Outcome Based Assessment

Running head: ALLEN HALL EXECUTIVE COUNCIL 1
Outcomes Based Assessment: Allen Hall Executive Council
Mike Jefferson
Western Carolina University

ALLLEN HALL EXECUTIVE COUNCIL 2
PLANNING
Program Name: Residence Hall Executive Council—Allen Hall
Program Purpose: The purpose of Allen Hall Executive Council is to provide students with a structured
environment that will enhance their leadership development, foster productive
collaboration with Residential Living staff, and engage with other residents to improve
their residential community.
Program Goals: 1. Students will develop leadership skills through organization of events, facilitation of
meetings, and community engagement
2. Students will experience positive collaboration with Residential Living staff by
working with in-hall staff advisors and the Residential Student Association (RSA) at
Western Carolina University (WCU).
3. Students will engage Allen residents through recruitment and recognition initiatives,
and serving as an advocacy group for resident interests.
Program Outcomes: 1. Students will feel confident in their ability to be effective student leaders as a result of
this program.
2. Students will interact with the Residential Living department and be able to
demonstrate understanding of resources within the department
3. Students will advocate for residents of the Allen community and demonstrate ability
to communicate their needs

As stated above, the purpose of Allen Hall Executive Council is to provide students with an outlet to
hone their leadership skills through meaningful engagement with university staff and the residential
community. The Council is promoted by WCU’s department of Residential Living and sponsored by WCU
RSA, so the program goals and learning outcomes must align with the mission and values of each entity.
Those statements can be found here:
Department of Residential Living Mission and Values Statement

We provide clean, safe, and healthy living environments that enhance and support the educational
mission, goals, and creed of the WCU.
We strive to create living and learning communities where students feel valued as individuals and
where diversity and fellowship with others can be celebrated. While maintaining a high level of quality
service, we also encourage and provide opportunities for personal growth and development of
character, leadership, honesty, respect, and pride.
(Western Carolina University, n.d)
Resident Student Association
RSA looks at avenues for improving the quality of residence hall life through policy review and
recommendations, planned programs and activities, and service to the campus community.
(Western Carolina University Guide to Residential Living, 2019, 8)
The program aligns itself with both value sets by promoting leadership, personal character
development, community service, and a quality residence life experience through policy recommendations and
planned programming. The Allen Executive Council is designed to follow the Residence Hall Council (RHC)
model outlined in the RSA Election packets (Appendix A). The positions described in this packet are:
President, Vice President, Secretary, Treasurer, Public Relations Coordinator, and General Body
Representative. To provide a more dynamic experience for the students involved, Allen’s Executive Council
will feature a President, Vice President, and Public Relations Coordinator; along with two (2) new positions
not outlined in the packet: Programming Chairman & Recognition Chairman. These positions will be
open to Allen Hall residents only, and elected by peer vote. The duties traditionally reserved for Secretary and
Treasurer in the Election packet will be assimilated amongst the various duties of each member of Allen
Executive Council. The Council will also perform additional duties not outlined in detail within the packet,
while also supporting roles for General Body Representatives. General Body Representatives will work
closely with Executive members, but will not be an elected position. Therefore, in the Allen Hall community,
the term “Executive Council” will refer to elected officials only, while “RHC” refers to the Executive Council
and General Body.
IMPLEMENTING
To implement an effective RHC, recruitment processes need to begin the first weekend of move-in.
Each Allen hall resident assistant (RA) was required to host a floor meeting with their residents on Sunday,
August 18th, the day before the start of classes. To ensure RA’s are disseminating all the information residents
need to know, each RA is also provided with a meeting agenda (Appendix B) constructed by their Area
Coordinator (AC) or Graduate Community Coordinator (GCC). To ensure RHC was mentioned in a setting
where almost all our residents would be present, I made sure to include a talking point about it in this agenda.
I also attended each hall meeting to introduce myself to residents, briefly talk about the purpose of RHC, and
verbally communicate the date/time/location of an RHC special interest meeting. By the conclusion of their
hall meetings, each RA was required to ask for the name and email of one (1) resident minimum that would be
interested in joining RHC. They were also required to let that resident(s) know that I would be reaching out to
them for RHC recruitment purposes. Allen hall currently houses the largest RA staff on campus (20 total), so
if each RA completed this task I knew I would have a large number of candidates to fill my executive
positions.
Once hall meetings concluded and contact info of residents interested was emailed to me, I reached out
to each resident individually via email. My RA’s ended up sending me 32 names of interested residents, much
more than I had participated. In this email, I restated the purpose of RHC, provided them a link to the online
RHC application I created with the help of my supervisor (Appendix C), and formally invited them to the
special interest meeting that I hosted on Tuesday, August 20th. This meeting was also advertised with fliers
(Appendix D) that we placed throughout the building, so that anyone who missed the Sunday floor meeting or
had attended but changed their mind about participating would have some form of notification. At the special
interest meeting, in which only 14 of the 32 I emailed attended; I gave a presentation (Appendix E) explaining
in further detail what membership in RHC looks like, how participation would benefit them, introduce myself
and three of my RA’s (who had been previously selected during RA training) as their potential advisors, and
finally introduced the concept of the Executive Council. We also had the application open on a laptop and had
meeting attendees complete it before leaving.
While I made slight changes several times to the amount of positions that would make up Allen Hall’s
Executive Council, I ultimately decided on five. Each position would be selected by peer vote and have a
unique role, outlined as follows:
President:
 Communicate regularly with the Residential Living staff responsible to their area.
 Preside over General Body and Executive Board meetings.
 Ensure that all RHC executive board members are fulfilling their respective duties.
 Responsible for all financial matters of their RHC.
 Keep the RHC informed of budget changes.
 Communicate regularly with RHC Advisor(s) about financial matters.
 Shall be the liaison between RSA General Body and their RHC.
 Represent their respective area at RSA meetings as scheduled.

 Inform residents of news and events that RSA and/or RHC is sponsoring.
Vice President:
 Coordinate all programs for RHC and submit the programming forms to the VP of
Programming.
 Assume the duties of the RHC president, in their absence.
 Record the minutes of RHC meetings.
 Keep organized records of RHC minutes to be passed down.
Public Relations Chair:

 To coordinate publicity for the RHC’s events.
 To assist with the planning of programs.
 To assist with recruiting members into the RHC.
 Publicize all RSA events to the area.
Programming Chair:
 Work closely w/ VP to coordinate events for RHC
 Submit all event paperwork and RSA funding requests
Recognition Chair:
 Coordinate efforts to celebrate and recognize Allen hall residents and their achievements
(birthdays, resident of the month, etc)
*New, adjusted, or reassigned duties from the RSA election packets are highlighted
Allen RHC would also allow for General Body Representatives, as outlined in the RSA election packet. Their
role is as outlined:
General Body Representative

 Advocate for a positive living environment within their area.
 Express the concerns of the residents within their area.
 Attend general body meetings.
To encourage participation in RHC outside of the Executive Council, any resident that wished to attend
meetings and share ideas could consider themselves a General Body Representative. Residents could indicate
on the application which of these roles outlined above they were interested in, and could apply for as many as
they liked. In the event residents missed their hall meeting and/or the interest meeting, they could email me for
an application link or scan the QR codes provided on fliers posted throughout the building (Appendix F) before
the Saturday, August 31st deadline. After the deadline passed, applications closed and the election process
began on Tuesday, September 3rd after the Labor Day holiday.
On September 3rd, I emailed every resident that had filled out the Qualtrics application with a voting
ballot (Appendix G) and instructions on how to vote for the Executive positions. They were instructed to only
vote for one candidate per position, and could not vote for themselves. If a candidate indicated interest in any
executive position on the application (they were allowed more than one), their name was automatically added
to the ballot for that position. Because candidates could run for multiple positions, they were also notified in
the email that in the event they were elected to more than one position, they would have to select a preference
and allow any other positions to go to the next runner-up. In the event of a tie, myself and my three RA’s
advising the council would determine the winner. Finally, candidates were instructed to “reply all” to the
email with a brief personal introduction (name/hometown/major/etc), what position(s) they were running for,
and why they were the best fit for those positions. This started an email thread with all of our candidates,
allowing for them to get to know one another as well as providing them with more information to be better
informed when casting votes. Ballots closed Tuesday, September 10th, and together with the help of my three
RHC advisors to settle a tie, we announced the winners via email on Wednesday, September 11th. Newly
elected Council members had until Friday, September 13th to email me confirmation of their acceptance, and
we held our first meeting Sunday, September 15th. At the initial meeting, I reintroduced myself and the other
advisors to the Council, established expectations for the semester, and negotiated which day of the week we
would hold our future meetings.
ASSESSMENT
For assessment of this program, I created a Qualtrics survey that each member of the Executive Council
completed (Appendix H). I assigned roughly three questions to each outcome, for a total of ten questions total.
I aimed for an even distribution amongst the focus of the questions because it was important to the purpose of
this program that students gained an equally effective experience with all three goals.
One potential limitation to the data collection could be the response to questions related to RSA. Only
one of my Council members consistently attended RSA meetings, so only that individual might be able to give
an informed opinion about their RSA experience. I also believe it would be useful to get feedback from
members outside of the Council regarding if RHC improved the living conditions in Allen Hall, but my
assessment was strictly focused on the experience of the Executive Council so I wanted to be consistent.
Learning outcomes for the Executive Council centered around leadership development and positive
engagement with the Allen community and campus partners, therefore any activities mandated for the Council
needed to meet one or more of these objectives. The table below lists the regular activities the Council
participated in and whether or not those activities provided an opportunity to meet learning outcomes:
Learning Outcomes Programming RSA meeting Weekly meetings in

requirement attendance Allen Hall
Students will feel confident in

their ability to be effective
student leaders as a result of this x x x
program.
Students will interact with the

Residential Living department
and be able to demonstrate x x x
understanding of resources
within the department
Students will advocate for

residents of the Allen community
and demonstrate ability to x x
communicate their needs
X=Outcome met
RESULTS
The questions in the Qualtrics assessment survey were phrased in the form of a statement, to which
members were given the option to respond to the level to which they agreed or disagreed. When evaluating
the survey results, a response of “Strongly Agree” or “Somewhat Agree” was considered a success in that
specific area, any other response would be considered an area of improvement.
Overall, the results were overwhelmingly positive (Appendix I). When asked about their leadership
experience, the majority of the Council strongly agreed that their ability to organize programs, facilitate
meetings, and connect to the Allen Hall community had improved as a result of their time in RHC. When
asked about their relationship with Residential Living, respondents unanimously selected “Strongly Agree”
regarding feeling supported by staff members as well as being provided with a healthy environment to grow as
students. Based on the survey responses, the only area I would consider improving would be receiving
feedback from residents, as this was the only question that yielded a response outside of “Strongly/Somewhat
Agree”.
The Residence Life department often utilizes Qualtrics surveys for evaluation purposes, such as RA
Self Evaluations (Appendix J), so I wanted to implement a similar methodology when assessing the
effectiveness of RHC. Results of RA Self Evaluations are typically provided to direct supervisors within the
department, therefore I would like to see this assessment tool for future hall councils utilized in the same
manner; as the department currently does not engage in much data collection on RHC outside of End of Year
reports (Appendix K). Moving forward, we could use this survey to provide Area Coordinators, Graduate
Community Coordinators, and Head RA’s a better understanding of their residents’ experiences in RHC; as
well as provide departmental leadership with data measuring the relationship with residents and RSA.
REFLECTION AND RECOMMENDATIONS
Overall, I would declare this program a success without hesitation in regards to its ability to shape
student leaders and enhance the quality of living in a residential community. As shown in the Outcome
Alignment Matrix, all three learning outcomes were met and properly evaluated using the survey. My hope is
that Allen’s RHC Executive members will take this experience and continue seeking participation in hall
council next academic year when they move into different communities. I also believe, based on survey
responses, that the Council members see themselves as leaders on campus and thus will become prime
candidates to lead the RSA Executive Board in the future. Most importantly, Council members all agreed that
Residential living provided them a safe and supportive environment to develop in, which speaks directly to the
core mission of the department.
If I am able to implement this program again in the future, I would like to gather more data focusing on
what attracts members to join RHC to give the department staff a better understanding of how to shape
recruitment efforts. While RSA advisor Alex Fields put together a very detailed RHC election packet for
professional staff to use, I believe there is still room for inconsistency within our residence halls regarding
RHC implementation. One personal goal I had with this program was to create tools for recruitment, elections,
and assessment that everyone in the department could use moving forward. This would create a stronger, more
consistent RHC culture that would benefit our residents and staff alike, while trickling up to a stronger RSA. I
am also very thankful for my supervisor Coley Boucher trusting me with the entire process of this program
while providing assistance when needed, and I firmly believe I made a significant impact on the Allen
community as a result.
Appendix A
RSA ELECTION PACKET
Election Packet Information

A note from the Resident Student Association Advisor:
Thank you for your interest in serving in a position on your Residence Hall Council (RHC). Anyone who lives on
campus is eligible and invited to become a member of their Residence Hall Council. However, you have
indicated interest in holding an executive board position within your hall. Thank you for taking the first step
to becoming a leader within your residence hall and on our campus.
On behalf of the Resident Student Association (RSA) and the Department of Residential Living I would like to
share my excitement for working with all our RHC members to have an incredible year. In addition to the
work you will be doing within your hall, we will all be working together to put on traditional events such as
Hall-O-Ween and Cat Bash while developing new and engaging programming campus wide.
Serving as an officer within your RHC does require commitment and dedicated time – but – I believe that
your experience will be both fun and rewarding. If you’re still interested in pursuing an executive board
position, please take the time to review this packet. The information contained within pertains specifically to
the most common RHC Executive Board positions: President, Vice President, Secretary, Treasurer, Public
Relations Coordinator, and General Body Representative. Individual RHCs may choose to create additional
positions if they feel it is necessary.
With Catamount Pride,
Alexandra M. Fields, MSW

Associate Director of Residence Life
Department of Residential Living
Western Carolina University

amfields@wcu.edu
828.227.7303
Purpose of Residence Hall Councils

The purpose of a Residence Hall Council (RHC) is to promote scholarship and facilitate good relations among
WCU students, faculty, and staff. Residence Hall Councils will serve as liaisons between students, the
Resident Student Association, the Department of Residential Living, and other campus organizations.
Purpose of RSA
The Resident Student Association (RSA) exists for the benefit of students who reside on the campus of
Western Carolina University. The Resident Student Association provides opportunities for students through
programming and encourages students to suggest changes in the residence halls and utilize resources on the
campus, in the community and state, to implement these changes. Any student who resides on the campus
of Western Carolina University is a member of Resident Student Association regardless of classification, race,
color, national origin, religion, sex, age, disability, or sexual orientation.
How to be a part of RSA

1. Announce your intention! To be considered, the application form at the end of the packet must be
turned in to your Area Coordinator (AC) or Graduate Community Coordinator (GCC). This application
must be turned in no later than 5 PM on Friday, August 30, 2019.
2. Watch out for an email from your AC/GCC with information regarding elections/interest meetings.
3. If there is more than one person interested in a position, voting will take place on Friday, September
6th.
4. New officers will be notified by the AC/GCC of your building via email.
Friday, August 30th: Hall Council Applications Due to Area Coordinator Office/ Graduate Community
Coordinator Office.
Monday, September 2nd: AC/GCC will send out an email with details regarding either campaigning or
interest meeting.
Friday, September 6th: If runoff is needed, voting for positions will occur on this date.
Week of September 9th: First RHC Meeting to be held
September 17th: First RSA meeting to be held

RSA Meetings will be held at 7 p.m. in Blue Ridge Multipurpose Room on the following
dates:
Tuesday, September 17th

Tuesday, October 22nd

Tuesday, November 19th
Tuesday, January 28th
Tuesday, February 18th
Tuesday, March 24th
Tuesday, April 14th
Elected Positions:
Executive Boards of the RHCs shall consist of:
President
Vice President
Secretary
Treasurer
Public Relations Coordinator
General Body Representative
 Each RHC may decide how to determine who will be their voting member at RSA meetings. Voting
members may be selected by election or appointment. No voting member may be on Academic
probation, University probation, or Residential Living probation.
 RHC Executive Board Officers and general members must reside in the hall for which they are members.
 As individual RHCs deem necessary, one member may serve in more than one position.
 RHC meetings will be held at the convenience of the RHC Executive Board, Advisor, and students.
 Advisors for RHCs shall be Area Coordinators or Graduate Community Coordinator of the respective
areas. Advisors shall be responsible for informing residents of the RHC at the beginning of each academic
year and assisting the RSA with elections.
 All RHC Executive Council members are bound to do any other duties deemed necessary by RHC Advisors,
Presidents, or RSA.
 All RHCs have the right to create their own by-laws and additional offices. They must submit a copy of
their officers and by-laws to the RSA Advisor no later than one week after approval has been given by the
RHC voting body and the RHC Advisor(s).
 All councils must adhere and follow the RSA constitution and by-laws. Their by-laws may not conflict or
separate from RSA’s by-laws.
The Duties of the RHC Presidents shall be to:

 Communicate regularly with the Residential Living staff responsible to their area.
 Preside over General Body and Executive Board meetings.
 Ensure that all RHC executive board members are fulfilling their respective duties.
The Duties of the RHC Vice Presidents shall be to:

 Coordinate all programs for RHC and submit the programming forms to the VP of Programming.
 Assume the duties of the RHC president, in their absence.
The Duties of the RHC Secretary shall be to:

 Record the minutes of RHC meetings.
 Keep organized records of RHC minutes to be passed down.
The Duties of the RHC Treasurers shall be to:

 Responsible for all financial matters of their RHC.

 Keep the RHC informed of budget changes.
 Communicate regularly with RHC Advisor(s) about financial matters.
The Duties of the RHC Public Relations Coordinator shall be to:

 To coordinate publicity for the RHC’s events.
 To assist with the planning of programs.
 To assist with recruiting members into the RHC.
 Publicize all RSA events to the area.
The Duties of the RHC General Body Representatives shall be to:

 Shall be the liaison between RSA General Body and their RHC.
 Represent their respective area at RSA meetings as scheduled.
 Advocate for a positive living environment within their area.
 Express the concerns of the residents within their area.
 Attend general body meetings.
 Inform residents of news and events that RSA and/or RHC is sponsoring.
Hall Council Application
Please detach and fill out this application and return it to your AC/GCC’s office by Friday, August 30th.
Name: __-
________________________________________________________________________________
Catamount Email Address:__________________________________________________________________
Phone #: ________________________________________________________________________________
Year in
school:____________________________________________________________________________
List of activities you are currently involved in and/or were involved in during high school:
_______________________________________________________________________________________
_
_______________________________________________________________________________________
_
Position running for (you may circle as many as you are interested in):
 Hall Council President

 Hall Council Vice President
 Hall Council Secretary
 Hall Council Treasurer
 Public Relations Coordinator
 General Body Representative
 Other
 Positions can be created for you if you want to do Recognition, Programming, etc.
Please write a description of what you would like to do here:
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
Appendix B
RA OPENING FLOOR MEETING AGENDA
Floor Meeting Agenda
1. Introduction and ice breaker:

a. Pick your favorites and share with the residents to loosen them up!
2. Introduction of RA Role on floor as well as the Area Coordinator AND/OR
Graduate Community Coordinator/Head RA:
a. To help students who are living on campus.
b. Explanation of duty hours: Duty is from 8pm-7am. RA’s will be at the desk and
conducting rounds Sun.-Thurs. 8 pm to 12 am; Fri & Sat. 8 pm to 2 am. Duty signs with
important phone numbers to call are located by the RA office and building
entrances/exits.
c. RAs are Campus Safety Authorities! We cannot keep confidentiality for important
concerns (sexual assault, for example). We report up…never below!
d. Location of RA office and AC/GCC and Head RA office.
e. Items that can be checked out at the RA Office: Cleaning supplies, mallets, games, etc.
(i.e. Cat Card or ID needed to sign out items).
f. RA community builders: 7 a semester. Have an idea for one? Let me know!
g. Residence Hall Council: Your opportunity to get involved in your community! You get
money to host events! Recruitment fliers are around the building!
3. University Police:
a. Number (828-227-8911 emergency, 828-227-7301 non-emergency)
i. Explain difference of the numbers
b. Uses (escorts, reports, investigations).
c. UPD are real and highly trained police officers, not “Campus Security”.
4. Calling the RA On-Call after hours (numbers located on RA Office Window):
a. Fire
b. Alcohol
c. Noise complaints
d. Smell marijuana
e. Concern for friends
f. Lock outs
5. Facilities:
a. Room Condition Reports: All residents should have received their pink RCR copy. Advise
them to take a look at their room and compare it to their copy. If they notice anything
that was not marked, they can add it to the pink sheet and hand it in to the RA/GCC/AC
and their original RCR will be corrected.
b. AVOIDING MAJOR CHARGES AT THE END OF YEAR:
i. -Make sure to put in maintenance requests for items that need to be fixed;
touched up. Not before you check out of your room, not two months after you
move-in. IMMEDIATELY!
ii. Facilities/maintenance does not repair paint/wall damage. If you damage your
walls you will be billed accordingly.
iii. It is recommended that you purchase renters insurance. RESIDENTIAL LIVING
IS NOT RESPONSIBLE FOR ANY RESIDENCE HALL ROOM DAMAGES , STOLEN
PROPERTY, FROM UNFORSEEN CIRCUMSTANCES (i.e. fire, flooding, etc.) FOR
MOST CASES!
c. Service Request: you can put in a service request by going to WCU Residential Living
page and clicking on “service request.”
d. Furniture and televisions in lounges, kitchens, etc. must not be removed. Removal of
furniture will result in a $200 fine as well as other possible sanctions.
e. Cable concerns: Contact College Cable (not maintenance) at 1-800-472-2054 for cable
concerns. Put in a maintenance request if a cable box is needed or stop by the Dining
Hall during the designated days of the first week of classes.
f. Do not leave extra bed parts/furniture in hallway. It will be taken up and you will be
responsible for paying for any missing items.
g. Throughout the year; if you see in an issue in the common areas, kitchens, study rooms,
hallways, etc. outside of your room, please do your part and report it via maintenance
and let your RA or the AC/GCC know about the concern!
6. Parking:
a. Look at the map that was provided to you when you received your permit. You MUST
park in the lot designated for your permit. ABSOLUTELY NO PARKING IN THE SCOTT
FRONT PARKING LOT (STUDENT AFFAIRS PROFESSIONALS)
7. Laundry Room(s):
a. Located in _________________. It is free here on campus. Most washes take 55
minutes. Please stay with your laundry or set an alarm.
8. Kitchens:
a. Explain locations. Please keep kitchens clean for everyone in the community. Be careful
of items and food left in kitchen.
9. WCU Community Creed/Student Code of Conduct/Guide to Residential Living:
a. Encourage residents to take a look at them online. Briefly discuss what these documents
entail.
10. Trash:
a. No trash outside of room/stairwells, etc. please keep community clean and place all
trash in appropriate dumpster in parking lot.
11. Fire hazards:
a. Candles, incense, toasters, toaster ovens, coffee makers with hot plates, smoking,
vaping, rice cookers, hot plates, slow cookers or instapots.
12. Fire Alarms:

a. Please be prepared to evacuate the building at all times when the entire building’s alarm
is activated at any time. Smoke detectors in individual rooms can be activated for a
singular concern; please contact UPD and report to RA or RA on Duty!
b. Evacuation locations here _______________________
c. Tornado: Shelter in current place and avoid windows.
d. Earthquake: Get under a desk or doorway and cover head; stay clear of windows,
shelves, and heavy objects.
e. Active Shooter: Shelter in current place in a safe and locked location or stay off campus
(i.e. stay away from shooter location).
13. Routers:
a. Only use the ones provided in our hall. Do NOT bring personal ones to the hall. They will
mess up our wireless internet. IT can locate routers and you could be documented for a
violation.
b. Printers should not be connected to the wi-fi!
14. Illegally Downloading:
a. Illegal downloading of digital movies/music can be detected by IT. IT will document
these concerns and forward to Student Community Ethics. You will be fined.
15. Visitation:
a. Allowed 24 hours a day
b. Overnight guest allowed only if of the same sex
c. Cohabitation is prohibited
d. Guests need to be escorted at all times
16. Guests:
a. Explain difference between visitation (allowed) and cohabitation (not allowed).
b. Must be ok with roommate/suitemates for visiting and spending the night (not of the
opposite sex).
c. Must be escorted by host at all times.
17. Noise Violations:
a. Quiet hours:
i. 9pm – 8am daily
ii. All violations result in an incident report (documentation of incident and persons
involved) and will have to meet with AC/GCC
iii. Residents should know that they will need to hand over their Catcards and/or
identification when asked by RA.
iv. Please be mindful of noise levels for your neighbors
b. Courtesy hours:
i. 24/7.
ii. Can ask people to quiet down nicely, then inform you if nothing happens.
18. Alcohol:
a. No alcohol for residents under 21. Residents with roommates who are minors are still
allowed to possess alcohol.
b. Absolutely no alcohol in any of the common areas (you can only drink in room if of age).
c. Describe what would happen in an alcohol incident (or any incident in violation of the
Code of Conduct/Res. Living policy).
d. Always be compliant; we provide an educational process for violations.
e. Remind them of the conduct process (meeting with AC and/or Student Community
Ethics for sanctions ranging from warning up to and expulsion from Residential Living)
f. No mass consumption games or para. allowed including water pong, circle of death, etc.
g. No alcohol paraphernalia (if underage)
i. Includes anything that once contained alcohol
ii. Novelty/souvenir shot glasses are allowed for décor (if not in use, let it collect
dust).
19. The only pets that are allowed that do not require University/Res. Living approval only include
harmless fish in 10 gallon tanks.
20. Smoking & Tobacco use:
a. 50 feet away from the buildings. Please do not smoke under walk ways or behind
building near generators.
b. Remind Marijuana not allowed and will result in UPD being called and possible arrest.
c. Can have cigarettes and tobacco in room but cannot use in building, etc.
d. Electronic cigarettes and hookah not to be used in building.
21. Roommate Problems:
a. Communication is key! (Not through post it notes or texts)
b. Come to RA about what is going on.
c. Possibly make a new roommate agreement together.
22. Roommate/Suitemate Agreements:
a. Pass them out and ask them to fill it out now.
b. Please take some time to fill out with your roommate. *Let your RA know if you want
them present to assist.
c. Mediate any conversations that seem to be poor discussions.
23. Community Agreements:
a. Update at hall meeting.
b. Create a community expectations poster to be posted on your floor/lounge.
24. Resident Profiles:
a. Explain what they are, when they will be starting.
b. This isn’t the only time we will be connecting!
25. Loss of Key/Lock-Outs:
a. ALL lost keys will be charged $50 each.
b. All lockouts will be charged $10.
c. Go to office or see RA on Duty for lock-out or lock-change. ID needs to be available
upon request before or after lock out.
26. Bikes:
a. Not allowed in the stairwells, invest in a good lock. With roommate permission, can be
stored in room as long as not blocking your exit.
27. Sports in the hallway:
a. NO, hard to make friends if you are the one who hit the sprinkler head that flooded the
floor ruining everyone’s stuff… just saying. That’s why you should get renter’s insurance.
28. Solicitation:
a. Not allowed on campus. It is defined as, “distributing, promoting, selling, advertising, or
collecting information or material goods on University property or within university-
owned facilities without permission from an authorized university official.”
29. Safety/Security:
a. It is everyone’s responsibility to make sure that you keep your community safe.
b. Make sure that you never prop entrance/exit doors, allow for non-residents to “tailgate”
into the residence halls unescorted from guests.
c. Make sure to keep your room door locked when unattended and/or going to sleep for
the evening.
d. If you see/hear/or smell something suspicious, REPORT IT (i.e. RA, AC/GCC, and/or
UPD).
30. Classes:
a. Make sure they know that classes start in the morning.
b. If they need help finding buildings, understanding codes, etc. invite them to ask you
after the meeting.
Appendix C
RHC APPLICATION
Appendix D
RHC INTEREST MEETING FLYER
ALLEN
HALL COUNCIL INTEREST
MEETING
Want to host awesome events for your community?
Want to be featured in campus wide events? Want to
be
instantly connected to WCU's vast network of
student leaders?
JOIN ALLEN'S HALL COUNCIL!
Monday, 8/19 @ 7:30pm

Allen 3rd floor lobby (parking lot side, by the RA office)
**FREE FOOD FOR ALL

ATTENDEES**
Appendix E
INTEREST MEETING PRESENTATION
Appendix F
RHC APPLICATION FLYER
Appendix G
RHC ELECTION BALLOT
Appendix H
RHC Assessment Survey
Appendix I
RHC Survey Data
RHC FALL SEMESTER EVALUATION
Q1 - I feel confident in my ability to organize a successful on campus event as a result of
my time in RHC
# Field Minimum Maximum Mean Std Variance Count

Deviation
1 I feel confident in my ability to organize a successful on campus event as 1.00 2.00 1.20 0.40 0.16 5
a result of my time in RHC
# Field Choice Count
1 Strongly agree 80.00% 4
2 Somewhat agree 20.00% 1

3 Neither agree nor disagree 0.00% 0
4 Somewhat disagree 0.00% 0
5 Strongly disagree 0.00% 0
Showing rows 1 - 6 of 6
Q2 - I feel confident in my ability to lead a productive meeting as a result of my time in
RHC

Deviation
1 I feel confident in my ability to lead a productive meeting as a result of 1.00 2.00 1.20 0.40 0.16 5
my time in RHC

Q3 - I felt more connected to the Allen Hall community as a result of my time in RHC

Deviation
1 I felt more connected to the Allen Hall community as a result of my 1.00 2.00 1.20 0.40 0.16 5
time in RHC

Q4 - Overall, my leadership skills improved as a result of joining RHC
# Field Minimum Maximum Mean Std Deviation Variance Count
1 Overall, my leadership skills improved as a result of joining 1.00 2.00 1.40 0.49 0.24 5
RHC
Choice
# Field Count

Q5 - I felt supported as an RHC member by the Residential Living staff (RA's, Area
Coordinator) working in Allen Hall

Deviation
1 I felt supported as an RHC member by the Residential Living staff 1.00 1.00 1.00 0.00 0.00 5
(RA's, Area Coordinator) working in Allen Hall
Q6 - I felt supported as an RHC member by the Resident Student Association (RSA)

Deviation
1 I felt supported as an RHC member by the Resident Student 1.00 2.00 1.40 0.49 0.24 5
Association (RSA)
Q7 - Overall, I feel that Residential Living provided a healthy, supportive environment
that helped me grow as a student

Deviation
1 Overall, I feel that Residential Living provided a healthy, supportive 1.00 1.00 1.00 0.00 0.00 5
environment that helped me grow as a student
Q8 - I believe Allen RHC provided a space for me to properly advocate for
my fellow residents

Deviation
1 I believe Allen RHC provided a space for me to properly advocate for my 1.00 2.00 1.20 0.40 0.16 5
fellow residents
Q9 - I believe Allen RHC received enough feedback from residents to
properly represent the needs of the entire population

Deviation
1 I believe Allen RHC received enough feedback from residents to properly 1.00 4.00 2.20 1.47 2.16 5
represent the needs of the entire population
Q10 - Overall, I believe Allen RHC improved the living experience for
residents in Allen Hall

Deviation
1 Overall, I believe Allen RHC improved the living experience for residents 1.00 1.00 1.00 0.00 0.00 5
in Allen Hall
Appendix J
RA SELF EVALUATION
Appendix K
End of Year Report (RHC Section)
References
Guide to Residential Living, Western Carolina University. (2019). RSA pp 8. Unpublished
Western Carolina University. (n.d.). About Residential Living. Retrieved from
https://www.wcu.edu/experience/life-on-campus/residential-living/about/index.aspx

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Running head: ALLEN HALL EXECUTIVE COUNCIL 1

Outcomes Based Assessment: Allen Hall Executive Council

Western Carolina University

Program Name: Residence Hall Executive Council—Allen Hall

environment that will enhance their leadership development, foster productive

their residential community.

meetings, and community engagement

2. Students will experience positive collaboration with Residential Living staff by

Western Carolina University (WCU).

and serving as an advocacy group for resident interests.

demonstrate understanding of resources within the department

to communicate their needs

Those statements can be found here:

Department of Residential Living Mission and Values Statement

and General Body.

meeting attendees complete it before leaving.

unique role, outlined as follows:

 Represent their respective area at RSA meetings as scheduled.

Public Relations Chair:

General Body Representative

 Attend general body meetings.

began on Tuesday, September 3rd after the Labor Day holiday.

would hold our future meetings.

Learning Outcomes Programming RSA meeting Weekly meetings in

Students will feel confident in

Students will interact with the

Students will advocate for

specific area, any other response would be considered an area of improvement.

REFLECTION AND RECOMMENDATIONS

core mission of the department.

Election Packet Information

With Catamount Pride,

Alexandra M. Fields, MSW

Western Carolina University

Purpose of Residence Hall Councils

How to be a part of RSA

Week of September 9th: First RHC Meeting to be held

September 17th: First RSA meeting to be held

Tuesday, September 17th

Tuesday, October 22nd

The Duties of the RHC Presidents shall be to:

The Duties of the RHC Vice Presidents shall be to:

The Duties of the RHC Secretary shall be to:

The Duties of the RHC Treasurers shall be to:

 Responsible for all financial matters of their RHC.

The Duties of the RHC Public Relations Coordinator shall be to:

The Duties of the RHC General Body Representatives shall be to:

Hall Council Application

Catamount Email Address:__________________________________________________________________

 Hall Council President

 Hall Council Vice President

 Hall Council Secretary

 Hall Council Treasurer

 Public Relations Coordinator

 General Body Representative

Floor Meeting Agenda

1. Introduction and ice breaker:

12. Fire Alarms:

JOIN ALLEN'S HALL COUNCIL!

Monday, 8/19 @ 7:30pm

**FREE FOOD FOR ALL

Q1 - I feel confident in my ability to organize a successful on campus event as a result of

# Field Minimum Maximum Mean Std Variance Count