BULE HORA UNIVERSITY

COLLEGE OF INFORMATIC
DEPARTMENT OF INFORMATION SCIENCE
PROPOSAL
ONLINE TRADE LICENSE MANAGEMENT SYSTEM FOR BULE HORA TOWN

NAME IDNo

1. DIMOL ASLEDIN.................................................................3095/10
2. MISGANA ADUGNA..........................................................3119/10
3. TILAHUN DEREJE..............................................................3674/10

A project proposal submitted to the Department of Information science, Faculty of Informatics,

and Bule Hora University in partial fulfillment for the requirements for the Degree of Bachelor of
Science in Information Science.

Advisors: - fikadu miresa&Meharatu

Bule Hora, Ethiopia

February 3, 2020
Abstract

Trade license is a paper provided by government office for starting business and insures that,
started business is legal. The system is designed to allow new users to apply for license, renew and
update existing license, cancel/remove the license and Report are generated for each work done
in the organization. An applicant to be a trader performs the registration process through online
application by accessing the organizations website. Applicant has to submit or fill his/her bank
details and the tax identity number (TIN) as well as tax payment receipt taken from the revenues
authority. The application will developed by using PHP as server side coding and HTML as client
side coding as well as MYSQL as server side database for storing data.
Generally, the main goal of Trade license Management System is to shorten data-processing time,
to reduce errors, to improve the accuracy of input and to provide data reliability of the information
and to change the manual data handling system into automated system.

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List of Acronyms

CSS……………………………………………………………..Cascading Style Sheet

MYSQL…………………………………………………………MY Structural Query Language

DB……………………………………………………………….Database

HTML....................................................................................…...Hypertext markup language

RAM…………………………………………………………….Random access Memory

TIN………………………………………………………………Tax Identity Number

UI…………………………………………………………….…...User Interface

TLMS…………………………………………………………..Trade license management system

UML……………………………………………………………Unified Modeling Language

PHP……………………………………………………………..Hyper Preprocessor

HTTP……………………………………………………………Hyper Text Transfer Protocol

CD………………………………………………………………Compact Disk

ETB………………………………………………………………Ethiopian Birr

XAMPP………………………………………………………….X-os, apache, mysql, php, perl.

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Table of Contents
List of Table ................................................................................................................................................. iv

CHAPTER – 1.................................................................................................................................................. 5

1. Introduction .......................................................................................................................................... 5

Motivation................................................................................................................................................. 5

1.1 Statement of problem ....................................................................................................................... 5

1.2. Objective of the project ................................................................................................................... 6

1.2.1. General objective ............................................................................................................................ 6

1.2.2. Specific objectives ........................................................................................................................... 6

1.3 Significance of the Project .................................................................................................................. 7

1.4 Scope of the project ............................................................................................................................ 7

Operational definition............................................................................................................................... 7

Chapter 2....................................................................................................................................................... 8

2. Literature Review.................................................................................................................................. 8

CHAPTER 3 .................................................................................................................................................... 9

3. System design and methodology .......................................................................................................... 9

3.1 Design method ..................................................................................... Error! Bookmark not defined.

3.2Method of data collection ................................................................................................................... 9

3.2.1 Interviewing ................................................................................................................................. 9

3.2.2 Observation.................................................................................................................................. 9

3.2.3 Data source ...................................................................................................................................... 9

3.2.3.1 Primary data source................................................................................................................... 9

3.2.3.2 Secondary data source .................................................................................................................. 9

3.3 System Analysis ................................................................................................................................... 9

3.3.1 Existing System ................................................................................................................................. 10

3.3.2 The Proposed System. ........................................................................................................................ 10

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 3.4 Feasibility Study ............................................................................................................................... 11

3.4.1 Operational Feasibility ................................................................................................................... 11

3.4.2 Technical Feasibility ....................................................................................................................... 11

3.4.3 Economic Feasibility ................................................................................................................ 11

3.4.4 Behavioral/Political feasibility........................................................................................................ 12

3.4.5 Schedule feasibility ................................................................................................................. 12

3.5 Requirement analysis ...................................................................................................................... 12

3.5.1 Functional requirements............................................................................................................ 12

3.5.2 Non Functional requirement .......................................................................................................... 13

3.5.3 Hardware Requirement ................................................................................................................. 14

3.5.4 Software requirement ................................................................................................................... 14

Language specification ........................................................................................................................ 14

CHAPTER- 4 ................................................................................................................................................. 15

4. Schedule and budget .......................................................................................................................... 15

4.1 Schedule ............................................................................................................................................ 15

4.2 budget ............................................................................................................................................... 15

References ............................................................................................................................................... 16

List of Table
Table 1 schedule for proposal .....................................................................................................................................15
Table 2 budget for proposal ........................................................................................................................................15

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 CHAPTER – 1

1. Introduction
In today’s world of emerging technologies, companies are moving their faces towards the Web
based customer service management technologies. People are rushing towards the Web based
applications for their day-today needs, which in turn are making the Internet very popular. Many
organizations are being computerized and are surely enjoying the benefits of computerization. .
The computerized trade license and marketing system has to do with the process of eradicating the
manual ways of recording or processing trade system Online license and marketing has given both
an opportunity and a challenge to traditional customer service. In the fast growing world Services
have to be fast and reliable, which saves much of our time processing services manually. In manual
way giving license by paper is time consuming tasks, it is away that need human efforts, it needs
many resources and money. These online trade license system automates many of these Processes
by saving time and money. This project is developed Trade and market development Administration
of Bule Hora town activities of license giving, updating license, cancelling license and others are
done through online system process which are secure and time saving.

Motivation
 To get degree program
 to get the mark or the value that given from the instructor
 desire to solve the current problem of trade management of Bule Hora Town
 to reduce traders problem
 desire to get knowledge

1.1 Statement of problem

Trade and market development Administration of Bule Hora town does its work in manual system.
All the activities of license giving, updating license, cancelling license and others are done through
manual process which are less secured and time consuming.

For an applicant to be a trader or to have a trade license, he/she must come with a Kebele
identification card given from the Kebele administrator and the tax identity number(TIN) which is
given by the revenues authority by verifying his/her fingerprint. An applicant should have a house
built for trading purpose, if the house is rented he/she has to show the legal agreement made in

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between them. Applicants should have valid bank account. After having registered he/she has to
select one of the trade codes and the manager checks the requirements. An applicant should pay for
the registration, for the license when he/she wants to have, or in updating and cancellation. If all are
ok the trader take trade license which allows him/her to do any trade activity based on that trade
code.

In general the currently faced problems are:-

 Applicants have to come to the office for every service, this consumes money for transport
purpose.
 Trader waits for a long duration of time (day) to get services.
 Bule Hora town trade and market development Administration use manual based system.
This system is time taking when,

Registering applicants, giving license. Updating the license and cancelling license.

 Time loss and boring to give information about trade codes for each applicant.
 Searching information is difficult and there is the chance of losing data.

By using the proposed system the problems specified can be solved and the traders can be served
anywhere and anytime.

1.2. Objective of the project

1.2.1. General objective

The main objective of this project is to develop and implement online web based application for
taking trade license from Bule Hora town trade and market development Administration.

1.2.2. Specific objectives

These are the detail objective of the proposed system:

 To Design an interactive and easy to use web based application to serve traders

 To design and implement a GUI for the proposed system.

 To design and implement registration form for new traders.
 To Design interactive and simple user interface to updating, search and cancel of
license.
 To design and implement a database to store data for the proposed system.

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  To develop and design system

1.3 Significance of the Project

The significance of the project discuss the importance of the proposed system and its relevance.

 Reduce the wastage of money and time for the service by perform many tasks online in
short period of time.

 Each tasks are performed easily and fast.

 Reduce unnecessary resource wastage.

 Reduce employee overload work.

 Provide easy and fast information access method.

 Minimize the chance of losing data

The system is secured.

1.4 Scope of the project

The system focuses on functionalities of registering applicants for license, give the license for those
who fulfill the requirements, renew license annually, update and cancel license those who requested.
An applicant to be a trader performs the registration process through online application by accessing
the organizations website. In general the project will covers all the followings:

Online registration of new traders.management licenses, Manage accounts of traders. Manage trade
codes, Generate report

Operational definition
Trade : the acivity or process of buying,selling,or exchanging good or service

Trade license is a paper provided by the government administration for starting the business and it
ensure that the new started business is legal.

Management is the act or skill of controlling and making decision about a business,department,sport
team and tec

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 Chapter 2

2. Literature Review
A literature review is an evaluative report of information found in the literature related to
the selected area of study. A literature review is a text written by someone to consider the
critical points of current knowledge including substantive findings, as well as theoretical
and methodological contributions to a particular topic. Literature reviews are secondary
sources, and as such, do not report any new or original experimental work. [1]Trade license
is a paper provided by the government administration for starting the business and it ensure
that the new started business is legal. [2] Online trade license management system seems to
be the ideal answer for busy individuals with a job and a family, who need more trade
market in order to advance or just keep pace professionally [3]What could be better than a
market that meets you have, and builds a close relationship with your capital and business
through any time you are ready and have a computer available, for exactly the amount of
time collaborative discussions [4] It could be the only ways in which trader who live far
from a market to register everywhere. Few trader have tried can characterize the online
trade license registration system.Trade involves the transfer of the ownership of goods or
services from one person or entity to another in exchange for other goods or services or
for money. Possible synonyms of "trade" include "commerce" and "financial transaction".
[5] A network that allows trade is called a market. Modern traders generally negotiate
through a medium of exchange, such as money. As a result, buying can be separated
from selling. The invention of money (and later credit, paper money and non-physical
money) greatly simplified and promoted trade. Trade between two traders is called bilateral
trade, while trade between more than two traders is called multilateral trade
[6].Trade involves the transfer of goods or services from one person or entity to another,
often in exchange for money. A system or network that allows trade is called a market. An
early form of trade, barter, saw the direct exchange of goods and services for other goods
and services. Barter involves trading things without the use of money. Later, one bartering
party started to involve precious metals, which gained symbolic as well as practical
importance. Modern traders generally negotiate through a medium of exchange, such as
money and capital business.

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CHAPTER 3

3. System design and methodology

3.1 Method of data collection

3.1.1 Interviewing
In interviewing the researcher will prepare some open-ended questions to the employees of the
trade, administrator of the trade and some of the traders and will gathered important information
about the trade and how the trade office is administering and performing all activities.

3.1.2 Observation
Through observation the researcher will understood how they are performing their activities and
daily tasks. This will be through the stay within their company for two days with some of their
employees.

3.1.3 Data source

3.1.3.1 Primary data source

The researcher will be directly collected from the study area by observation and interview. In
primary source of the propose will going to the office, observe and interview about the
problem of trade office.

3.1.3.2 Secondary data source

The researcher will be collected from various sources such as books, research papers, existing
projects, web-sites, internet and other sources of data that are related to the study nearly of the
trade license management system.

3.2 System Analysis

System analysis is a process of collecting and interpreting facts, identifying the problems, and
decomposition of a system into its components. It is the process that decomposes a system into its
component pieces for the purpose of defining how well those components interact to accomplish
the set requirements. System analysis focuses on producing model of a system that by depending
on the developers collect factual data. it expresses how the system will interact to external entity,

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nonfunctional requirements. System analysis contains many activities and task that are important
to the overall success trade management system. It includes requirements analysis, requirement
gathering for proposed system description.

3.2.1 Existing System

The current system of Bule Hora town trade and market development administration uses a manual
system to manage trade license.The existing system working process has no speed and not give
timely information for traders. The office gives different services to traders such as giving license,
update license, cancel license and collecting the service fee.when the office gives the above services
because of it uses in manual process, getting services take many times.

3.2.2 The Proposed System.

The proposed system of TLMS will change the manual file system to automate. The researcher
proposed the new system with more reliable way than the existing system. The proposed system
will solve all problems that are maintained previously let start with filing system the proposed
system will store files in more secured and reliable way, the researcher will be used MYSQL
database for storing the files. Some advantages of proposed system are: -Minimize the fever of
data loss through the data backup technique, easy to find the traders details, easy to generate
statistical reports, better management and decision making, easy to update trader’s information.
Database used to store the information of traders. The client is display the pages to the user and
after the user insert input, the client send the request to the server and also display the response of
a server to the user.

In general the proposed system has the following importance.

 Fast rate of operation and excellent response time.

 The system is flexible i.e. it can be accessed at anytime and anywhere.
 Minimizes the wastage of resource.
 Makes the task easy and interactive.
 It provides easy data storage and management.

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 3.3 Feasibility Study
It enables the system to determine either or not the project can be developed, evaluates and
identifies the newly developed system. Therefore, the feasibility analysis of proposed system
involves the following feasibility:

3.3.1 Operational Feasibility

It determines how the system satisfies organizations needs or solves the organizations problem.
The proposed system will have good user interfaces it will be simple for users to use the system
after developed, so the system operationally feasible as it will be very easy for end user to operate
and would be acceptable to Bule Hora town. Therefore, the system will be operationally feasible.

Some factors to be operational feasible are:-

 It is user friendly interface

 It easy and simple to use
 Gives a satisfaction to the users of this system.
 Solves the problem relating to time to get services.

3.3.2 Technical Feasibility

The entire group members are expected the system to be technically feasible. The system is going
to be developed by technological development technique such as PHP language with the XAMP
Server and notepad++ editor, MYSQL database to store files, Microsoft word for writing
document, java script and CSS. Therefore, the system will be technically feasible.

3.3.3 Economic Feasibility

Both hardware and software required for developing the system are highly available and can be
owned with small cost, and its benefit had outweighed the cost used to develop the system. The
proposed system to develop will decrease a lot of birr that was expensive to buy the hard document
material such as paper, pencil, and rubber. Also reduce the loss of data that means if it reduces the
loss of data it also reduces the cost of replacing the lost data. Therefore, the system will be
economically feasible.

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 3.3.4 Behavioral/Political feasibility
The project will not have any features that against the rules and regulations of government,
similarly do not take part in any politics and religion activities. Therefore, the system will be
politically feasible.

3.3.5 Schedule feasibility

Schedule feasibility is concerned with analyzing the expected completion date of the project and
the constraints that may bring change to this date. The researcher will have so many fixed
schedules to work together the project with all groups within each day and for the simplicity and
fast developing purpose. Therefore, the system will be schedule feasible.

3.4 Requirement analysis

In this section we stated the requirements that are needed in the proposed system which address
the problems of the existing system. We have identified the two types of requirements, those are
functional and nonfunctional.

3.4.1 Functional requirements

It Functional requirement describes the way in which the system provides its service in general.
The proposed system and the identified component. Generally, functional requirements are
expressed in the form system must do (requirement). After completion the proposed system must
do the following tasks:

 The system will allow Validate data and store data without error.
 The system will allow Create account and enable traders to register for license.
 The system will allow should manage trader’s accounts i.e. it can create, and delete
accounts.
 The system will allow perform process of view profile trader,
 The system will allow perform process of Update the license,
 The system will allow perform process of Cancel the license,
 The system will allow should Generate reports

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3.4.2 Non Functional requirement
Non Functional requirement concern with user visible aspects of the system not directly related to
functional behavior of the system. In general Non-Functional Requirements are those requirements
that have nothing to do with the functionality of the system but they determine the performance of
the whole system.

Performance: The system should have a quick response time for a single request made. It is
expected that the software would perform functionally all the requirements that are specified by
the organization and it support multiple users at a time.

User Interface: The proposed systems have interactive and user-friendly interfaces with the
following features to help users easily interact with the system.

Security and Access permissions: Security requirements are important factors in this system as
classified data will be stored in the database. Because of each users have its own account, user
validation will be done during login to insure that the user is valid and that the user only
can access to his or her permitted data only. The user name and password of users also
encrypted when inserting to database.

Backup and Recovery: The system includes a secondary database which is a copy of the original
database used for a backup purpose that is used for recovery if a problem is occurred with the
original one.

Availability: Because the system is integrated on an online server it is available at any desired
time if the user has an internet connection.

Accessibility: The system provides access right control for each of its user and every user can
access the data which belong to them.

Error Handling: The system should display error message if the user input invalid information.

Maintainability: After the deployment of the project if any error occurs then it should be easily
maintained by the software developer.

Portability: The software shall work properly in any browsers.

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3.4.3 Hardware Requirement
 PC (personal computer)

It is used to store our document and used to prepare our document. In addition, it used for access
internet.

 Flash 16 GB

It used to transfer our document from one computer to another computer and used to store our
document.

 Pen: used to write the drafting of the idea on the paper.

 A4 Size Paper: This is used to draft all the idea on the paper, to collect different
information from any sources and print document.

3.4.4 Software requirement

 Web server: apache web server
 Database server: MYSQL
 Development tool: XAMPP, Notepad++, Dreamweaver
 Microsoft office 2016
 Window 10 operating system

Language specification
The proposed system implemented by using the following programming language:

 CSS: - For styling the web page.

 Html: - To display content.
 Java script: For client-side scripting (interpreted by the browser).
 PHP: - For server-side scripting (interpreted by the server).

The project team chooses PHP as server-side scripting language because

PHP is clear and easy to understand, easier to fix problems, operates much faster than other
scripting languages and it is Open source.

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CHAPTER- 4

4. Schedule and budget

4.1 Schedule

Table 1 schedule for proposal

ACTIVETIES DURATION (IN START DAY END DAY

DAY)

Title selection 1 Dec 10/2019 Dec 15/2019

Requirement 2 Dec 16/2019 Dec 18/2019

gathering

Project analysis 3 Dec 21/2019 Dec 24/2019

Writing project 2 Jan 12/2020 Jan 28/2020

proposal

Proposal presentation Feb 05/2020 Feb 06/2020

4.2 budget
We try to conclude the cost break down as follows.

Table 2 budget for proposal

Hardware No Price Total

Pen 2 7 14

Desktop 1 4000 4000

Personal computer 1 10100 10100

Smart phone 1 4200 4200

Total 5 19207 19214

References

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[1] D. Lamb, trade marketing, September 2013 .

[2] B. a. A. D. Bruegge, " Object Oriented Software Engineering: Conquering Complex and Changing
Systems. Prentice hall PTR," 1999..

[3] Holt, market processing, 1999; Macht, 1998). .

[4] V. Gray, "online marketing book," in proclamation of trade license, 1998;1997, pp. 40-45.

[5] Suedfeld, "Environmental effects on violent behavior in prisons," International Journal of Offender
Therapy and Comparative Criminology, no. 24, pp. 107-116, 2012.

[6] A.Hoffer, Modern Systems Analysis and Design (6th Edition)., (2007). .

[7] D. Blunkett, Reducing crime - changing lives: the government's plan for transforming the
management of offenders, london: home office, 2014.

[8] L. Goldsmith, "Prison life in nineteenth-century Massachusetts," Journal of Social History, no. 31,
pp. 109-125, 2012.

[9] I. McGraw-Hill, Database Management Systems: Designing and Building Business Applications,
Gerald V.Post, 2015.

[10] henock wendosen,kedir kibret,mohammed nurisen, acadamia.edu, 21 january 2016. [Online].

Available:
https://www.academia.edu/19644204/Bahirdar_Prison_Information_Management_System.
[Accessed 6 march 2019].

[11] Mithun, "quora," 23 march 2017. [Online]. Available: https://www.quora.com/What-are-the-

advantages-and-disadvantages-of-ASP-NET-What-is-its-scope. [Accessed 7 march 2019].

References

1. Bruegge, B. and Allen Dutoit. 1999. Object Oriented Software Engineering: Conquering
Complex and Changing Systems. Prentice hall PTR
2. A.Hoffer. (2007). Modern Systems Analysis and Design (6th Edition).

16
3. Ambler, S.W.2001. The Object Primer, 2nd edition. The application Developer’s Guide to
Object Oriented and the UML. Cambridge: Cambridge University Press
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on September, 2017.
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6. Gray, V. (1998;1997). online marketing book. In kramer, proclamation of trade license (pp. 40-
45).

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