Chapter 2

Camouflaged Verbs:

Camouflaged Verbs Clear Verb

The new policy involved the standardization of the The new policy standardized the
procedures. procedures.
We must bring about a reconciliation of differences. We must reconcile our differences.

Application of the mixture was accomplished They applied the mixture

Choose the Short Over the Long Words:

Long Words: During the preceding year the company operated at a financial deficit.

Concise: Last year the company lost money.

Long Words: They acceded to the proposition to terminate business

Concise: They agreed to quit business.

Cluttering Phrases:

Cluttering Phrases Substitute

At the present time Now

For the purpose of For
For the reason that Because, Since
In accordance with By
In the meantime Meanwhile
In the near future Soon
With regards to, with reference to About
In very few cases Seldom
In view of the fact that Because
On the basis of By
On the occasion of On
With the view to To

Long and Short Version of Same Sentences:

Long Version Short Version (For Effective Communication)

In the event that payment is not made by January,
operations will cease.
In spite of the fact that they received help, they
failed to exceed the quota.
The invoice was in the amount of Tk. 50000
The machines that were damaged by the fire were
repaired.
I am prepared to report which is on the effect that
sales increased.
The department budget can be observed to be
decreasing each year.
He criticized everyone he came in contact with
If payment is not made by January, operations will
cease.
Even though they received help, they failed to
exceed the quota
The invoice was for Tk. 50000
The machines damaged by the fire were repaired
I am prepared to report that sales increased.
The department budget decreases each year.
He criticized everyone he met.

Abstract and Concrete:

Abstract Concrete
A significant loss 53% of loss
Good attendance record 100% of attendance record
The leading company First among 3200 competitors
The majority 62 percent of
In the near future By Sunday afternoon
Labor –saving machine Capacity of 3 workers
Substantial amount (the amount) 50 crore

Gender Discriminatory Words:

Gender Indicating Words Neutral

Freshman reception Fresher’s reception / entrance reception

Manpower Workforce, employees, personnel.
Manmade Manufactured
Chairman Chairperson
Salesman Salesperson
Cameraman Cameraperson
Policeman Police officer
Fireman Firefighter
Mailman Mail Carrier

Chapter 3
Using Short Sentences:

Try to write short sentences. You have to focus on the subject or the topic of the sentence and the
perspective of the audience as well. The sentence must have the harmony according to the subject.

Here is the example of this topic:

 Bill Jones, a press operator who has been with Allied Manufacturing for 15 years, will be retiring
on June 15.
 We can write it like: Bill Jones will be retiring on June 15, he has been a press operator with
Allied Manufacturing for 15 years.

Economizing on Words:

Do not use excessive words to illustrate the meaning of the sentences. Basically we tend to illustrate the
name and the action (Noun and the Verb) with over expressed exclamation.

 This is a very heavy stone.

 Paddling the cycle is good exercise.

Cluttering Phrases:

There are words which you can replace with shorter words. The shorter words won’t change the
meaning of the sentences.

 In spite of the fact that they received help, they failed to exceed the quota.
 We can change that into: Although they receive help, they failed to exceed the quota.

Surplus Words:

Surplus means excessive, when we are learning about how to be economize in sentence making, this is
one of the points we need to pay attention. We also have to focus on minimizing the use of surplus
words.

 It will be noted that the records for the past year show a steady increase in sales.
 We can arrange it like: The records for the past years show a steady increase in sales

 There are seven steps that should be followed.

 Replace this like: Seven steps should be followed.

Roundabout Construction:
 It is like using illustrational words/phrases to modify the subject, at the beginning of the sentence. There
are no rules of thumb to avoid the roundabout construction of the sentences. The main idea is, when
you are writing, use the illustration later in that para or paragraph.

 It is essential that the income should be used to pay the debt.

 We can replace it with: The income should be used to pay the debt.
 Or: The income should be used to pay the debt essentially.

 The investigation committee is involved in the task of reviewing the security provision of the
contract.
 It could be replaced like: The investigation committee is reviewing the security provision of the
contract.

Unnecessary Repetition of the Words or Ideas:

Most of the students are aware of the repetition of the words or similar ideas in writing. There are some
examples of repetition of the words or ideas:

 He stated that he believes that we are the guilty of that crime.

 Remove “That” as it is repeating: He stated that, he believes we are the guilty of that crime.

 Please endorse your name on the back of this check.

 Remove unnecessary words: please endorse the check.

 Do you have the user name and the password for this site?
 Replacing: Are you a member of this site?
 Or, If you are a member, the login

 If you are not satisfied, return it back to us.

 If you are not satisfied, return it to us.

Determining Emphasis in Sentence Design:

You have to understand the sentence format. It is important when you are asked to write something
about a topic. Sometimes you have to introduce two subjects simultaneously. In that case, you have to
consider the emphasis of each subject and construct the sentences on that basis.

 I was a student of Presidency University. I am an engineer.

 I am an engineer. I completed my BSc and MSc from Presidency University.

 I am installing Windows 10 beta version. The Ram requirement is too high.

 Though the Ram requirement is too high, I am installing the Windows 10 beta version.
Using Sentence Unity:

Make the sentence follow the flow. That means, when you try to express something, try to maintain the
flow of the sentences according to the arrangement of the subject. It is the subject on which you are
writing; try to write the next sentence on the base of the first sentence. For example:

 I want to use Linux OS but my PC is not having the minimum requirement.

 I want to use the Linux OS, but it is not getting minimum requirement from my PC.

 I am a student of engineering in Presidency University and Presidency University is good at

engineering courses.
 I am a student of engineering in Presidency University and the engineering courses are good in
this varsity.

Wording Sentence Logically:

Mixed construction is one of the points of Wording Sentence Logically. It explains that, there are some
constructions of the sentences where the parts of the sentences do not fit together. It does not make
any sensible constructed format although it gives the idea of the sentences. For example:

 First we found less expensive materials, and then a more economical means of production was
developed.
 First we found less expensive materials and then we developed a more economical means of
production.

 The most valued trait in an employee is a person who is loyal.

 The most valued trait in an employee is loyalty.