Date of Orig. 24.02.

2017
GUIDELINES FOR INSPECTION AND RECEIVING OF
Rev Date: 27.03.2017
INCOMING MATERIAL
Rev No. 1

1- PURPOSE:
This documented directive describes the guidelines for Inspection and Receiving policy of all type of raw material, packaging material, Rubber
Compounds for all products of Steelbird International. Compliance with these guidelines is essential to achieve consistency in the expected quality
of incoming materials.

2- SCOPE:
To maintain consistent quality/ Delivery/ Quantity of all type of incoming materials(Raw Material, Packaging Material, Semi finished Material).

3- DECLARATION:

3.1- All suppliers and concern person are requested kindly acknowledge this guidelines and revert with your written acceptance.
3.2- During development of New source/Supplier, kindly submit the signed copy of this form with isir or assessment form.

4- ACKNOWLEDGEMENT:

Note- All suppliers, Concern persons are requested please make sure that you have all type of specifications/Drawings/Standards
and MOQs are available at your end and also discussed with us.

4.1- Mandatory Requirements-

4.1.1- All Material should be made as per defined Specs/Drawing.
4.1.2- Inspection/Testing Report must be send along with each supply.
4.1.3- Test Sample/Tested Sample/Test Sheet(whatever required as predefined), must be send along with supply.
4.1.4- Packing slip or material detail must be send along with supply.

RESPONSIBILITY:
1- Purchase Manager
2- Store Manager
3- Quality Manager
4- Store Executive
5- QC Inspector(Incoming)

*** Name Signature Date

Prepared By:- Aman 28.02.2017
Checked By:- Pramod Yadav 28.02.2017
Approved By:- Manav Kapur
 Date of Orig. 24.02.2017
GUIDELINES FOR INSPECTION AND RECEIVING OF
Rev Date: 27.03.2017
INCOMING MATERIAL
Rev No. 1

PROCEDURE:
Material Receive if
all mandatory data is

Check material
Yes receive as per No
delivery date?

Check the material receive Is Delivery

quantity
OK Yes No
and offer to Qc for Date Max 2
Against PO. Inspection. Days after

NOT OK A

Is Quantity Max
10% more than Yes
PO Qty.

Inspection
NOT OK as per OK
Specs/
No
Drawing.

B
C Forward To Store

Rejection
A Store

If Material Receive after 2 Days of PO Date.

First Chance-
* Warning to supplier about the delivery time. (Who- Store Executive, When- Same Day)

Second Chance-
* Final Warning to supplier about the delivery time. (Who- Store Manager, When- Same Day)
Third Chance-
* Payment of such consignment will be delay by 14 days from discussed in PO.
(Who- Store Executive, When- Same Day)
Fourth Chance-
* Payment of such consignment will be delay by 30 days from discussed in PO.
(Who- Purchase Manager, When- Same Day)

*** Name Signature Date

Prepared By:- Aman 28.02.2017
Checked By:- Pramod Yadav 28.02.2017
Approved By:- Manav Kapur
 Date of Orig. 24.02.2017
GUIDELINES FOR INSPECTION AND RECEIVING OF
Rev Date: 27.03.2017
INCOMING MATERIAL
Rev No. 1

PROCEDURE:

If Material Receive more than 30% of PO Qty.

First Chance-
* Warning to supplier about the quantity. (Who- Store Executive, When- Same Day)
Second Chance-
* Return all excess material to supplier including the both side(Receiving and dispatch) freight charges.
(Who- Store Manager, When- Same Day)
Third Chance-
* Return All excess material with debit 5% of value of Excess Quantity and intimate also to supplier and Accounts.
(Who- Store Executive, When- Same Day)
Fourth Chance-
* Return all excess material with debit 10% of value of excess material. And intimate to supplier and Accounts as well.
(Who- Purchase Manager, When- Same Day)

If Material not as per Specification-

First Chance-
* Warning to supplier about the defects. If Material is able to rework or segregate or urgent for us, done the
segregation/rework and debit the cost of rework or segregation. If Not able to rework or segregation, return as rejection with freight
charge. Intimate to supplier and Accounts. (Who- QC Receiving Incharge, When- Same Day)
Second Chance-
* Final Warning to supplier about the defects. If Material is able to rework or segregate or urgent for us, done the segregation/rework
and debit the 2 time cost of rework or segregation. If Not able to rework or segregation, return as rejection with 10% of Invoice
Value as Penalty and freight charge. Intimate to supplier and Accounts.
(Who- Manager QC, When- Same Day)
Third Chance-
* If Material is able to rework or segregate or urgent for us, done the segregation/rework and debit the 15% of invoice value as
charge of rework or segregation. If Not able to rework or segregation, destroy the material at our end and debit 100% of Invoice
Value. Also intimate to supplier and Accounts. (Who- Manager QC, When- Same Day)
Fourth Chance-
* Same as Third Chance and start the developing of new source after developed the new source Cancel all orders and
blacklisted to such suppliers. (Who- Purchase Manager, When- Same Day)
Note- If we observed defects are repeat or material is same(as we returned to supplier) we'll destroy all material at our
end and debit 125% of invoice value to supplier. This is also applicable in each chance.

*** Name Signature Date

Prepared By:- Aman 28.02.2017
Checked By:- Pramod Yadav 28.02.2017
Approved By:- Manav Kapur