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VMP Template
VMP Template
Revision No.:
For:
Quality representative signs to confirm document complies with quality management system
Authorised by: Job title: Signature: Date:
Contents
1. Introduction 3
1.1. Validation Policy 3
1.2. Location 3
1.3. Scope 3
1.4. General Schedule 3
2. Validation Responsibilities 4
3. Site Description 5
3.1. Facility 5
3.2. Equipment 5
3.3. Process 5
4. Specific Process Considerations 7
5. Validation Requirements 7
5.1. Requirement Specification 7
5.2. Equipment Criticality & Risk Assessment 8
5.3. Equipment Qualification 10
5.4. Process & Product Validation 10
5.5. Cleaning Validation 11
5.6. Test Method Validation 11
5.7. Computer Systems Validation 12
5.8. Routine Revalidation 12
6. Acceptance Criteria 13
7. Validation Schedule 13
8. Standard Operating Procedures 13
9. Documentation 14
9.1. Validation Templates 14
9.2. Documentation Management 14
10. Change Control 15
12. Definitions 16
13. Referenced Documents 16
14. Attachments 16
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1. Introduction
1.2. Location
The company address listed under 1.2 should be the full site address, including street
number. Other references to company address may reference the city name only.
1.3. Scope
This section should describe the limitations of the VMP – The scope should be all inclusive
within the VMP boundaries (the site, facility or other defining feature of the VMP).
All relevant aspects of GMP manufacture at the Company Address site, including facility,
equipment, computer systems, processes, test methods and cleaning are subject to
qualification and/or validation in accordance with this VMP.
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2. Validation Responsibilities
This section should define in detail the breakdown of validation responsibilities. In smaller
companies, this table may include very few entries (eg. quality, operations, delegated
staff). In larger companies, the table is likely to include many other roles (subordinate QA
staff, dedicated validation staff, production, engineering, regulatory affairs, metrology, QC
staff, etc.). It may also be useful to include a validation department organisational chart
for very large organisations.
Validation at PCC is considered a function of the Quality Department. The Site Quality
Manager has overall responsibility for the validation program. Specific responsibilities are
allocated in accordance with the table below:
Role Responsibilities
Quality Manager Ensure all GMP critical equipment and processes are validated.
Prepare or delegate preparation of validation protocols and reports.
Review completed validation documentation.
Participate in and approve the resolution of non-conformances.
Review existing validation protocols.
Maintain this Validation Master Plan.
Notify relevant personnel when validation is due.
Train staff on validation protocols and procedures.
Custodian of all validation and associated documents and to
oversee validation studies.
Staff delegated to Prepare validation plans, protocols and reports as directed by the
validation tasks Quality Manager
Perform validation activities as directed by the Production Manager.
Advise management if their level of training in and understanding of
validation tasks is not appropriate to perform them.
Role Responsibilities
Validation Act as delegate for any of the above roles as appropriate and
consultants commensurate with the experience and skills of the consultant.
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3. Site Description
It is important to define the facility, equipment and processes which the master plan
covers. This is not intended to be an itemised list of validable items, but rather gives an
overview of the type of manufacture conducted
3.1. Facility
PCC manufactures aseptically prepared, sterile injectables, terminally sterilised infusion
bags, non-sterile powders, creams and ointments, capsules and tablets at the Company
Address facility. There are three distinct manufacturing areas (liquids, creams and
powders), each featuring several interconnected clean rooms of varying grades. Each
manufacturing area provides a background environment suitable for the operations
performed.
All three areas are serviced by a common operations room and store area. In addition to
general warehouse space, the store area includes a 2-8°C cold room, and a -20°C freezer.
Personnel flow is common into the store and operations rooms, however, entry to the
manufacturing areas is by a dedicated change/airlock. Materials flow is facilitated by pass
through mechanisms between each area of differing grade.
Refer to drawing no. XXXXXX for a graphical representation of the facility layout.
3.2. Equipment
The Company Address facility features several key items of equipment to facilitate the
manufacture of product. The key items of equipment include:
List All Facility Production Equipments
3.3. Process
If the company’s processing is similar or the same for all products, it is appropriate to
summarise the basic steps here. If there are various processing techniques, processing
instructions should be referenced here instead. These may be specific product
manufacturing instructions, or processing step SOPs if available.
PCC prepares a wide range of products using various processes. The key processes
are referenced below:
Dispensing
Mixing
Container closure
Quarantine and release
OR if the company has one basic process, a table such as this may be more appropriate:
Step Description
Non-sterile Personnel entering the store and operations areas gown appropriately for
gowning the work to be conducted
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Personnel in the operations room collect starting materials for the order
Collect Starting
into a batch tote bin according to the batch document and transfer to the
Materials
preparation room
Sterile
Operators gown for aseptic processing in the C/B grade airlocks.
Gowning
Prepare in
accordance Personnel in the manufacturing suite aseptically prepare or manufacture?
with batch the product in the cytotoxic safety cabinet or laminar flow cabinet
documents
Label finished Personnel in the manufacturing suite transfer the finished product to the
product dedicated cabinet trolley (move from A to B) and label the product.
The finished product and batch documents are transferred from the
Transfer to
manufacturing suite to a quarantine bench within the operations room via
quarantine
the pass-through hatch prior to inspection and release.
Prepare for Personnel in the store area pack the labelled product in shippers and
dispatch complete transit documentation
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5. Validation Requirements
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Equipment Examples
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Where a qualification level is bracketed in the table above, the testing is optional based
on assessment. A decision should be made on a case-by-case basis as to the benefit of
such testing to product quality, personnel safety and/or process characterisation. This
decision should be justified in writing in relevant plans or protocols for the qualification
project.
In addition to the guidance table above, the risk priorities assigned to each user
requirement shall be used to determine the type and level of testing required during
qualification to demonstrate mitigation of the risk.
Design Qualification Verifies the final design against the user, functional and/or design
(DQ) specifications to ensure that all specified design elements have been
included and that the design meets the relevant regulatory and
statutory requirements.
The extent of qualification required for each equipment item shall be determined by the
criticality and risk assessment described in section 5.2. Equipment shall not be used for
GMP purposes until the completion of the assessment and its recommended qualification
steps.
5.3.2. GMP Equipment
A list of equipment which has undergone, or is planned to undergo criticality assessment
and qualification can be found in the Validation Schedule (refer to Section 7 and
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6. Acceptance Criteria
Acceptance criteria are the fundamental component of each validation or qualification
protocol. Each protocol must include acceptance criteria by which the success or failure of
the exercise can be assessed.
The following guidelines should be implemented when determining acceptance criteria:
They must be measurable by means of observation, a traceable reference standard
instrument or test method
They should demonstrate an appropriate level of reliability and accuracy
They should, where possible and appropriate, be derived from user and/or vendor
defined requirements and specifications
They should, where possible, be derived from industry recognised specifications or
targets.
Where it is not possible to derive from industry recognised specifications or targets,
the suitability of the criterion must be justified in the protocol.
They must be clearly defined, unambiguous and readily assessable on completion of
testing.
7. Validation Schedule
A schedule of validation activities is provided as Attachment 1 to this document. This
schedule is intended to be reviewed at least every three months and updated to reflect
the current status of validation activities on site.
The schedule lists all equipment qualification, process, test method and computer systems
validation required for the site. It provides current status, estimated completion dates and
explanations for any overdue work.
SOPXXX Validation
9. Documentation
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12. Definitions
This section contains definition of any terms that may be unfamiliar to the reader.
Term/Abbreviation Definition
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14. Attachments
Attachment Title
Number
1 Validation Schedule
Document Information
Revision History
Revision Modified by Change Description of Change
Control No.
01
Complete the above fields for each revision of this document. Ensure that there is enough
description of changes so that the change history of this document can be followed.
Additional columns can be added to include document/change tracking numbers
generated by your company’s systems if required (eg. change control).
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List all controlled procedural documents referenced in this document (for example,
policies, procedures, forms, lists, work/operator instructions
Associated records
Doc. No. Document Title
List all other referenced records in this document. For example, regulatory documents, in-
house controlled documents (such as batch record forms, reports, methods, protocols),
compliance standards etc.
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