Request for Quotations No: 2065-XX

For Printing of Visibility Materials

Issued by the Nutrition International “NI” (formerly known as the Micronutrient Initiative)

Deadline for receipt of proposals at the NI:

Tuesday, 18 February 2020

17:00 West Indonesia Standard Time

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RFQ No: 2065-XX Printing of Visibility Materials

1. SCOPE

Nutrition International (formerly the Micronutrient Initiative) is a global organization

dedicated to delivering proven nutrition interventions to those who need them most.
Working in partnership with countries, donors and implementers, our experts conduct
cutting-edge nutrition research, support critical policy formulation, and integrate nutrition
into broader development programs. In more than 60 countries, primarily in Asia and
Africa, Nutrition International nourishes people to nourish life.

Nutrition International has supported Government of Indonesia, since 2006, in

strengthening health system for delivery of maternal and child nutrition and health
programs including Iron and Folic Acid (IFA) supplementation program for pregnant
women, Universal Salt Iodisation (USI), implementation of the Vitamin A supplementation
(VAS) program, and Zinc and ORS supplementation for treatment of diarrhea in infants.
After successful implementation of the above-mentioned programs, Nutrition International
is now planning to organize sustainability planning and advocacy meetings in 4 provinces
- Riau, West Nusa Tenggara, Banten and West Java. At these meetings, the results of
the above-mentioned programs will be shared with the stakeholders.

Therefore to increase NI visibility as well as promotion of USI, IFA Supplementation,

VAS, and zinc and ORS programs to be included in the government planning processes
for sustainability, NI is planning to print visibility materials.

2. TECHNICAL SPECIFICATIONS

Bidders should refer to Annexure 2.

3. GENERAL INSTRUCTIONS AND CONSIDERATIONS

3.1 Bidders must provide all the information requested below. Quotations that do not
provide the required information, or do not follow the submission requirements, will not
be reviewed.

3.2 Bidders are responsible for all costs associated with quotation preparation and sample
submission.

3.3 Requests for further information must be sent in writing by email by 17 February 2020
(By 17:00 West Indonesia Standard Time) to proposalsindonesia@nutritionintl.org
Questions received thereafter will not be answered.

3.4 Nutrition International reserves the right to reject or accept any quotation in whole or in
part and to reject all quotations at any time without assigning any reason whatsoever
before award of Contract.

4. SUBMISSION OF QUOTATIONS

The closing date for submission of quotations is on or before 18 February 2020,

17:00 West Indonesia Standard Time. Late or incomplete quotations will not be
considered. The quotations along with technical information must be submitted by
email in English at the following Email

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RFQ No: 2065-XX Printing of Visibility Materials

address: proposalsindonesia@nutritionintl.org, with the reference of “RFQ No: 2065-

XX Printing of Visibility Materials” in the subject line.

4.1 The specification of material to be used for printing of visibility material must be as
per the NI‘s requirement (as mentioned in Annexure 2).

4.2 The agency will be required to submit printed samples of all materials for approval
before commencing the final printing.

4.3 Unit price quoted for printed material should be in Indonesian Rupiah (IDR). Price
should be broken down in terms of taxes (if any), freight, packaging and other costs
(if any). Delivery should be made in cartons and should be delivered as per the
distribution plan mentioned in Annexure 3 both Alternative 1 and 2.

4.4 Bidders should refer to Annexure 4 both Alternative 1 and 2 for the format for
quotations.

4.5 Bidders must include the delivery schedule in Annexure 3 both Alternative 1 and 2
along with their quotation and indicate their ability to meet the schedule by
accepting or adjusting the dates.

4.6 All prices shall be valid for a period of 2 months after the Closing Date.

5. BIDDER SELECTION AND CONFIDENTIALITY

5.1 The NI will review all complete quotations and inform the successful Bidders within
3 weeks of the Closing Date.

5.2 NI will respect the confidentiality of all information provided by Bidders.

6. SAMPLE OF PROOF FOR THE PRINTED MATERIALS

The selected Bidder will need to submit the printed sample of the material as per
specifications, to Nutrition International Indonesia at the address mentioned in section
3.3, within 10 days from acceptance of signed PO and duly approved soft copy of the
file from NI.

7. DELIVERY TERMS

The Goods will be delivered within 30 days after receipt of duly signed Purchase Order
and go ahead on approved file ready for printing from NI. Any change in the delivery
date will be mutually agreed upon by the vendor and NI.

8. PAYMENT

Payment will be made within 30 days of the delivery and acceptance of all the printed
materials; and invoice and lorry receipt.

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RFQ No: 2065-XX Printing of Visibility Materials

ANNEXURE 1:

1. Background

Nutrition International (formerly the Micronutrient Initiative) is a global organization dedicated

to delivering proven nutrition interventions to those who need them most. Working in
partnership with countries, donors and implementers, our experts conduct cutting-edge
nutrition research, support critical policy formulation, and integrate nutrition into broader
development programs. In more than 60 countries, primarily in Asia and Africa, Nutrition
International nourishes people to nourish life.

Nutrition International (formerly the Micronutrient Initiative) is a global organization dedicated

to delivering proven nutrition interventions to those who need them most. Working in
partnership with countries, donors and implementers, our experts conduct cutting-edge
nutrition research, support critical policy formulation, and integrate nutrition into broader
development programs. In more than 60 countries, primarily in Asia and Africa, Nutrition
International nourishes people to nourish life.

Nutrition International has supported Government of Indonesia, since 2006, in strengthening

health system for delivery of maternal and child nutrition and health programs including Iron
and Folic Acid (IFA) supplementation program for pregnant women, Universal Salt Iodisation
(USI), implementation of the Vitamin A supplementation (VAS) program, and Zinc and ORS
supplementation for treatment of diarrhea in infants.

After successful implementation of the above-mentioned programs, Nutrition International is

now planning to organize sustainability planning and advocacy meetings in 4 provinces -
Riau, West Nusa Tenggara, Banten and West Java. At these meetings, the results of the
above-mentioned programs will be shared with the stakeholders.

Therefore to increase NI visibility as well as promotion of USI, IFA Supplementation, VAS,

and zinc and ORS programs to be included in the government planning processes for
sustainability, NI is planning to print visibility materials.

2. Objectives

The objective is to print visibility materials.

3. Expected Output

The visibility materials are printed.

4. Deliverables

• Final layout and design

• Dummy production
• Printing of approved visibility materials

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RFQ No: 2065-XX Printing of Visibility Materials

The number of printed materials required are as follows:

Item Specification Qty

USI program brochure design A4, art carton matte 300 gram, 4 200
and printing pagers

Design and printing USI Roll banner metal cover + Albatros 2

standing banner sheet for Customer branding +
Bracket

Printing of Riau program A4, art carton matte 300 gram, 4 200
brochures pages

Printing of West Java program A4, art carton matte 300 gram, 4 300
brochures pages

Printing of Banten program A4, art carton matte 300 gram, 4 150
brochures pages

Printing of West Nusa A4, art carton matte 300 gram, 4 200
Tenggara program brochures pages

Notebook Block Note spiral 50 sheets + soft

1,500
cover with Customer branding

Map folder A4, laminating art carton matte 300 1,500

gram

Design and layout of four Four provincial program brochures 1

program brochures of four of four pages of A4
provinces(Riau, West Java,
Banten and West Nusa
Tenggara)
NI Country Profile A4, art carton matte 300 gram, 8 1,300
‘NI Indonesia Program’ pages (4 page both sides)

5. Qualifications of the agency

• Minimum 3 years of experience in printing

• Experience in working NI would be an asset

6. Timeline

The printing will be conducted in in March 2020.

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RFQ No: 2065-XX Printing of Visibility Materials

ANNEXURE 2:
TECHNICAL SPECIFICATIONS FOR PRINTING AND DISTRIBUTION
OF VISIBILITY MATERIALS

Item Specification Qty

USI program brochure design A4, art carton matte 300 gram, 4 200
and printing pagers

Design and printing USI Roll banner metal cover + Albatros 2

standing banner sheet for Customer branding +
Bracket

Printing of Riau program A4, art carton matte 300 gram, 4 200
brochures pages

Printing of West Java program A4, art carton matte 300 gram, 4 300
brochures pages

Printing of Banten program A4, art carton matte 300 gram, 4 150
brochures pages

Printing of West Nusa A4, art carton matte 300 gram, 4 200
Tenggara program brochures pages

Notebook Block Note spiral 50 sheets + soft

1,500
cover with Customer branding

Map folder A4, laminating art carton matte 300 1,500

gram

Design and layout of four Four provincial program brochures 1

program brochures of four of four pages of A4
provinces(Riau, West Java,
Banten and West Nusa
Tenggara)
NI Country Profile A4, art carton matte 300 gram, 8 1,300
‘NI Indonesia Program’ pages (4 page both sides)

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RFQ No: 2065-XX Printing of Visibility Materials

ANNEXURE 3:
DISTRIBUTION OF PRINTED MATERIAL

Item Specification Qty Delivery Address

USI program brochure A4, art carton matte 300 200 NI Office
design and printing gram, 4 pagers

Design and printing USI Roll banner metal cover 2 NI Office

standing banner + Albatros sheet for
Customer branding +
Bracket
Printing of Riau program A4, art carton matte 200 NI Office
brochures 300 gram, 4 pages

Printing of West Java A4, art carton matte 300 NI Office

program brochures 300 gram, 4 pages

Printing of Banten A4, art carton matte 150 NI Office

program brochures 300 gram, 4 pages

Printing of West Nusa A4, art carton matte 200 NI Office

Tenggara program 300 gram, 4 pages
brochures
Notebook Block Note spiral 50
1,500 NI Office
sheets + soft cover with
Customer branding
Map folder A4, laminating art carton 1,500 NI Office
matte 300 gram

Design and layout of four Four provincial program 1 NI Office

program brochures of brochures of four pages
four provinces (Riau, of A4
West Java, Banten and
West Nusa Tenggara)
NI Country Profile A4, art carton matte 300 1,300 NI Office
‘NI Indonesia Program’ gram, 8 pages (4 page
both sides)

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RFQ No: 2065-XX Printing of Visibility Materials

ANNEXURE 4:
FORMAT FOR SUBMITTING QUOTATIONS

No Item Unit Quantity Unit Cost Total Cost

(IDR) (IDR)
1 USI program brochure design A4, art carton matte 300 200
and printing gram, 4 pagers

2 Design and printing USI standing Roll banner metal cover + 2

banner Albatros sheet for
Customer branding +
Bracket
3 Printing of Riau program A4, art carton matte 300 200
brochures gram, 4 pages

4 Printing of West Java program A4, art carton matte 300

brochures gram, 4 pages 300

5 Printing of Banten program A4, art carton matte 300 150

brochures gram, 4 pages

6 Printing of West Nusa Tenggara A4, art carton matte 300 200
program brochures gram, 4 pages

7 Notebook Block Note spiral 50 sheets 1,500

+ soft cover with Customer
branding

8 Map folder A4, laminating art carton 1,500

matte 300 gram
9 Design and layout of four Four provincial program 1
program brochures of four brochures of four pages of
provinces (Riau, West Java, A4
Banten and West Nusa
Tenggara)
Freight Charge Lumpsum 1

Tax (@___%)

Other charges, if any (please

specify)
Total Amount

Other Conditions :
1) Payment Terms –
2) Delivery period -

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RFQ No: 2065-XX Printing of Visibility Materials

NOTE (Important)
- Agency is required to attach with this bid, an Organizational profile stating the relevant
experience, and a detailed client list.
- Cost of printed items should include, printing as per specifications, packaging (as per district wise
distribution list which shall be provided by NI), delivery, loading and unloading of material at
destination etc.
- Payment shall be made after submission of invoice by agency, along with the duly receipted
delivery challans.
- Printing should be done as per the prototypes and specifications provided by NI. Some
modification may be required in adapting the designs to actual proportions.
- Artwork files (service bureau with Corel Draw version) and e-version will be shared by NI.

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