available as documented

Has the organization established, implemented,

5. LEADERSHIP AND WORKER PARTICIPATION

Demonstrate leadership and commitment with

Take overall responsibility and accountability

Ensure that the OH&S policy and OH&S

Ensure the integration of the OH&S MS

Ensure that the resources needed to establish,

Communicate the importance of effective

Ensure that the OH&S MS achieves its

Direct and support workers to contribute to the

Ensure and promote continual improvement?

Support other relevant management roles to

Develop, lead and promote a culture in the

Protect workers from reprisals when reporting

Establish and implement a process(es) for

Support the establishment and functioning of

Includes a commitment to provide safe and

Provides a framework for setting the OH&S

Includes a commitment to fulfil legal

Includes a commitment to eliminate hazards

Includes a commitment to continual

Includes a commitment to consultation and

ORGANIZATIONAL ROLES, RESPONSIBILITIES, ACCOUNTABILITIES AND AUTHORITIES

Ensure responsibilities, accountabilities

Do workers at each level of the organization

Assign the responsibility and authority to

Report on the performance of the OH&S

CONSULTATION AND PARTICIPATION OF WORKERS

Provide mechanisms, time, training and

Provide timely access to clear, understandable

Determine and remove obstacles or barriers to

Determining the needs and expectations of

Establishing the OH&S policy?

Assigning organizational roles, responsibilities,

Determining how to fulfil legal requirements

Establishing OH&S objectives and planning to

Determining applicable controls for

Determining what needs to be monitored,

CONSULTATION AND PARTICIPATION OF WORKERS

Planning, establishing, implementing and

Ensuring continual improvement?

Determining the mechanisms for their

Hazard identification and assessment of risks

Actions to eliminate hazards and reduce OH&S

Identification of competency requirements,

Determining what needs to be communicated